Trustees’ Annual Report for 2024-2025
Name - Adur East Lions Club CIO. Charity Number - 1177392.
Area of Operation - Shoreham-by-Sea, Southwick and Fishersgate. Principal Address - Flat 2, 29A High St, Shoreham-by-Sea, BN43 5DD.
Charity trustee names [for year 25-26] - Claudine Rogers [president], Colin Burt [imm.past president], Rose Carter [secretary], Susan Saunders [membership] [membership], and Richard Behling [treasurer]. No vice or second vice as yet.
Charity trustee names [for year 24-25] - David Sluys [imm.past-president], Colin Burt [president], Claudine Rogers [1st vice president], Ruth Sluys [secretary], Susan Saunders [membership] and Richard Behling [treasurer].
Type of Governing Document- Constitution dated 1st Jan 2018. How the charity is constituted- As a Charitable Incorporated Organisation.
Charity trustee selection methods for 2019/20 onwards — Seven ex-officio, i.e. president, secretary, treasurer, vice-president, 2nd vice-president, immediate past president, and membership officer.
Summary of objects of the charity are set out in its governing document- To empower volunteers to serve their communities, meet humanitarian needs, encourage peace and promote international understanding through Lions Clubs.
Financial review -
There are 3 accounts - admin, activities, and charity.
At the end of the Lions year 2024-25 the bank balances were admin £1412, activities £4067, and charity £18856. Charity a/c split between Lloyds £7856 and United Trust Bank £11k. The Wenceslas money sits inside the charity a/c and was £4739.
These figures compare with 2023-24 figures of admin £722, activities £3023, and charity £14416.
Policy on reserves- keep enough by for contingencies, in each of the bank accounts, according to the possible needs of each account.The club’s activities require no fixed levels of funds.
Public benefit statement -
The trustees have read through the Charity Commission trustee guidance document called “The Essential Trustee what you need to know’. The trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.
Summary of the main activities undertaken for the public benefit in relation to these objects-
Family Fun Day in Buckingham park is an annual feature, a big asset for the community and our biggest fundraiser. Christmas Santa and sleigh collections from streets, helped by local groups such as local scouts. Donations to many [mostly] local charitable organisations. Wenceslas Project running well, whereby funds are used to help the energy accounts of particular people in need according to three trusted referrers. A grant of £5941 from Sussex Community Foundation provided almost all of the funding for Wenceslas. Local food banks, Shoreham and Adur Community Food Bank, and Adur Community Gateway Hub at Fishersgate, are given about £200 worth of groceries each month bought from Club funds.
Summary of the main achievements of the charity during the year-
Many local organisations have benefited from our generous donations.
The largest donations were to - Project Wenceslas clients £5282, Local food-banks £4586, regular local donations £2000, Shoreham Beach Scouts hut donation £1000, 3rd Southwick Girls’ Brigade summer camp = £500, Swiss Gardens School Glyndebourne trip £504.
