Accounts Year Ending 31 March 2025

Sign and Share Club Accounts Year Ending 31 March 2025
Registered Charity Number 1177316
Trustee5 Annual Report
Administrative Details:
Banks:
Natwest
33 Stepney Street
Llanelli
Carmarthenshire
SA15 3UX
Registered address:
17 Milton Meadows
Milton, Nr Tenby
Pembrokeshire
SA70 8PL
Trustees..
Adam Guichard IChairlBSL representative)
Rhiannon Griffiths Ivice TreasLÈrerlLGBTQ+
Hannah Norman (Deaf BSL representative)
Beth Hughes (Parent of deaf child rep)
Vlolet John IHOH Representative)
Shirley David ITreasurer/HRI
The Sign and Share Club was set up as a Charitable Incorporated Organisation and a constitution
was adopted on l December 2017. The charity was registered with the Charity Commisslon on
th
26 February 2018 and began operating as of 1st April 2018.
Initial funding was from the Sign and Share Club unincorporated organisation (which ceased
operation on 31 March 20181.
The objerts of the charity are "To relieve the needs of deaf people by the provision of arts, sports.
social activities, information, advocacy, training and support, and in such ways as the trustees may
from tlme to time determine".
Trustees are elerted by the members and meet on a bimonthly basis. Trustees must be re-elected
at the Annual General Meeting. DBS checks are undertaken for all volunteers involved with
children or vulnerable adults and were updatedlreviewed during the year.
There are currently 8 volunteers, including the trustees.
The Sign and Share Club is a member of Pembrokeshire Association of Voluntary Service and ha5
also worked in co-operation with several agencies and organisations during the year.

In particular..
Pembrokeshire Association of Voluntary Service5
RNID (formerly Action on Hearing Lossl
Wales Council for Deaf People
Pembrokeshire County Council
Audiology Department, Hywel Dda University Health Board
Open To All Project Ipembrokeshire C035t National Parkl
The main artivities of the club undertaken for publlc benefit were..
Provision of social events in order to enable deaf people to meet others and thereby reduce
loneliness and isolation including 3 Hard of Hearing Clubs lin Fi5h8uard, Narberth and
Pembrokel
Provision of information and signposting in order to improve deaf people's access to
services and 5UPPOrt available in the communitv.
Encotjraging the use of British Sign Language in order that Deaf people (who use BSL as their
primary language) can communicate and interact with more people in the community.
Chairman's Report
This year the club has successfully run 25 meetings and events in person. including one online
meeting, We had 6 group meetings at Johnston Institute and 7 group meetings at other venues.
Our monthly coffee and chat meetings have also been a 8reat Success.
12 people were supported by our buddyin8 service, this included support to 80 to Community
activities, meet for a chat and hospital appointments.
In September 2024 we started running BSL classes In the communlty with 63 people attending 9
courses. 8 Deaf Awarenes5 courses were also held with different organizations. We plan to expand
this further, running BSL Level I classes from September.
We continue to support various businesses and organisations with improving accessibility for the
deaf community and to provide our hearin8 aid repairs service, for those unable to attend
avdiology. I would also like to thank shirley and Maria who currently continue this work. We are
now applying for funding for this project to keep this going.
We are very grateful for the various organisations who have given us funds so that our club can
continue to grow. I want to thank Shirley for all the work she does in applying for this fundin8.
Next year we plan to expand the club to include working with deaf children and their families.
Thank you to all the trustees. volunteers, and staff. for their part in making the club a big success.
Adam Gulchard

Activities and Performance
During the year, 25 meetings/trlps/activities were held as follow5:
13 Main meetings
l Online meetings
11 Coffee and Chat meetings
Our main trips included:
April - Egg box craft session119)
May- Butterfly House, Aberystwyth1241
June- AGM and Jonny Cotsen1221
July- Aberglasney trip1191
August- Bingo and talk by British Deaf Association118}
September- Cardiff Festival131
October- Fire Brigade talk1231
November- Wildlife Talk1181
December- Christmas dinner1281 and
January- Pantomime- Torch Theatre1191
January-Eat Well for Less 1141
February- Bowling115)
March- Lunch and Paint Your Pottery session1141
There was also one final online meeting in May 2024 wlth 6 attendees, which wa5 an art session.
Coffee and Chat Sessions were held monthly (except In December} with an average of 11 people
attendlng per session.
Business Ualson Servlce
During the year 44 individuals were given buslness support to improve accessibility. 262 people
attended group meetings or training events where advice was given. 8 individuals have informed
the club of specific steps subsequently taken. In February contact was made with the Hamad Bin
Khalifa Islamic Centre in Mllford Haven and the intention is to encourage new members from the
Muslim community. The Co-ordinator also attended the Deaf awareness and vlrtual reality project
at Swansea University on 12th June 2024. This is a project to train Nurses and Dortors on deaf
awareness using a VR headset. The VR setting was in a reception and made people aware of how a
deaf person feels when they visit a Drs surgery. 8 club members also attended a consultation day
with Rob Wilkes, in March 2025, to hear about a BSL Research Project and give their views.
Deaf Awarene55 courses were provided to Access Pembrokeshire, Bluestone, Twr v Felin Hotel,
Pembrokeshire Open to All, Dlnefwr Park, Stackpole Centre (National Trust) and Pembrokeshire
National Parks.

