2021-06-30-accounts - Spinnaker Chorus

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Trustees’ Annual Report and accounts

Spinnaker Chorus – Charity no: 1177387

Period from 30 June 2020 to 30 June 2021

Spinnaker Chorus is a barbershop Chorus open to women aged from 16 years in the Portsmouth and surrounding area. The Trustees oversee the day to day running of the club for members. The Chorus does not employ any staff. Spinnaker Chorus is a member of the Ladies Association of British Barbershop Singers (LABBS) which also has charitable status (no: 1151161).

During this reporting period the Chorus faced significant challenges and constraints on our activities and ability to fulfil our charitable objects due to the global pandemic which included periods of national lockdown and government restrictions that prevented us from carrying out our normal activities.

Our structure

We are a member’s organisation led by a Management Committee of volunteers from the Chorus. Our four Trustees are drawn from the Management Committee and include our Chair, Vice-Chair and Treasurer. We hold ten Trustee meetings a year and an annual AGM which was held on zoom 24 February 2021.

Our finances

Our primary source of income is from our members’ monthly subscriptions. We also raise money through singing events and receive small donations. Our financial year runs from 1 July to 30 June and our annual accounts to 30 June 2021 are enclosed. Our accounts have been independently verified by Stuart Hoare, Chartered Accountants.

Our activities

Summary of the main events and activities supporting our charitable objects as set out in our governing document:

1 The development of skills in singing techniques at individual and group level through coaching, workshops, rehearsals and performance for the benefit and well-being of women of all ages and backgrounds in the Portsmouth area.

The Chorus meets weekly for rehearsals. Each rehearsal is led by our Musical Director who is a Barbershop judge and educator. Coaching in barbershop singing techniques is given by him to the Chorus as a whole, and to voice part sections by our Section leaders who are trained in barbershop techniques and giving feedback.

For much of this period we were unable to meet for face-to-face rehearsals due to COVID 19 government restrictions. We continued however to rehearse each week on zoom with access to learning through Facebook Live and Zoom. Our MD carried out educational sessions during some rehearsals to enhance the technical knowledge of our members.

We continued to introduce a new song to learn every eight weeks throughout the year. Each member is required to audition each new song by singing against another voice part, recording it, and sending it to their section leader for evaluation and feedback. Section leaders take time to give

specific feedback on technique and areas for development. This process continued during lockdown with encouragement from our MD and our section leaders.

When we could we met in small groups outdoors to sing together and to continue our musical education. Our Deputy Musical Director and our Section leaders stepped in to lead and coach each group to support our Musical Director and give each group the chance to learn and to receive feedback.

During this period, we appointed a new leader for our Tenor section. Our Musical Director works with our members to identify those with potential for leadership roles and he coached and developed Mary Quinn to take on the role after the previous section leader stepped down.

Our MD also uses a Guest Director spot at each rehearsal to give opportunities for members of the Chorus to try out directing and to receive feedback on their skills.

Chorus members are encouraged to develop their singing abilities by forming into smaller groups including octets and quartets. These activities allow members to develop their singing abilities but also to gain self-confidence. Whilst opportunities to sing in local Music Festivals and participate in competitions were limited during this period due to the pandemic, our groups continued to sing together and worked with professional coaches when they could.

2 The advancement of education in acapella singing in barbershop style through workshops, and musical collaborations for the benefit of the Portsmouth community and across Hampshire and Sussex.

In April 2021 we were invited by our national Association LABBS (The Ladies Association of Barbershop Singers) to host a workshop on zoom to coach barbershop singers from across the region in a new barbershop polecat song You Gotta Be. We were joined by LABBS judges from each of their three judging faculties (Music, Singing, Performance) who worked with members of our Music team to lead and coach over one hundred barbershop singers in a three-hour workshop.

The overall workshop was led by our Musical Director John Palmer and break out groups were led by our four section leaders for each voice part (Tenor, Lead, Baritone, Bass). This experience developed the coaching skills of our Music Team further and we educated members of other barbershop groups as well as our own members.

We actively encourage people to come and see what we do, emphasising that singing is for everyone regardless of background or experience and offering support (Angel Fund) to those in financial difficulty. We have an inclusive culture and value diversity in our membership and our audiences.

