## Trustees' Annual Report
## For the period
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From (start date) 0 5 0 4 2 4 to end date 0 4 0 4 2 5
Section A Reference and administration details
Charity name Solihull Cole District Scout Council
Other names the charity is known by n/a
1 1 7 7 3 8 2
Registered charity number (if any)
1 0 0 0 1 6 8 5
HQ registration number
Charity’s principal address 78 Starbold Crescent
Knowle
Solihull West Midlands
B 9 3 9 J X
Postcode
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## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
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Dates acted if not for
Trustee Name Office (if any)
whole year
1 Alison Lowe District Lead Volunteer
2 Elizabeth Rashvand District Chair
3 Roger Pacey Distrct Treasurer
4 Richard Budd Trustee
5 Nicholas Poole Trustee
6 John Cheshire Trustee
7 Susan Trzcinski Trustee
8 Gregory Dengate Trustee
9
10
11
12
13
14
15
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## Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
|Type of advisor|Name|Address|
|---|---|---|
|District Secretary|William Leonard|64 Needlers End Lane Balsall Com CV7 7AB|
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1 LT700001 (14 September 2024)
## **Section B**
## **Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 0 co-opted Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
2 LT700001 (14 September 2024)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||Risk and Internal Control (Specimen 1)
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the equipment. The District would request the
use of buildings, property and equipment from neighbouring
organisations such as churches, community centres and
Scout Districts. Similar reciprocal arrangements exist with
these organisations. The District has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the District on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of the
District. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the District as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the District
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Risk and Internal Control (Specimen 2)
The District has in place systems of internal controls that are|
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3 LT700001 (14 September 2024)
designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
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|---|---|
|**Section C**|**Objectives and activities**|
|Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Supporting Groups and Units in Solihull Cole Scout District
to deliver these objects.|
Additional details of the objectives and activities (optional information but encouraged as best practice)
4 LT700001 (14 September 2024)
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You may choose to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of An exciting program of Scout activities has been delivered by
the charity during the year the Groups and Units in Cole District.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the District
should income and fundraising activities fall short. The
District Trustee Board considers that the District should also
hold enough resources to support immediate and medium
term costs of support to its members arising from activities
th t f th i b fit A i k b d i ti i
The District held reserves of approximately £52,000 at this
year end. This is above the level required for operating
expenses and the Trustees have agreed that surpluses shall
be spent on Adult and Scout Training and individual support
in identified hard cases. Training costs were £3,400 in the
report year.
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Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) The District is owed £4,500 by the 1st Chelmley Wood Scout 5 LT700001 (14 September 2024)
, y y Group as a loan because its funds did not cover urgent essential large scale maintenance. The District is working with the Group (which serves an area of high deprivation) to correct this issue and re-pay the loan.
Further financial review details (optional information)
|You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|**Income and Expenditure levels**
The District's income and expenditure is dominated by the
annual Capitation Payment exercise. £46k is collected from
Scout Groups which are Charitable bodies in their own right
and a further £13k from the District's Explorer Units which
the District is directly responsible for but stay as independant
as possible. £50k is passed forward to the Solihull Scout
County for ultimate payment to the UK Scout Association.
The District does not have sufficient funds to invest in longer
term investments. The District has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Apart from the Capitation exercise income is for Scouting
activities in the District including Adult Training. There was
an overspend in the year which was budgetted for.
**Investment Policy**
|
|---|---|
**Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Liz Rashvand
Elizabeth Rashvand
Chair
0
9
0
7
2
5|
|---|---|
6 LT700001 (14 September 2024)
Solihull Cole District Scout Council Registered Charity Number 1177382.
