## **Trustees' Annual Report for the period**
Period start date Period end date
Day Month Year Day Month Year **From** 01 April 2024 **To** 31 March 2025
## Section A Reference and administration details
**Charity name** Viables Community Association CIO **Other names charity is known by Registered charity number (if any)** 1177363 **Charity's principal address** Viables Craft Centre The Harrow Way Basingstoke **Postcode RG22 4BJ**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for whole
Trustee name Office (if any) entitled to appoint trustee
year
(if any)
1 Kevin Roche Chair
2 Bruce Hibbert Vice Chair Resigned 19/11/2024
3 Ian May-Miller Treasurer
4 Gillian Brown Secretary Appointed 30/04/2024
5 Jason Fraser
6 Jeanette Hobden
7 Claire Taylor
8 Lindsay Hogan Resigned 03/07/2024
9 Lesley Rust Resigned 25/02/2025
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2025**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
Constitution
How the charity is constituted
CIO
- (eg. trust, association, company)
Election to post by unanimous vote of the board of trustees and by rotation Trustee selection methods and election to post at a public Annual General Meeting.
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Our charity's objectives remain:
**Summary of the objects of the charity set out in its governing document**
a) Promoting the benefit of inhabitants in the area of benefit without discrimination
b) Establishing and maintaining community centres
- c) Promoting other charitable purposes as determined
- d) Remaining non-party in politics and non-sectarian in religion
March **2025**
**TAR**
2
Our goals for the year were: To seek feedback from those living in the area to further improve our community offer. Increase our audience base through social media platforms. Recruit more volunteers to accommodate the growing need for support **Summary of the main** to deliver our services and activities. **activities undertaken for the public benefit in relation to these objects (include within** Increase revenue and reduce costs to ensure longevity of the charity and **this section the statutory** to boost occupancy of the facilities. **declaration that trustees have had regard to the guidance** Continue to attract grants and other funding for specific projects that **issued by the Charity Commission on public** would enable growth and offer opportunity to improve facilities at all our **benefit)** community centres.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2025**
**TAR**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Viables Community Association has had a productive year, marked by embarking on significant improvements to our facilities, growth of community services and activities, and adaptability in the face of challenges by taking on a third community building within our ward. We have continued to develop the activities at all our community centres.
## **Community Engagement Activities**
- Changed the way we accommodate more attendees at Memory Club, to enable more people to attend and benefit from our support, offering their carers some respite.
- Created new sessions at our newly acquired community building – Rucstall community Centre.
- Put plans in place to establish a coffee morning and a play café, to begin summer 2025.
- Carried out community surveys in the Black Dam area so that we could meet the needs of the community.
- Sought feedback to continue to provide good value activities for children and families.
- Organised and delivered our very popular Play Days, as well as other community events, successfully and held another Pop-Up Community Wardrobe event in the town centre.
- The Carers’ support group has continued to grow with many new carers attending on a regular basis.
- The introduction of Karafun at Memory Club, provided by local volunteers using our hardware/software, has been hugely impactful to our members.
- Joined a Black Dam community services group to work with others to establish needs of those in the area.
## **Facility Management Improvements**
- Worked in collaboration with Basingstoke and District Borough Council (BDBC) to improve the heating at the Roger Morris Community Centre for greater efficiency and lower bills and emissions.
- Established maintenance responsibilities with BDBC so that Rucstall Community Centre could be improved without incurring costs to the charity for the first two years of its Tenancy at Will.
- Renovated an area of the Rucstall building that had previously been a social club, during the winter and early spring months of 2025, to create a new community space.
- Carried out fixed wire testing to the Roger Morris Community Centre to maintain its electrical safety.
March **2025**
**TAR**
4
Section D Achievements and performance
## **Volunteer and Staff Recruitment and Training**
- Further funded and extended the role of Volunteer and Marketing Coordinator to develop our volunteer base, securing new Memory Club volunteers in particular.
- Secured a permanent Caretaker to deal with all bookings out of hours and to carry out small maintenance tasks.
- Successfully recruited a new Memory Club Coordinator and a Centre Assistant for Rucstall Community Centre.
- Individual training opportunities provided for staff/volunteers and team training provided to establish people’s motivations for increased productivity and enjoyment of roles
- **Grants and Revenue** Successfully secured a grant for £50K to renovate an area of the Rucstall building that had previously been a social club and create a new community space.
- Secured funding for staffing hours and resources from a variety of sources including: BDBC, Councillor funding, National Lottery and from a local housing association to support our community offer to those living in the area.
- Increased hire costs after several years of maintaining these for economic stability to our loyal hirers, retaining all bookings.
- Reintroduced the hire of the bouncy castle and provided opportunities for other resources to be hired for children’s parties to generate more income.
- Luan continued to deliver training for additional revenue.
