Trustees. Annual Report for the period (OKMISSION Peric*J start date Period end date 2022 From To Section A Reference and administration details Charity name Iviables Community Association CIO Other names charity is known by Registered charity number (if any) 1177363 Charity's principal address Viables Craft Centre The Harrow Way Basingstoke RG22 4BJ Names of the charity trustees who manage the chartty Oates acted if notfor wlNAe èar Trustee name Office lif anyl Name of person lor body) entitled oint trustee ifan Bruce Hibbert Chair Kevin Roche Vice Chair lan May-miller Jason Fraser Treasurer Nicola Hicken Jeanette Hobden Tracey Rigby Leigh White Claire Taylor Lindsay Hogan Lesley Rust Secretary Secretary 10 12 13 14 15 16 17 18 Names of the trustees for the charity, if any, (for example. any custodian trustees) Name Dates acted rf not for whole ear Names and addresses of advisers {Optional infomiation) TAR Dec 2023
of athiiser Name Address Name of chief executive or names of senior stsff members (Optional information) Section B Structure, overnance and mana ernent Descriptlon of the charity's trusts Constitubon Type of goveming document How the charity is constituted cio Trustee selection methods Election to post by residents of the Association's Area of Benefit at a public AGM Additional governance issues (Optional inforniation You may choose to include additional information. where relevant, about.. policies and procedures adopted for the induction and training of tnJstees- the charity's organisational structure and any wider network with which the charity relationship with any related trustees, consideration of major risks and the system and prOdureS to manage them. Section C Ob ectives and activities The objects of the charity are to: al Promote the benefit of the inhabitants of the Viables area and the neighbourhood together defined by the attached map {hereinafter Galled he area of benefrt.) withoLrt distinclion of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, volunlary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the ob.ect of im rovin the conditions of life for the said inhabitants.. Summary of the objects ofthe charity set out in its governing document TAR Dec 2023
b) Establish. or secure the establishment of. a Communtty Centre (hereinafter called 'the Centre,) and to maintain and manage the same (whether alone or in co-operation with any local authorty or other person or body) in furtheran of these objects,. c) Promote such other charitable purposes as may from time to time be determined. The Association shall be non-party in politics and non-sectarian in religion. Summary of the main activities undèrtaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on publi benefit) Additional details of objectives and activlties (Optional infomiation) Our aim this year was to increase use and footfall of our community buildings, particularly for the Roger Moms Centre (newly acquired in Dec 2021) and to increase the range of activities we would provide. Wè also made the very quick decision to support those in and arriving from Ukraine by sending supplies, clothing etc, coordinating efforts with other local partners, and by providing opportunty for English lessons, increasing employabilty- You may choose to include further statements, where relevant, about.. policy on grantmaking.. policy programme related investment., contribution made by volunteers. Due to local need for new parents lo weigh their babies, we made the decision to (xeate a session for this and recruited a volunteer to run it, signposting to health services but not providing any medical advice ourselves. This proved very popular and has now been echoed across the Basingstoke area by other organisations. and we are very proud of this TETC (a registered chanty) set up their Hampshire branch at one of our buildings to provide a support group, which thrived in our building, increasing in number to support males over the age of 18 to improve their mental health. We continued to offer large events for the community to draw them together and redu isolation by way of evening and weekend events such as uiz ni hts and fa res. TAR Dec 2023