Signatures
| Adur East Lions Club CIO | **Accounts ** | 01/07/2024 | to | 30/06/2025 | charity no. |
1177392 |
|---|---|---|---|---|---|---|
| Income | 2024-25 | 2023-24 | Expenditure | 2024-25 | 2023-24 | |
| Admin a/c[3,4] | Admin a/c | |||||
| Members’contributions to the | Dues to LCI | 1112 | 984 | |||
| adminstration of the charity | 1450 | 1425 | Christmas meal | 705 | 688 | |
| Charter | 1077 | 715 | Charter | 1069 | 1574 | |
| Christmas meal | 735 | 688 | Dues to multi-district | 1281 | 980 | |
| misc. + dons. | 195 | 25 | Misc. | 474 | 458 | |
| Quizzes | 709 | 837 | Dues to district | 381 | 280 | |
| Rafe | 229 | 270 | MeetingRoom hire | 220 | 200 | |
| Quizzes | 16 | 243 | ||||
| subtotals not inc. any transfers | 4395 | 3960 | subtotals not inc. any transfers | 5258 | 5407 | |
| Activity a/c | Activity a/c[1,2,4] | |||||
| Fun Daynotprogs,stalls | 5623 | 6517 | Fun Dayexpenses | 4395 | 5925 | |
| Fun Day programs | 3555 | 2690 | other[inc. deposits and foats] | 637 | 665 | |
| Golf Day Brain Tumour Research | 1875 | 2479 | Golf Dayexpenses to Golf Club | 1973 | ||
| Sleigh collections | 2118 | 2099 | Car boot sales | 1750 | 249 | |
| Grotto | 1646 | 1868 | Southwick Soc. don regrotto hosting | 310 | ||
| other[inc deposit returns] | 477 | 1435 | Grotto toys | 1196 | 938 | |
| Fun Daystalls | 1200 | 1280 | Sleigh expenses | 475 | 265 | |
| Fashion Show | 1071 | Easter eggs | 525 | 450 | ||
| Easter Eggs | 1300 | 1210 | Fashion Show | 491 | ||
| Car boot sale | 4366 | 1556 | Golf Day proceeds to Brian Tumour Research | |||
| StandingChristmas collects. | 367 | 553 | ||||
| Barbara’s Southwick stall | 150 | 197 | ||||
| Mobilephone sales | 138 | 715 | ||||
| subtotals not inc. any transfers | 23886 | 22599 | subtotals not inc. any transfers | 9469 | 10775 | |
| Charity a/c[1] | Charity a/c.[3] | |||||
| Sussex Community Foundation | Wenceslaspayments | 5282 | 7696 | |||
| Grant for Wenceslas | 5941 | 5000 | GatewayHub[Fishersgate]food bank | 2383 | 2282 | |
| HMRC Gift Aid | 1980 | 1554 | Shoreham and Adur Community food bank | 2203 | 2305 | |
| 200 Club July23 1k May24 1k | 1000 | 2000 | Regular donations | 2000 | 2200 | |
| other dons. etc | 843 | 1019 | local donations not listed here | 1399 | 3822 | |
| Market sales | 363 | 108 | not local donations etc | 1000 | 1552 | |
| Wenceslas donations received | 239 | 659 | Shoreham beach scouts hut | 1000 | ||
| Station books | 156 | 204 | Swiss Gardens Glundebourne trip | 504 | ||
| Anonymous donation | 5000 | 3rd Southwick Girls’ Brigade camps | 500 | 2000 | ||
| Uganda Orphanage Appeal | 3900 | Fun Daydonations | 500 | 1300 | ||
| Vision screening | 500 | |||||
| Foodbank Christmaspresents | 496 | 886 | ||||
| Tea socials | 335 | 709 | ||||
| Carpetingwhole house for local family | 1720 | |||||
| Golf day proft - Brain Tumour Research | 1227 | |||||
| Shoreham Fort for audio system | 500 | |||||
| Nebulisers for WorthingHospital,2 | 380 | |||||
| subtotals not inc. any transfers | 10522 | 19444 | subtotals not inc. any transfers | 18102 | 28579 | |
| totals | 38803 | 46003 | 32829 | 44761 |
| Adur East Lions Club CIO | **Accounts ** | 01/07/2024 | to | 30/06/2025 | charity no. |
1177392 |
|---|---|---|---|---|---|---|
| Income | 2024-25 | 2023-24 | Expenditure | 2024-25 | 2023-24 | |
| [1]transfers from Activies a/c | ||||||
| to charitya/c 2023-24 | 13000 | |||||
| [2]transfers from Activies a/c | ||||||
| to charitya/c 2024-25 | 13000 | |||||
| [3]transfer Charitya/c to | ||||||
| admin a/c - G/Aid claims | 980 | 263 | ||||
