Trustees’ Annual Report for the period
From From 1 Jan 2022 to 31 May 2023
Charity name: Earls Barton Sports & Community Trust
Charity registration number: 1177384
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | a) the promotion of community participation in healthy recreation for the benefit of the residents of Earls Barton in particular but not exclusively by the provision of facilities for playing amateur sports which aim to improve physical health and fitness; and b) to provide or assist in the provision of facilities for recreation or other leisure time occupation for the benefit of the inhabitants of Earls Barton and the surrounding area in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Since 19th March 2020, EBS&CT has held a 50 year lease of The Grange Sports Field, Earls Barton NN6 0HF from Earls Barton Parish Council. The sports field and facilities are currently being developed to provide improved sports playing surfaces and a new pavilion. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have been provided with and have considered the guidance issued by the Charity Commision on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38
| Policy on grant making | n/a | |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | EBS&CT trustees have appointed volunteers to manage the current facilities (The Management Committee). |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The trust has been largely dormant during the period of this Annual Report, although it has now appointed a Management Committee (born out of the previous Earls Barton Sports Association). The trustees have met regularly to discuss the strategic direction of the trust in the future, including membership policies, the transfer of financial arrangements from the old Sports association, the lease and particularly the developments to the Grange Sports field currently being undertaken by Earls Barton Parish Council (of which the trust holds a lease). |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Awaiting Planning Permission for development of facilities. |
|
| Performance of fundraising activities against objectives |
Para 1.41 | n/a |
| set | ||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | n/a |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in the process of opening a bank account in order to transfer financial operations form Earls Barton Sports Association to the Trust |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | n/a |
| Amount of reserves held | Para 1.22 | £0 |
| Reasons for holding zero reserves |
Para 1.22 | Financial Activity not yet commenced – awaiting transfer form Earls Barton Sports Association |
| Details of fund materially in deficit |
Para 1.24 | £0 |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | n/a | ||
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | n/a |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The composition of the board shall be decided by the charity trustees from time to time. Unless otherwise decided by the board there should be: i. Not more than four elected trustees; and ii. Not more than six nominated trustees. There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. Nominated Trustees as follows: 3 from Earls Barton Parish Council 1 from Earls Barton United Football Club 1 from Earls Barton Cricket Club 1 from Earls Barton Community Trust Elected Trustees are appointed following vote from membership at the AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All new trustees are provided with the constitution of the trust and when they become available will also be provided with the accounts. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Currently, the structure of the trust includes only it’s trustees and the appointed Management committee of volunteers. |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other |
Reference and Administrative details
| Charity name | Earls Barton Sports and Community Trust |
|---|---|
| Other name the charityuses | |
| Registered charity number | 1177384 |
| Charity’s principal address | 18 West Street Earls Barton Northamptonshire NN6 0EW 8b Dowthorpe End Earls Barton Northants NN6 0NH |
Names of the charity trustees who manage the charity
| Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | Names of the charity trustees who manage the charity | |||
|---|---|---|---|---|---|---|---|
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
b Trust |
|||
| 1 | Steve Glover Peter Morrell |
Chair | Parish Council | ||||
| 2 | Steve Dodds Chris Ellis |
Parish Council Earls Barton Cricket clu |
|||||
| 3 | Jayne Bond | Parish Council | |||||
| 4 | Paul Smith | Chair | Earls Barton Cricket Club Sports and Community |
| 5 | Nick Chapman | Earls Barton CommunityTrust |
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|---|---|---|---|---|
| 6 | Ian Adcock | otball Club Fo |
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets £0
held in this capacity
Name and objects of the charity on whose behalf the n/a assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and n/a segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Paul Smith
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Full name(s)
Position (eg Secretary,
Chair
Chair, etc)
Date 31 May 2023
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Earls Barton Sports & Community Trust
CIO Number: CE013416 Charity Number: 1177384
Dormant Charitable Incorporated Organisation Accounts
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Balance Sheet as at 31/1 31 May, 2023 2/2020
Fixed Assets
Total Fixed Assets 0.00
Depreciation
Total Depreciation 0.00
Value of fixed assets 0.00
Current assets
Total Current Assets 0.00
Less Current Liabilities
Total Current Liabilities 0.00
Net Assets 0.00
Equity
Opening Balance 0.00
Shareholder funds 0.00
Retained Earnings 0.00
Total Equity 0.00
Signature:
Print:
S M Glover Paul Smith
Position:
Chair of Board of Trustees
Date:
15 31 May, 2023 /10/2021
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