Section D Achievements and performance Summary of the main achievements of the charlty during the year The addition of a second building has enabled the association to further widen the range of activities it offers_ This has resulted in us creating and opening the Basingstoke Community Wardrobe, Weigh and Play sessions, developing a Toy Library, holding our fitEt Bums Night and establishing some short-temi English dasses for those arriving from Ukraine. As our area of benefft has widened, we have continued to provide for the older demographic within the immediate surroundings of Viables Communty Cerrtre and have started trying to identify the needs of the Eastrop area in which our newly acquired building is srtuated. Our Memory Club has continued to grow, and we have attracted more volunteers for this. as well as many new members. The benefit of this service has been marked by donations that have allowed us to purchase more Tovertafel games and to carry out Team building which has signtficantly helped to gel the team of staff and volunteers together for the benefit of the members, as well as the team. We have continued to keep those with our area of benefit informed with our newsletter 'The Harrow Way. and aim to Introdu a similar fomi of ommunication to the Eastrop area in the future. Staff and Trustees have conts'nued to take relevant training courses - dementia, safeguarding, food hygiene, delegation, basic project management. first aid in the workpla, paediatric first aid and CAM training. Trustees have continued to review all the Association's Policies and provide support and guidance vthere needed to stsff. The counal confirmed that we would be having our roof replaced over the main building and the Osbome room, and we have decided to refurbish the Osbome room at the same time to provide better facilities and a wamier environment for our users. This is due to happen in the next finanaal year. We have secured small grants and donations for the Community Wardrobe and our baby weighing servi. Further donations enabled us to purchase more games for the Tovertafel, to be used alongside Memory Club as well as our SEND Tots group, and to establish a short- ten Warm spa during the colder winter months. The council recognise the value of the organisalion's skills and asked once again for our staff to mentor another centre, and this continues into the next year. We have welcomed new staff. new hirers and new activities at both our Sttes and our new site, The Roger Morris Centre, has really picked up in terms of fooffall and attendan at activities. We have been particularly leased with the initiatives for the Communrt Wardrobe and a To Dec 2023 TAR
Section D Achievements and performance Library which is under development, both residing at The Rager Morris Centre. Our social media (Faceb)ok) audience numbers rose to over 4k followers for Viables Communty Centre and to over 700 for the Roger Morris Communty Centre at Eastrop, and over 300 for the Communty Wardrobe. Income increased signfficantly for our Eastrop building (from around £13k per yearto c. £10k per quarter) and fooffall rose too, which has been a challenge following on from Covid closures, but we feel we are at good steady occupancy rates. Footfall figures for Viables for the year were 52k and for The Roger Morrls Centre, 23.5k. Some more work has been carried out on our website to improve accessibilty to our activtties, inforniation. We provided more children's activtties and estsblished a parent and toddler group in the Eastrop area as short-temi Section E Financial review Our policy on reserves is that we hold 6-12 months of expenditure as free resetves. Addttionally, we hold: Brief statement of the charity's policy on reserves . Restricted reserves where, for instance, we have been given grants for a specific purpose . Unrestricted designated reserves eannarked for use on a particular project or activty such as refurbishment of premises. We review our reserves eve 6 months Details of any funds materially in deficit Further financial review details (Optional infomiation) The Association remains in a strong and stable financial position. This year saw a retum to good levels of activty post-covid, and we have made a small surplus despite minimal grant income and increased energy costs. You may choose to include additional information. where relevant aboLrt= the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the chanty., investment policy and objectives including any ethical investment policy adopted. Income will be lower in 202>24 probably resulting in a loss due to re- roofing works by the landlords and our own building works which will require closure of parts of the building. Section F Other optional information TAR Dec 2023
Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s Position {eg Secretary. Chair. etc) Bru Hibbert lan May-mil LLr• Date TAR Dec 2023
Viable8 Cowttnunity A8sodatlon CIO 1177363 Recei ts and ments accounts CC16a For the perlod from To olr-2022 31.Mar-2023 Section A Receipts and payments Unrestricted fund5 tothe fioayo Restricted funds Endowment nds Totsl funds Last year to th? £ toth• noawwt£ tLithe nrest£ to th• n8ar•$t£ Al Recei 114305 43,093 3,822 114305 43,093 3.822 2,821 14,487 70,840 26,685 4,201 25,001 1,460 Community Devebwenl Donations Grants Other income 132t 14.46T ross income or AR) 17&207 1rn528 128.186 Set an see table . Trnvestment sa es, 176,207 2.321 17B,52B 128,186 A3Pa ments Ulilrtes. Insuran and lican Propety Repairs and Maintenan CtNnmunily funcbons and devl Staff ¢osl8 Office and gerwal eyftses Go¥trmanca 20.623 4t.128 20,402 73,701 7.118 20.623 41.128 9,205 30.188 9,565 $2.205 4.999 1184 73.701 7.118 Sub total 162.973 3,184 166,157 106,162 A4 Assèt and Invèstment Sub total 162.973 3.184 166,157 106,1fj2 Net of re¢eipts/(payments) AS Transfefs between fund$ A6 Cash funds last year end Cash funds this year end 1323 12.372 22.02 1nA56 186.690 154.420 176, 1125 188,815
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds Catagorles Dgtsils to rna5 £ tts nearest£ B1 Cash funds UnltyTrust CuThprrtaccount Flagsto deptsgit a¢¢ 1ST75 2,125 ash Ilr>Ats Total cash funds 186,690 2,125 a(xxX(S)I B2 Other monetary assets Unrestri¢ted fvnds Restri0 funds Endowment funds Det3TIs ts+ Orst£ to D•ar•st£ to n&arest£ B3 Investment assets Fund towhl Cost loptiMall Curr•nt valu8 Details B4 Assets retained for the eharity's own use Fund towhlch Current value Deta,Is TrI8attng system Indudlng bollew5 Audio visu81 ins*allatbon and PA syst PC8 and L3PtOPS T¥blts lapproA 301 and chairs lapprox FTXtuie¥ and fft16t)gs leg ¢upboarth%l Bouncy Castle Skittle Alley To¥8rtof•l Unresthcted UnrestrFCted Unrestricted ijnrestricted Unrn¥trieted Unrostrf¢ted Unrestritted B5 Llabllltles towhlch r818tes When rfu8 Details Hirerf5 Securrty Dop[ lonal ¥aJ$ d8t88 Signature x Print Name Date of roval S&ned by one lx Iwo trustees c¥) behalf of all Ihe trustees lan May-miller (Tr8a5ur Bruce Hibbtrrt (Chairl
Inde endent examiner's re ort to the trustees of Viables Communi . Association I TCPOrt to th¢ tntCcs on my cxamination of thc accounts of thc Viabl¢s Community As50ciatioD for thc ycar cndcd 3 1st March 2023. onsibilities and basis of ort As the Charity trustees of ihe Viables Community Association you arc rcsponsiblc for the preparation of the accounts in ae¢ordallee with the requirements of the Charities Act 2011 {'thc Act.). I report in rcsp¢ct of my examination of Viablcs Community Association accounts carried out under scction 145 of thc 2011 Act a1 in carrying Out my examination I have followed all the applicable directions givcn by the Charity Commission under sectiOD 145(5)(b) of the ACL Ind endcnt examiner's ststcment I haN'e completed my &KaminatioTr I confirnl that no matertal mattcr5 havc cotnc to my attention in connection with the examinatt.on giving me cause to believe that in any matcrial rcspcct l. Accounting records were tK)t kept in of the TnLSt as rquired by section 130 of th¢ Act. or 2. Thc accounts th not accord with those rccor(Ls. I have no conccrns and b8vc come acro&s no other matters in cOnCtion with the examination to ivhich attention should be dt7wn in this ryrt in order to enable a propcr undcrstan ing of thc accouDts to rcacbcd. Signcd.. Name.. Andrew Reuben Durling Rclcvant prof]onal qualification or mcrnbcrship of profcssional bleS . A.C.M.A. C.G.M.A.- Associate member of the Chartered Istitute of Management Accountants and Chartered Global Management Accountant Address: 97 Cumberland Avenue, Basingsloke. Hants. RG22 4BQ Date: 17th January 2024