| [4]transfers Act. a/c to admin | ||||||
| a/c -redirection of meal costs | 1257 | |||||
| Total Funds b/fwd | 18161 | 16919 | Charitybalance United trust Bank | 11000 | 10000 | |
| Surplus/[Defcit] | 6174 | 1242 | Lloyds accounts | 13335 | 8161 | |
| Funds c/fwd | 24335 | 18161 | Total bank balances | 24335 | 18161 | |
| Admin funds b/fwd | 722 | 649 | ||||
| Surplus/[Defcit] | 690 | 73 | ||||
| Admin funds c/fwd | 1412 | 722 | Admin bank balance | 1412 | 722 | |
| Activitya/c funds b/f | 3023 | 5456 | ||||
| Surplus/[Defcit] | 1044 | (2433) | ||||
| Activitya/c funds c/f | 4067 | 3023 | Activities bank balance | 4067 | 3023 | |
| Charitya/c funds b/f | 14416 | 10814 | Charitybalance United trust Bank | 11000 | 10000 | |
| Surplus/[Defcit] | 4440 | 3602 | Charitybalance Lloyds | 7856 | 4416 | |
| Charitya/c funds c/f | 18856 | 14416 | Charitya/cs bank balances total | 18856 | 14416 | |
| Restricted funds c/f | ||||||
| Ugandan Orphanage appeal | 3510 | 3510 | ||||
| Wenceslas Project fund | 4739 | 3908 | ||||
| Total | 8249 | 7418 | ||||
| Unrestricted funds c/f | 10607 | 6998 | ||||
| Income except transfers | 38803 | Expenditure except transfers | 32829 | |||
(HARITY COMMISSION Independent Examiner's Repoit on the Accounts Section A Independent Examiner's Report Repoil lo the trustees/membeis ol (hatitYNaffle AOLJL CqJ-, Cio , wr4rJfJE¥ On aicounts lor the yeai ended (harity no (il any) Set out on pages Ilemefflb to th¢*SO¢1IJnalSheetsTr Respectivè responsibilitres of trus¢ees and examiner the chartt(s tiustees are reOnSIble foi the piepaialion ol the a((ounts. The charity's tILlStees consider that an audit is not required lor th¢5 yeai under section 144 01 the Chaiilies Ait 2011 {Ihe Charifies Aitl that an independent examIatiOn is needed. It is my respoTrsibilily to.. exatnine the accounts undei 5eclton 145 ol the Charities Act, to follow Ihe PTocedu(es laid dowtTr in the geneial Directions given by the Charity Commission {undei sectlon 14515){b) ol the Ch31ities Act). and lo state whether poiticulai matters have (ome to ffly attention. Basis of indepeTrdent txaminer's 5taten7ent My examination was caiiied out in accoidance with geneial Oiieitions given by the Charity (ommission. An examination in(ludes a review ol the accounting records kept by the charity and a comparison ol ihe accounts presenred with those records. It also includes consideration ol any unusual items or disclosuies in the accounts, and seeking explanations Irom the trustees coAceinsng any such maiteis. The procedures undertaken do not provide all the evidence that would be required In afi audit, and consequenily fto opinioTr is giveTr as to whether the accounts piesent a 'true and lair, view ofid the report is limited to ihose maiteis sel oul in the statement below. Independent examinei's statement In connection with tTty examination. no matier has come to Iny attention (other than thai dis(105ed below'l.. lil whiih gives me reasonable cause to believe that in, any material respe(t, Ihe iequirements.. to keep accounting iecords in accordance with section 130 01 the Chaiities Ait,- to prepare accounts which accord with the accountiag iecoids and comply with the accounting iequiremeftts ol the Chaiities Act have not been met,. or (2) to which. in my opinion. atteTrlion sh(puld be drawn in oidei to enable a piopei ndeistsnding ol the accounts to be ftached. 'Pleo e delete ¢he wolds in the brockets if ihey do not opply. Signed Dète Name Relevant p(olessional qualilicatiofils) or body (il any) Addiess