Llstenlng Ears and Hands (LEAH) projert
At the end of March 2025, we reviewed and removed inactive members of our database. We were
left with 36 people who described themselves a5 Deaf on our database lincluding 2 Deaf children
and l Deaf young person}, there were also 16 Deafblind people Ilncludlng 2 with Ushers
Syndrome), 219 hard of hearing people (including 2 with visual lossl, 2 Deafened people. Thls
mounts to 273 D/deaf and hard of hearing people. We also had 80 hearin8 people on the
database. 23 have benefited from our Business Liaison Service and 57 from our BSL courses. A
further 2 people are on our database due to Tinnitus.
We made 75 home visits during 2024-25 involving 48 re-tubing5, issuing batteries to 19 people,
8iving maintenance and usage advice to 13 people and making 21 referrals to other
agencies/organisations (including to audiolobry, Jobcentre Plus, loop providers, incontlnence advice
service, the local Parkinsons Society group, and physiotherapyl.
We also have 204 people in our closed FaceBook group many of whom are not on our database but
benefit from the posts we make- providing information and publicising events for D/deaf and hard
of hearing people
Buddying Servlce
12 Dldeaf people have been supported by the Buddying Service during 2024-25. 49 sessions of
support have been 8iven during the year, to go to community activitie5, meet up for a chat. and go
shopping. An average of 16 hours per individual was provided.
Future Plans
Between November and December 2024, a paper survey was sent to 180 people and was made
available online via email and FaceBook. The survey was completed by 66 people. 44% of
responders were hard of hearing and 20% were D/deaf. The respondents included some
profe5siona15 working with D/deaf people. However. 79% of respondents were female, and all
described themselves as'white . Of the 312 people on our database at present 207 are hard of
hearing, 49 are D/deaf and 2 have tinnitus. The remaining 54 are professionals and carer5 who
access our services. Of the D/deaf and hard and hearing people only 2 are children and l is a young
person11.2%). There are currently only 6 Welsh speakers on our databa5e11.9%1. This clearly
demonstrates that we need to reach a more diverse audience.
We consulted face to face at our main meetin8s and at our Coffee and Chat meetings durin8
October to December 2024 Inviting people to Say what they would like offered or changed and we
attended a number of network events locally to discuss our services. We also had feedback forms
from 38 paffjclpant5 on our Brlti5h $18n Lan8uage165LI courses and 53 people who attended our
Deaf Awareness courses, which has fed into our service review,
We carried out a Gap Analysis and created a Business Plan for 2025- 2030 based on thi5
Information. This includes 8 Specific objectives las set out below)

7. To continue existing services but increose the number of D/deaf people we work w£th by 700%
by the end of 2030 (from 33 7 in October 2024 to 662 in 2030) by offering services to D/deaf
hildren/young people and their families
To improve deaf access in the community by working with charities and businesses to
review their services and provide recommendations for change.
3. To recruit, or hire, an IT specialist in order to help the club improve the database and to use
wider technologies for marketing our seTvices e.g. TikTok, Snapchat
4. To expand the British Sign Language and Deaf Awareness trainin9 services, including
working towards offerin9 Level 1 accredited training
5. To increase the tutor capacity of the club in order to offer more courses, and courses at a
higher level in future
6. To increase the number of administrative staff and Buddying volunteers to meet the
growing demand for our services
7. To research acting as a demonstrator and retail agent for equipment for D/deaf people
8. To increase our donation income from approximately £3,000, at present, to £4,832 by 2030
Finance Report
In 2023 we received £10,000 grant fvnding from Awards for All, which has continued to support our Listening
Ears and Hands Project (LEAH) for home visits, buddying and dropin seNi¢es during the year, but is now
completed.
CRONFA
GYMUNEDOL
COMMUNITY
FUND
Valero.
Pembroke Refinery
A £5,000 grant in 2024 from the Foyle Foundation to Cover core Gosl$ ha$ also been used in entirety, as has a
£1,000 donation from Valero. also received last year.
F.()Y1.￿. b()L Nl).4'J'inN
Yapp
CHARITABLE
TRUST
The Yapp Charitable Trust awarded £3,000 per annum for the 3-y8ar period November 2021- September 24,
to cover our general njnnino eosts laxcluding equipment or new #ctivitièsl. Th& last of these donattrong wa#
received on 301h November 2023 and helped to Cover our m costs in 2024-25.
In 2023 £1,125 was received from Groundwork UK (Tesco Bags of Helpl specifically for our hearing aid repair
service for people unable to attend Audiology due to disability or caring responsibilities, This fund has now
been used.

