Trustees’ Annual Report for 2022-2023
Name - Adur East Lions Club CIO. Charity Number - 1177392.
Area of Operation - Shoreham-by-Sea, Southwick and Fishersgate. Principal Address - Flat 2, 29A High St, Shoreham-by-Sea, BN43 5DD.
Charity trustee names [for year 22-23] - Frances Burt [president], Colin Burt[secretary and 2nd vice president], Trevor Burchell [imm. past-president], Claudine Rogers [membership], David Sluys [1st vice-president], and Richard Behling [treasurer].
Charity trustee names [for year 23-24] - Frances Burt [imm.past-president], Colin Burt[secretary and 1st vice president], Claudine Rogers [membership], David Sluys [president], and Richard Behling [treasurer].
Type of Governing Document- Constitution dated 1st Jan 2018. How the charity is constituted- As a Charitable Incorporated Organisation.
Charity trustee selection methods for 2019/20 onwards — Seven ex-officio, i.e. president, secretary, treasurer, vice-president, 2nd vice-president, immediate past president, and membership officer.
Summary of objects of the charity are set out in its governing document- To empower volunteers to serve their communities, meet humanitarian needs, encourage peace and promote international understanding through Lions Clubs.
## Financial review -
There are 3 accounts - admin, activities, and charity.
At the end of the Lions year 2022-23 the bank balances were admin £649, activities £5456, and charity £10814. The Wenceslas money sits inside the charity a/c and was £5946.
These figures compare with 2021-22 figures of admin £627, activities £3241, and charity £8354.
Policy on reserves- keep enough by for contingencies, in each of the bank accounts, according to the possible needs of each account.The club’s activities require no fixed levels of funds.
## Public benefit statement -
The trustees have read through the Charity Commission trustee guidance document called “The Essential Trustee what you need to know’. The trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.
## **Summary of the main activities undertaken for the public benefit in relation to these objects-**
Christmas Santa and sleigh collections from streets, helped by local groups such as Sea Cadets; donations to many [mostly] local charitable organisations. Project Wenceslas running well, whereby donations received from people wishing to donate for example their winter heating allowance are used to help the energy accounts of particular people in need according to three trusted referrers. A grant of £5k from Sussex Community Foundation was a big boost for Wenceslas. Local food banks, Shoreham and Adur Community Food Bank, and Gateway Hub at Fishersgate, are given about £200 worth of groceries each month bought from Club funds.
## **Summary of the main achievements of the charity during the year-**
Many local organisations have benefited from our generous donations.
The largest donations were to - Project Wenceslas clients £4295, Local food-banks £4684, furnishing and equipment for Quiet Room at St Peter’s Catholic Primary School £2143, slit-lens camera donation for Southlands Hospital £2000, Regular local donations £1800, Golf Day for Brain Tumour Research £1626.
## **Signatures**
|**Adur East Lions Club CIO **|**Accounts **|**01/07/2022**|**to**|**30/06/2023**|**charity**
**no.**|**1177392**|
|---|---|---|---|---|---|---|
||||||||
|**Income**|**2022-23**|**2021-22**||**Expenditure**|**2022-23**|**2021-22**|
||||||||
|**Admin a/c**||||**Admin a/c**|||
|Members’contributions to the||||Dues to LCI|919|857|
|adminstration of the charity|1400|1350||Christmas dinner|1085|814|
|Charter|1232|936||Charter|1095|988|
|Christmas dinner|1144|1091||Dues to multi-district|826|692|
|misc. + dons.|487|362||Misc.|446|693|
|Quizzes|465|||Dues to district|280|205|
|Rafe,tail twister|215|142||MeetingRoom hire|220||
|Compensations Lloyds errors||25||Quizzes|50||
||||||||
|subtotals|4943|3906||subtotals|4921|4249|
||||||||
|**Activity a/c**||||**Activity a/c**[1]|||
|Fun Dayother|11426|4417||Fun Dayexpenses[2 days in 22/23]|5835|3973|
|Fun Day programs|3659|0||other[inc. deposits and foats]|2655|2511|
|Golf Day Brain Tumour Research|3751|2758||Golf Dayexpenses to Golf Club|1426|989|
|Sleigh collections|1756|1876||Car boot sale|580|1085|
|Grotto|1642|1846||Southwick Soc. don regrotto hosting|500||
|other[inc deposit returns]|1487|1823||Grotto toys|503|800|
|Fun Daystalls|1280|1135||Sleigh expenses|454||
