SPS AGM 2020 ## Sherington Preschool Annual General Meeting 21[st] October 2020 At The White hart, Sherington. ## **Attendees:** Lauren Scott, Charlotte Jones, Emma Rootham, Tom Odell, Jenny Pykett, Susanne Price Kerry Kitchen, Kimberely Modd, Helen Vale, Nicole Cass, ## **Apologies** Lisa Fern, Lucie Tolley; Priti Joseph attended virtually Minutes for last AGM Held 17th October 2019. Agreed as correct. No safeguarding or welfare concerns raised. ## **Lauren Introduction** Welcome and thanks, introduction to all staff and above formalities. ## **Chairs Report; Lauren** See separate report for details. ## **Treasurer’s Report; Priti** . See separate report for full details. Priti confirmed figures are available to view at time of meeting. Notes will be left available for all to read on dropbox. ## **Adopt Constitution and endorse policies and procedures – Lauren** The constitution we follow is from the Preschool Learning Alliance. CONSTITUTION CIRCULATED Via Dropbox and will be reviewed and ADOPTED FOR 2020/21 at the first committee meeting after AGM. ## **Committee stand down and new committee elected.** Goodbye and Special Thanks to Lucie Tolley, Charlotte Jones and Priti Joseph and a special mention to Polly Baddley who left earlier in the year; they have all gone above and beyond and their commitment to the preschool has been huge during this incredibly difficult year, We all thank you very much for everything you have done for the preschool, Flowers and cards presented, Message given to keep the preschool going! Created by Lauren Scott 1 SPS AGM 2020 Next, Current committee stood down. **Chair** Lauren Scott retained her position as she was voted in during the September meeting, **Secretary** Lauren Scott forwarded **Jenny Pykett** , seconded by Charlotte. **Treasurer** Jenny Pykett forwarded **Tom Odell** , seconded by Susanne **PR/Advertising** Tom Odell forwards **Emma Rootham** seconded by Lauren Fundraising lead role will be taken by Lisa Fern at the next committee meeting. **AOB.** None ## **Date of Next Meeting** Next meeting following AGM. Tuesday 1o[th] November. 7.30pm venue TBC. Created by Lauren Scott 2 Sherin on Pre-school OO Accounts For the ear ended 31 Jul 2020 Sherin on Pre-Sthool CIO Independent e¥arnlner's reAort and statement For ihe ear ended 31 July 2020 Re5 rtive re%￿nSIbilItieS of irust¢es and the examiner The Ihdfily Irustpes JT(' Fe5puri%il)It. lor Ilie preparalioTh of Ihe èttounls The charily's trusiees consider thai an audil Is noi requirod lor this year (under section 43121 of Charilips Act 19931 Ithe Aitl and Ihat an Independent examination is ￿ded. 11 Is my rvsponsibilily lo xamine tho accounts lundev section 4313llal of A(tl - follow the procedures laid down in the Geneial Dtreciions g￿en by the Charrty Comtnissioner5 lunoer section 4317llbl of Aitl Jnd stale whether particvlar matters have ¢1)rne to my allen1￿￿. Bags of inde .￿eftdent examiner's statement My eiaiTiinJlion was carried out in Jccoidance with General DirÈciions gryen by the Charily Commissioners An *MJminaiiors Includes a review of rhe dtcoufilirb8 reioids lepi by the f harilv and a iompdiison ol the accounis piesentefl wilh Ihose records It also Includes consideration of any unusual item5 or distlosure5 In the accounts. and seeking explanalions from the Iruslees concernin8 any such mètters. ￿ wotedvres undertaken ¢Jo not pwnvidv illl the èvidenie thal would be requiiod In an audit. and cons¢qutfilly I do tlul cxpres5 an audil opinion on the accotsntS. IrAependent txaminer's st In connectiun wilh rny vxaminaiion. no maiter h•$ come to my aitQnlion l. Which gives me feasonable iause to believe that in any material re5peit the requifemenis to keep accounting iecords in ac£ordanie with s￿l￿n 4101 the 1993 Aci. and io prepafe aiiounis which aiiord wtlh the accounting records and comply with Ihe accounfing requirenients ol Ihe Art have not been mei, or 2. To which, In my opinson. alteniioth 5houkJ be drawn in order lo enable a proper undetsiandin8 of the accounts io be reached. rnen SJ Palne MAAT Dated.. 4 tlecembe¥ 2020 Sheri on Pre-khool CIO I￿oMe and Expenditure Account For the year ended 31 Jul 2020 31 07 07 Income Fundin8 Parents Interest Grants . JRS Fundia151ng DDnaiion5 SuThJry receipts 44.696.73 11.468.50 79.16 5.288.39 1.933.56 272.LXI 110.75 62.821.26 19.114.65 54.33 3.694 05 20.23 77.34 63.849.C8 85.781.86 ndltu Wages Net - PAYE NIC . Bonuses 57.840.03 848.40 1.206.28 60M5.97 911.IXJ 1.256.47 825.(K) 59.894.71 S.(M.C¥J 63.878.44 7.340.55 425 31 i.osi.ii 535.93 623 40 1.430.32 557.09 Aent Insurance Fundraisin8 Milk and foods Consumables Equipment Payroll administraiof 476.08 482.79 434.08 588.14 I I I Professional fees 8anl charge5 Advenising Office costs Members subs(TFPtion5 Children's part*s and 8ihs Trainin8 Sundry expenses 8640 1,332.30 632.63 521.96 557. I(￿.