Scout Association ID 10001685
## **Solihull Cole District Scout Council Consolidation of all District Accounts**
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Year start date Year end date
For the year
05-Apr-24 To 04-Apr-25
from
Receipts and payments
2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2023-24
Solihull Cole Unit : Orion
Solihull Cole Unit : Unit : Knowle Unit : 1
Central Unit : Darwin Unit : Galileo Marston
10001685 Armstrong Sea Scouts Voyager Badge Total funds Total funds Notes &
10001685 10004056 10004057 Green
Restricted 10004055 10004058 10004059 2
Unrestricted 10004061
£ £ £ £ £ £ £ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 46,141.25 - 2,850.00 347.00 2,424.25 4,747.50 1,000.00 1,991.00 - 59,501.00 56,279.07 Note 3
Donations - - - - - - 100.00 - - 100.00 324.55
Legacies - - - - - - - - - - -
Gift Aid - - - - 500.00 - - - - 500.00 613.34 Note 4
Other similar income 16.00 - - - - - - 8.00 - 24.00 284.94
Sub total 46,157.25 - 2,850.00 347.00 2,924.25 4,747.50 1,100.00 1,999.00 - 60,125.00 57,501.90
Grants -
Maintenance grant - - - - - - - - - - -
Other grants - 600.00 - - - - - - - 600.00 500.00 Note 5
Sub total - 600.00 - - - - - - - 600.00 500.00
Fundraising (gross) -
Youth programme and activities -
Cubs activity income - - - - - - - - - - 2,940.28 Note 6
Scouts activity income 2,474.00 - - - - - - - - 2,474.00 1,755.00
Explorers activity income - - 1,875.00 - 2,072.83 9,275.50 7,101.00 2,839.00 - 23,163.33 20,663.72
District Events activity income - - - - - - - - - - -
Adult Training 870.00 - - - - - - - - 870.00 1,452.35
Other fundraising activities income 168.00 - - - - 2,521.70 - - - 2,689.70 -
Sub total 3,512.00 - 1,875.00 - 2,072.83 11,797.20 7,101.00 2,839.00 - 29,197.03 26,811.35
Scout hut income
Hire of building - - - - - - - - - -
Hire of equipment - - - - - - - - - -
Other Scout hut income - - - - - - - - - -
- - - - - - - - - -
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1 LT700003
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Investment income -
Bank interest 579.22 - - - - - - - - 579.22 93.50
Building Society interest - - - - - - - - - - -
The Scout Association Short Term
Investment Service - - - - - - - - - - -
Other investment income - - - - - - - - - - 12.50
Sub total 579.22 - - - - - - - - 579.22 106.00
-
Total Gross Income 50,248.47 600.00 4,725.00 347.00 4,997.08 16,544.70 8,201.00 4,838.00 - 90,501.25 84,919.25
-
Asset and investment sales, etc. - - - - - - - - 6,006.10 6,006.10 8,999.53
-
Total receipts 50,248.47 600.00 4,725.00 347.00 4,997.08 16,544.70 8,201.00 4,838.00 6,006.10 96,507.35 93,918.78
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2 LT700003
Solihull Cole District Scout Council Registered Charity Number 1177382.
## **Solihull Cole District Scout Council Consolidation of all District Accounts**
**----- Start of picture text -----**
Year start date
For the year
05-Apr-24 To 04-Apr-25
from
Receipts and payments
2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2023-24
Solihull Cole Unit : Unit : Orion
Solihull Cole Unit : Unit :
Central Unit : Darwin Unit : Galileo Knowle Sea Marston
10001685 Armstrong Voyager Badge Total funds
10001685 10004056 10004057 Scouts Green
Restricted 10004055 10004059
Unrestricted 10004058 10004061
£ £ £ £ £ £ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on (Na [ 49,975.00 ] - 1,380.00 - 1,425.00 2,070.00 - 920.00 - 55,770.00 49,407.00
Youth programme and activities -
Cubs activities cost - - - - - - - - - - 3,500.28 Note 6
Scouts activities cost 3,421.77 - - - - - - - - 3,421.77 1,726.81
Explorers activities cost 1,715.25 - 2,381.00 491.00 6,789.04 12,220.30 - 2,037.99 - 25,634.58 15,459.04