During this period, we learnt about the risks associated with singing during a pandemic. We researched the topic and learnt from resources available from our membership of Making Music to ensure that our risk assessments protected our members, and were in line with up-to-date research. We made singing masks for all our members to allow them to sing more safely when get togethers were permitted and invested in sanitisers and a CO2 monitor to measure ventilation. We shared our knowledge and experience with other barbershop groups through attending discussion forums on zoom with Chairs of other Choruses from our national Association (LABBS).

We produced comprehensive risk assessment for each venue where we sang in person and educated our members in the standards we expected. Each member had to sign to confirm that they had read and understood the risk assessment document.

3 The promotion of the craft and artistry of unaccompanied harmony singing through performances and concerts to the public to encourage high standards and bring music to new audiences.

Spinnaker Chorus normally performs regularly to audiences large and small as part of our public benefit programme. We seek to educate, entertain, and improve individual and collective well-being through the joy of listening to and participating in singing events. Sadly, during this period, we were unable to perform to audiences given the government restrictions on singing.

JC 30 March 2022

Spinnaker Chorus Unaudited Accounts 30 June 2021

Spinnaker Chorus Approval ststemenl l approve the accounts which comtvise of the Receipts and Payrnents Account. the Balance She8t and the related notes. l a¢knOedge my responsibilty for the accounts. including the appropriateness of the app1¢able financial reporting framewofk as set out in note 1, and for providing Stuart Hoare wth all information aTrJ explanations necessary fu their compilation. Nuala Hotrxlen 3 March 2022

Spinnaker Chorus Chartered Accountants. report on the unaudited accounts of Spinnaker Chorus In accordance with Ihe engagement letter dated 13 Seplember 2017, we have prepared for your approval the accounts of Spinnaker Chorns for the year ended 30 June 2021 which Comprise of Ihe Receipts and PayTnents Account. the Balance Sheet and the related notes from the gntitys accounliThJ records and from InformatK and exrAanat*)ns yrju have given lo us. As a practisirKJ member fim of the Insliiule of Chartered Accountsnts in EnglaTrJ and Wales IICAEW}, we are subject to ils ethit41 and other professional requiremenls 1¢h are detailed at i.¢0m1m8mber$hOndb00k. Our work has been undertaken in accordance wttri ICAEW Technical Release TECH08116A4F. Stuart Hoare Chartered Accountants 87 London Road Cowplain Waterl¢)oville Hampshire P08 8XB 3 March 2022

Spinnaker Chorus Receipts and Payments Account for the year ended 30 June 2021 2021 2020 Incom• Subscriptions Fundraising Sabs Registr8tion Members contribution for costumes c(vention 2018 Convention 2019 Reireal 2018 Rgtreat 2019 Labs reg refund Labs Coaching subsidy Coach BMF CD Sales 8adge salgs Donation wardrobe HMRC charities gift aid Angel fund donations Other buslness income 17,752 3.042 21,432 3,908 289 7,558 2 200 50 100 25 10 3.000 4,511 175 446 41,579 4,375 2S.$44 Exponses Hall rental Directors costs Riser Man Web mainlonan¢a Show Retreat 2019 Wardrobe Music costs Labbs -annual subs Convention Refund 2020 Converblion Refund 2021 Labbs convention reg 2019 Labbs convenllon reg 2020 Convention 2019 Coaching costs Fundraising costs Risers 4 Slep Zoom Fees Other expenses 2,253 2,124 1,790 180 200 758 6.800 471 3.505 2,080 340 180 334 640 2,414 5.709 6,518 50 11,832 3,066 302 2,030 371 1.884 17,017 8,527 2,137 44,016 2.437 Surplusl(doficit)

Spinnaker Chorus Balance Sheet as at 30 June 2021 2021 2020 A8SOts Bank balances 20.426 20.426 11,899 11.899 20.426 11,899 Not surplu8 r•prnnt¢d by Capital account.. Balance at stsrt of period Net surpluslldeficitl 11,899 8.527 14.336 12,4371 20.426 11,899

Spinnaker Chorus Notes to the Accounts for the year ended 30 June 2021 1 A¢¢ounting basis Tho accounts have been compiled on a basis that enatAes profits lo be calculated in accordance wrth UK Generalty Accepted Accounting Practice and that provides sufficient and relevanl infomation lo enable the completion of a tax retum.

Spinnaker Chorus Unaudited Accounts 30 June 2021