## **Section E Financial review**
Our policy on reserves is to hold 6-12 months of expenditure as free **Brief statement of the** reserves. These reserves are to protect against unexpected financial **charity’s policy on reserves** shocks and cashflow fluctuations. Additionally, we hold: • Restricted reserves where, for instance, we have been given grants for a specific purpose • Unrestricted designated reserves earmarked for use on a particular project or activity such as refurbishment of premises. Free reserves currently stand at £149,000 i.e. about 9 months of expenditure.
**Details of any funds materially in deficit**
March **2025**
**TAR**
5
**Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The Association remains in a strong and stable financial position. Over 80% of our income is from hall hire and activities we run for the community. Taking on the Rucstall Community Centre during the year has added additional income streams along with additional management and financial commitments. We are planning investments in the Rucstall buildings in the coming year which will likely be largely funded by grants but we may also invest some of our reserves in improving the premises.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|
**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||||
||Kevin Anthony Roche|Ian May-Miller|
||
Chair|Treasurer|
||||
||
12/1/2026|12/1/2026|
March **2025**
**TAR**
6
**----- Start of picture text -----**
Charity Name No (if any)
Viables Community Association CIO 1177363
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Apr-24 31-Mar-25
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hall hire 133,018 - - 133,018 97,626
Community Development 42,401 - - 42,401 35,998
Donations 1,411 - - 1,411 2,280
Grants 33,257 - - 33,257 15,509
Other income 9,563 - - 9,563 8,819
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
219,650 - - 219,650 160,232
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 219,650 - - 219,650 160,232
A3 Payments
Utilites, insurance and licences 24,957 - - 24,957 21,880
Property Repairs and Maintenance 43,480 3,000 - 46,480 46,341
Community functions and devt 13,867 - - 13,867 16,092
Staff costs 93,896 3,000 - 96,896 83,105
Office and general expenses 11,585 674 - 12,259 11,865
Governance - - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 187,784 ] 6,674 - 194,458 179,284
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 187,784 6,674 - 194,458 179,284
Net of receipts/(payments) 31,866 - 6,674 - 25,192 - 19,051
A5 Transfers between funds - - - - -
A6 Cash funds last year end 161,094 8,670 - 169,764 188,815
Cash funds this year end 192,960 1,996 - 194,956 169,764
**----- End of picture text -----**
Page 1 of 2
Viables Community Association
CC16a
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**Details**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**B4 Assets retained for the**
**charity’s own use**
**Unity Trust Current account**
**Flagstone deposit accounts**
**Cash floats**
**B1 Cash funds**
**Details**
**Tovertafel**
**Details**
**Details**
**Heating system including boilers**
**Audio visual installation and PA system**
**including projector**
**PCs and Laptops**
**Tables (approx 60) and chairs (approx**
**300)**
**Fixtures and fittings (eg cupboards)**
**Hirer's Security Deposits**
**Bouncy Castle**
**Skittle Alleys (2)**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**28,707**
**-**
**164,073**
**1,996**
**180**
**-**
**192,960**
**1,996**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Unrestricted**
**-**
**Unrestricted**
**-**
**Unrestricted**
**-**
**Unrestricted**
**-**
**Unrestricted**
**-**
**Unrestricted**
**-**
**Unrestricted**
**-**
**Restricted**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**Unresticted**
**6,230**
**-**
**-**
**-**
**-**
Print Name
Ian May-Miller (Treasurer)
Kevin Roche (Chair)|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|
|||**-**|
|||OK|
|||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
**Various dates**
Date of
approval
12/1/2026
12/1/2026|
Page 2 of 2
Viables Community Association
CC16a
Ind
rttothe
5tees of Yiables Com
tio
Z report to the trteeS on my examination of the accounts of the Vlables Community
Association for the year ended 31 March 2025.
b&sis
As the Charity tnLStea8 of the Viables CommiiDity A&wciation you are re4JOJLsible for
the prepardtion of the accounts in acwrdance with th¢ Tequirements of the Chariti¢s
Aa 2011 ('theAa').
I rqK>rt in respect of my examtnation of VIables Cornmunity Ass(Kiation a(wunts
carried out under section 145 of the 2011 Act and in carying out tny exatnination I
have followed all the applicable direxttons given by the Chartty Commi&sion under
Section 145(5Xb) of the ACL
ent ex
iner's ststement
I have completed my exami0. I confiTm that no mateTial mattets have come to
my attention in connection with the examination giving me se believe that in
any material Tesw.
I. Accounting reconls were kept in respect of the as required by section 130
ofthe Affj or
2. The accounts do not acLX)rd with those recLYds.
I have no concern and have come acrtts5 other matter5 in connedion with the
examination to whi¢h atteiition Should be drawn in this report in der to enable a
proper understanding of the accounts to be reacheil
Signed..
Name: Andrew Reuben Durling
Relevant pmfessional qualification or Memrship of professional Wies . A.C.M.A.
C.G.M.A.- Associate member of the Chartered Institute of Management Accountants
and Chart Global Management AccountaDL
Address.. 97 Cumberland Aven Basing5tok4 Hants. RG22 4BQ
Date: 9th January 2026