(x} 1.843.07 392.07 712 410 418.19 516.38 70,672.61 79,824.26 Net s lor the -6,823.52 5.957.60 ## **Sherington preschool annual Chairs report 2020** As most of you will be aware it should be Lucie Tolley the former chair delivering this report but she unfortunately had to step down from her position slightly earlier than normal due to the pressures of work; and was also unable to attend this evening, she sends her apologies and thanks to the members of the committee she served with along the way. I served as Preschool chair for 5 years between 2012 – 2017 So they pulled me out of retirement dusted me off and here I am! I was voted in at the last committee meeting and I have pledged to stay on the committee until such time as we can get the preschool running like a well-oiled machine that practically runs itself, as it can be extremely difficult for the staff and new committee members to navigate the changes that come with a new committee taking over; even more so when it is on a yearly basis. All in all this year has been unlike any other so we hope you understand that there isn’t much to report so this should be short! This year has been a particularly unsettled year; We are in the midst of a global pandemic which has significantly changed the way we live our day to day lives, and as a preschool we have struggled financially and emotionally to cope with the massive changes forced upon us. In the latter part of 2019 and the beginning of 2020 we were doing well, lots of fantastic fundraising under our belts included Halloween and Christmas events, bake sales and participation in events within the community, we were looking forward to exciting times ahead including the start of forest school sessions; and then in march 2020 a global pandemic named Covid -19 hit the world. lock We were under strict instructions to send the children home on March 20[th] the doors and all return to our homes where we thought we would stay for a few weeks! The committee and staff all tried to keep positive and keep the preschool in peoples minds with lovely social media posts and they all worked very hard to ensure the setting was covid secure so that after 6 months and many, many stressful times we were once again allowed to open our doors; in a very different, but also reassuringly familiar way. We have lost a few members of staff along the way for various non covid related reasons so I would like to mention Nicola Hemming an amazing preschool assistant and Caroline Barrass an administrative bad-ass; you both brought a great deal to the setting and we are very sorry to see you go but we wish you both the very best in your future endevours. We are delighted to say that our new normal is working well and all of the children have settled back in beautifully, however we do have a larger than normal cohort of under 3’s Largely; we feel because of the lack of open and available toddler groups. So one of my first jobs as chair was to bring in a bank member of staff, Emma to alleviate some of the strain a room full of marauding 2 yr olds can cause! We have some exciting things to look forward to this year firstly being the village Halloween celebrations and then it will be Christmas and all that that entails and then this blessed year will finally be over and we can look forward to 2021 hopefully being a better year ! Let me just take this opportunity to thank the staff team who work so hard to keep our wonderful little preschool going and are the heart and soul of it all, from myself and all of the committee thank you all so very much you are all absolutely wonderful, you make the preschool what it is. Charlotte, Lisa, Lucie and Priti have given their time and energy to the committee for a number of years and I would like to extend my heartfelt thanks for their hard work and dedication, ladies you have been amazing and have given so much to preschool it is really apreciated, Charlotte, Lucie and Priti are stepping down from the committee and handing over to fresh victims ahem! I mean volunteers and Lisa is staying on for another year at least as my fundraising lead. We wish you all well for the future, Which brings me to – current committee please stand up, to stand down I am staying on in my current capacity as chair and I forward Jenny Pykett as secretary do I have a second? Jenny – forwards Tom Odell as Treasurer Tom Odell forwards Emma Rootham as PR and advertising That’s it date of the next meeting will be Wednesday 11[th] November venue tbc Thank you all so much for coming and for adhering to the covid guidelines Any questions catch me now