District activities cost 850.00 - - - - - - - - 850.00 837.80
Adult support and training cost 3,183.00 - - - - - - - - 3,183.00 2,488.69
Rent - - 473.00 - 663.00 - - 700.00 - 1,836.00 4,546.74
Water and Sewerage - - - - - - - - - - 65.76
Electricity and Gas - - - - - - - - - - 60.26
Insurance - - - - - - - - - - 1,134.82
Repairs and Renewals - - - - - - - - - - -
Materials and equipment - - 35.00 57.00 - - - 624.90 - 716.90 1,211.16
Printing and photocopying - - - - - - - - - - -
Contribution to camp costs - - - - - - - - - - 7,997.19
Uniforms 268.35 - - - - - - 244.10 - 512.45 269.10
AGM and trustee expenses 15.00 - - - - - - - - 15.00 233.15
Support & Development grants 240.00 - - - - - - - - 240.00 3,007.71
Donations out - - - - - - - - - - 294.71
Contingent liabilities - - - - - - - - - - 9,294.00
Sub total 59,668.37 - 4,269.00 548.00 8,877.04 14,290.30 - 4,526.99 - 92,179.70 101,534.22
-
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3 LT700003
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Fundraising expenses -
Detail 1 145.00 - - - 35.00 - - 210.75 7.99 398.74 -
Detail 2 50.00 - - - - - - - - 50.00 -
Detail 3 - - - - - - - - - - -
Other fundraising costs - - - - - - - - - - -
Sub total 195.00 - - - 35.00 - - 210.75 7.99 448.74 -
-
Total Gross Expenditure 59,863.37 - 4,269.00 548.00 8,912.04 14,290.30 - 4,737.74 7.99 92,628.44 101,534.22
-
Asset and investment
purchases, etc. - - - - - - - - - - -
-
Total payments 59,863.37 - 4,269.00 548.00 8,912.04 14,290.30 - 4,737.74 7.99 92,628.44 101,534.22
-
Net of receipts/(payments)
- 9,614.90 600.00 456.00 - 201.00 - 3,914.96 2,254.40 8,201.00 100.26 5,998.11 3,878.91 - 7,615.44
Transfers between funds
- - - - - - - - -
Cash funds last year end - - 2,384.00 2,467.00 6,952.24 2,214.25 - - 2,599.00 16,616.49 16,616.49
Cash funds this year end - 9,614.90 600.00 2,840.00 2,266.00 3,037.28 4,468.65 8,201.00 100.26 8,597.11 20,495.40 16,616.49
**----- End of picture text -----**
4 LT700003
## **Solihull Cole District Scout Council Statement of assets and liabilities at the end of the year**
Solihull Cole District Scout Council Registered Charity Number 1177382.
**----- Start of picture text -----**
Year start date
For the year
05-Apr-24 00-Jan-00 04-Apr-25
from
Statement of assets and liabilities at the end of the year
2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2024-25 2023-24
Solihull Cole Unit : Unit : Orion
Solihull Cole Unit : Unit :
Central Unit : Darwin Unit : Galileo Knowle Sea Marston
10001685 Armstrong Voyager Badge Total funds Total funds
10001685 10004056 10004057 Scouts Green
Restricted 10004055 10004059
Unrestricted 10004058 10004061
£ £ £ £ £ £ £ £ £ £
Cash funds
Bank current account 10,601.00 - - 2,265.98 3,037.28 4,468.65 - - 2,895.51 23,268.42 31,576.85
Bank deposit account
37,619.00 600.00 3,259.00 - - - - - - 40,878.00 49,273.66
Building society account - - - - - - - - - - -
The Scout Association Short Term - - - - - - - - - - -
Investment Service Account
Cash/Floats - - 17.00 - - - - - - 17.00 - 459.02
Total cash funds
48,220.00 600.00 3,276.00 2,265.98 3,037.28 4,468.65 - - 2,895.51 64,163.42 80,391.49
Other monetary assets -
Tax claim - - - - - - - - - - -
Debts due from the
4,500.00 - - - - - - - - 4,500.00 10,417.39 Note 7
County/Area/District/Group
Insurance claim - - - - - - - - - - -
Sub total 4,500.00 - - - - - - - - 4,500.00 10,417.39
Investment assets -
Investment property - detail - - - - - - - - - -
Quoted investments - - - - - - - - - - -
Other investments - detail - - - - - - - - - - -
Sub total - - - - - - - - - - -
Non monetary assets for charity's own use -
Badge stock - - - - - - - - 4,541.00 4,541.00 3,012.90
Shop stock - - - - - - - - - - -
Other stock - - 182.00 - - - - - 55.00 237.00 390.00