|StandingChristmas collects.|1145|1534||Easter eggs|364|330|
|Easter Eggs|953|1162|||||
|Barbara’s Southwick stall|243|||Golf Day proceeds to Brian Tumour Research||1381|
|Car boot sale||2708|||||
||||||||
||||||||
|subtotals|27342|19259||subtotals|12317|11069|
||||||||
|**Charity a/c**[1]||||**Charity a/c**|||
|Wenceslas donations received|
5389|2665||Wenceslaspayments|4295|3938|
|Sussex CommunityFoundation||||local donations not listed here|3168|344|
|Grant for Wenceslas|5000|||GatewayHub[Fishersgate]food bank|2586|857|
|HMRC Gift Aid|2572|||not local donations etc|2566|1482|
|Lions Givingfor food banks|923|490||Furnishing/equipQuiet Room St Peter’s|||
|other dons. etc|553|847||Catholic PrimarySchool|2143||
|Market book sales|212|38||Shoreham and Adur Community food bank|2098|2155|
|Station books|146|22||Slit Lens Camera don.Southlands Hosp|2000||
|200 Clubproceeds||2500||Regular donations|1800|1200|
|Ukraine crisis appeal||2082||Golf day proft - Brain Tumour Research|
1626||
|Arnold Clark draw||1000||Fun Daydonations|1000|1050|
|||||Scoutsjamboree x3 Adur ValleyDistrict|750||
|||||Diabetes Screening|676||
|||||Tea socials|357||
|||||misc.|270||
||||||||
|||||Ukraine crisis appeal||2423|
|||||Wildfre and Flood appeal||500|
|||||Nebulisers for WorthingHospital,2||380|
|||||David Sluys 10k run for Libra||300|
||||||||
|subtotals|14795|9644||subtotals|25335|14629|
||||||||
|totals||32809||||29947|
||||||||
|[1]transfers from Activies a/c|£13000.00||||||
||||||||
||||||||
||||||||
||||||||
|**Adur East Lions Club CIO **|**Accounts **|**01/07/2022**|**to**|**30/06/2023**|**charity**
**no.**|**1177392**|
|---|---|---|---|---|---|---|
||||||||
|**Income**|**2022-23**|**2021-22**||**Expenditure**|**2022-23**|**2021-22**|
||||||||
||||||||
||||||||
||||||||
||||||||
|Total Funds b/fwd|12412|9550||Total bank balances|16919|13115|
|Surplus/[Defcit]|4507|2862||less outstandingcheques||703|
|Funds c/fwd|16919|12412|||16919|12412|
||||||||
|Admin funds b/fwd|627|970||Admin bank balance|649|627|
|Surplus/[Defcit]|22|-343||less outstandingcheques||0|
|Admin funds c/fwd|649|627|||649|627|
||||||||
|Activitya/c funds b/f|3431|3241||Activitybank balance|5456|3431|
|Surplus/[Defcit]|2025|190||less outstandingcheques||0|
|Activitya/c funds c/f|5456|3431|||5456|3431|
||||||||
|Charitya/c funds b/f|8354|5339||Charitybank balance|10814|9057|
|Surplus/[Defcit]|2460|3015||less outstandingcheques||703|
|Charitya/c funds c/f|10814|8354|||10814|8354|
CHARITY
COMMISSION
Independent Examiner's
Report on the Accounts
Section A
Independent Examlner's Report
Report to Ihc trustces/members of
Clifjilly Ilninc,,
On accounts fo( the year ended
Charity no (if any)
IIIIF,FJK]raFJ
Sel out on pages
ts£•fnocnb£41 to in(lud¢ the paqe nufflbei$ of additK)nal sheet5)
Respeclive responsibilities of trustees
and examiner
The charity's trustees are responsible fo( the pfeparation of the accounts. The chaiity's
trustees conside( th(Jt an audit is not (equi(ed for this yeaf undef section 144 of the
Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to;
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity
Commission (under section 145(5)(b) of the Chaflties Act), and
to state whether particular matters have come to my attention.
Basis of independent examiner's
statement
My examination was carried out in accordance with general Directions given by the
Charity Commission. An examination includes a ieview of the accounting records
kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and
seeking explanations from the trustees concerning any such matters. The procedures
undertaken do not Pfovide all the evidence that would be (equired in an audit, and
consequently no opinion is given as to whether the accounts present a 'true and fair,
view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention (other than
that disclosed below,):
(1) which gives me reasonable cause to believe that in, any material respect, the
requirements;
to keep accounting records in accordance with section 130 of the
Charities Act.
to prepare accounts which accord with the accounting records and comply
with the accounting requirements of the Charities Act have not been met; 01
(2) to which, in my opinion, attention should be drawn in older to enable a proper
understanding of the accounts to be reached.
Pleose delete the words in the brockets if they do not apply.
Si(Jned
Date
Name
r2L
Relevant p(ofession31 qualification(s)
01 body (if any)
NIA
Address
IER
March 2012