To
Trustees' Annual Report for the period
Period start date Period end date 01 April 2020 31 March 2021
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1177341 Charity's principal address 7 Columbine Way
Clanfield Bowls & Sports Club
Clanfield Hants Postcode PO8 0WJ
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Graham Withers | ||||
| Michael Trippick | ||||
| Teresa Attlee | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution & Rules
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by Trustees Trustee selection methods
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(eg. trust, association, company)
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(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To promote participation in healthy recreation by providing facilities for playing Bowls and participating in various sports/activities.
Summary of the objects of the charity set out in its governing document
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Playing the amateur sport of outdoor flat green Bowls and other sports and activities such as weekly board games (when such activities are allowed under Covid-19 secure guidelines). It is confirmed that the activities of this Charity are undertaken for the public benefit and it is confirmed that the Trustees had regard to the guidance issued by the Charity Commission on public benefit.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Covid-19 meant that the Bowls Club had to close for long spells during three separate lockdowns in this financial year which ended on 29 March 2021. During the periods when we did reopen for the playing of bowls, we adhered closely to the government advice on the need to maintain a Covid-secure environment. We were able to do this only with the help of government Covid grants in our sector, supplemented by some smaller grants from Sports England. Our grant income totalled some £28,000 and enabled us to carry forward an excess of income over expenditure into the next financial year as we came out of lockdown in March 2021.
We closed our bar and catering facilities during this financial year which resulted in a 96% fall in income from those sales, from ££9200 in the previous year to just £450 in this financial year. As with all other bowls clubs across the country, our membership numbers were also badly hit, falling by around 50% from 250 to 111. Overall excluding the grant income, the turnover was down 70% on the previous year whereas our costs only fell by around 30%.
With the Pavilion closed, grant money secured from local councillors enabled us to purchase some outdoor furniture to help facilitate some limited outdoor catering. Our aim was to encourage our existing Members to return to play (and to the consequential benefits, such as getting exercise and combating social isolation that belonging to a Bowls Club offers) as well as to tempt back those Members who had lost some of their confidence in going out.
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Section E Financial review
The Club’s policy is to build up an amount equivalent to one year’s Brief statement of the running costs to meet emergency shortfalls. The Reserves are held in a charity’s policy on reserves bank deposit and building society accounts.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Despite the setbacks, we have developed a busy bowls schedule for the next financial year from April 2021 and we are very upbeat about the Club’s prospects for 2021/2022.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Teresa Attlee Position (eg Secretary, Chair, Trustee etc) Date 18 December 2021
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