Land and buildings - - - - - - - - - - -
Motor vehicles - - - - - - - - - - -
Scouting equipment, furniture etc - - - - - - - - - - -
Other - - - - - - - - - - 18.48
Sub total - - 182.00 - - - - - 4,596.00 4,778.00 3,421.38
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5 LT700003
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Liabilities -
Accounts not yet paid - - - - - - - - 560.00 560.00 196.07
Expenses incurred but not invoiced - - - - - - - - - - - 400.00
Subscriptions not yet paid - - - - - - - - - - -
Loan - detail - - - - - - - - - - -
Working capital Reserve - - - - - - - - - 2,100.00
Contingent Liabilities and Adult
- - - - - - - - - 21,400.00
Training Fund
Other liabilities - - - - - - - - - - -
Sub total
- - - - - - - - 560.00 560.00 23,296.07
Total net assets 52,720.00 600.00 3,458.00 2,265.98 3,037.28 4,468.65 - - 6,931.51 72,881.42 70,934.19
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## **Solihull Cole District Scout Council**
Solihull Cole District Scout Council Registered Charity Number 1177382.
Year start date
|**For the year**
**from**|**To**|**04-Apr-25**|**00-Jan-00**|
|---|---|---|---|
## **Notes to the Accounts**
- Note 1 The accounts accord with the Scout Association standard templates with minor changes to provide information for the Sections. Note 2 Darwin ESU closed at the end of previous year and the account held open against unexpected liabilities. The account will now be closed and the balance transferred to the Cole District. Note 3 The Membership income and expenditures in the Central Account are net of the ESU same income (avoids double counting) Note 4 Group Gift Aid on membership income is not eligible for further applications. However, Armstrong ESU, Knowle ESSU, Voyager ESU and Orion Marston Green have not applied for Gift Aid and they are losing between £250 to £1000 each, every year.
- Note 5 TSA Charity Account Early Years Grant and EH Smith Radio Grants held at £500 each in the Restricted Fund. Note 6 Former ADC(Cubs) Sharon Matthews became Group Lead Volunteer for 1st Chelmsley Wood and we thank her for the years she was able to organise District Cub activities. Note 7 1st Chelmsley Wood were unable to pay the Capitaton charge in 2023-24. The debt remains open.
## **The above receipts and payments account and statement of assets and liabilities is presented to the AGM, subject to satisfactory statements from the respective Scrutineers for the individual Accounts and verified by the Board of Trustees:**
|Date||||Signature|Print Name||
|---|---|---|---|---|---|---|
||9th|July|2025||Rob Thomas|Chair|
||9th|July|2025||Roger Pacey|Treasurer|
6 LT700003
Scrutineer's Report to the Trustees of the
Solihull Cole District Scout Council
I report on the accounts of the District for the year ended . .4 April 2025.-.........................
Respectlve responsibilities of Trust¢es and Scrutin¢er
As the District's trustees you are responsible for the preparation of the accounts; you consider that neither the
audit nor independent examination reqLJirements of the Charities Aci 2011 apply. It is my responsibility
without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of S¢rutineerfs Statsmert
In accordance with the directions given in the Group'slDistrict's constitution. I have scrutinised the records and
the account5 set out on pages ......
. to .....
S¢rutin••r's Statsment
In my opinion the accounts are in accordance with the records produced to me and comply with the
Name.. .........David Whitfield....
Address..
..2 Dale Meadow CLose..................................
Balsall Common.....
..Coventry......................................
..CV7 7QB...................................
Date..
Signed..