We received a grant from the Poslwde Community Trust on 30th September 2024 of £9.833. This generous
grant was for unspecified core Costs but could not be used to increase reserves or for some actsvities that
might be allowed under our governing document. It was the￿fore treated as restricted funding and has n¢)W
been fvlly utilised.
POSTCODE
•PEOPLÉ'SII
POSTCODE
COMMUNITY
•LOTTERY
TRUST
Looking forward to 2025-26 we have already secured significant funding towards our ongoing servi¢es and
have put in an initial idea lo the People and Places (Big Lottery) grant to expand our seNices, as outlined in
the Future Plans section of this Annual Report.
We are very grateful lo South Hook LNG who donated £1,800 in December 2024 towards the costs of
courses in British Sign Language for families with a deaf member. The first of these courses was advertised
at the Stsrt of 2025 but the costs will be incLsrred in 2025-26 financial year. The second course is planned to
run in the first quarter of the upcoming financial year.
IE55u
Garfield Weston
FOUNDATION
We have been granted £4,000 per year, from 2024 -2027, from the Garfield Weston Foundation towards our
core costs. This will Safeguard our core activities.
We have also been award a fvrthfrr £2,500 per annum for the next 3 years by the Yapp Foundation, s18rts.ng in
April 2025.
THE
Yapp
CHARITABIE
TRUST
Risk Management and Reserv•8
The trustees have ag￿ed a finance poli¢y and procedures. Insurance is in place and is reviewed against any
new activities. DBS checks are held for all volunteers working with children or vulnerable adults.
Safeguarding training has been undertaken.
The Iruslees have increased the level of reserves that should be held to betsveen 44 months running Costs,
due lo plans to signifi¢anlly increase services over the next 5 years. This wlll ensure that, were unexpected
expenditure to occur, or donations to reduce due to the difficult economic climate at present. services ¢ould be
maintained whilst allernalive sources of funding are seclsred. This level of reserves equates lo £10,39110
£16,397. As of 31 March 2025, £14.988 was held in unrestrictsd funds, which is within this tsrget ranoe. This
policy is reviewed annually.

Independent examiner's report to the trustees of Sign and Share Club
I report to the trustees on my examination of the accounts of the above charity I'the Trusfl for the year ended
31 It March 2025.
Responslbllltles and Basls of Report
As the charity's trustees, you are responsible for the p￿paration of the accounts in.accordance with the
requirements of the Charities Act 2011.1"the Acr'}.
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and
in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission
under section 14515llbl of the Act.
Independent 8xamlnerf8 8t•tem¢nt
I have completed my examination. I confirm that no material matters have come to my attention in connection
with the examination which gives me cause lo believe that in, any material respeGt'.
the accounting records were not kept in accordance with section 130
of the Charities Act," or
the accounts did not accord with the accounting records,. or
the accounts did not comply with the applicable requirements concerning the form and content of
accounts set out in the Charities (Accounts and Reportsl Regulats'ons 2008 other th8n any
requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an
independent examin8tion.
Name..
Address..
Mr P L Jenkins
1 St Petrox Close. Pembroke, Pembrokeshire, SA71 SQW
Date,
lolc
Signe
on behalf of the trustees..
Position
Date

Statement of Financial Activities
2024-26
2023-24
NotsB UnroatrSctod
Rutrlctod
rotal Fund8
Total Fund•
Recelpts
Charrtable Actwrties Income
12.188
12,188
23,613
3.874
25,434
Dgnatlons 2nd LegacAo$
Fundra￿1ng itKLyne
Total In¢¢￿￿•
2.756
20,757
Paymonts
Charltablo A￿¥1￿08
A¢tyvlty ¢o•ts
Buddying Servic•
Business Li8u8on Services
371
1,329
1.700
11,992
1,892
1,443
3,923
1,321
5833
6,159
1.723
Ctslf8e and ChaVDropin
Fttml￿ Support
Hard of hèaring du
Htsne ¥i￿ts
169
281
5.963
9,917
Trip$ and Events
Tot41 A¢d¥lty ¢O•t•
Total Charltable Actlvltles
397
Not R•celpt8lPaymonta
Total Funds 8ffi Previo￿5 Year End
8,228
6,7eo
14,988
-5.158
3.070
17.518
20.688
1,441
16.077
10.758
Total Funds CIF CurrontY8ar End
17,518

ststement of Assets and Liabilities
A8 of March 31, 2025
Totsl
As of Mar
31, 2024
PY
A8 of Mar
31 202S
Flx•¢ A•80ts
Cuh at b&nk and In ￿nd
N•t ¢urr•nt •M•t•
20,588
17,518
Cr•d￿0T¥.. amounts tslllng du• wthln on• ymr
N•t ¢urr•rtt ••••ts IllabllltlMI
Total •M•t• I￿4 ¢urr•nt Il•bllW••
20,588
17.018
fotsl net a•••t• Ill•bllld•sl
20,S68
17,018
Br•akdown of Charlty Furvl•
Unmtrfctsd- RM•rv
14,088
6,7eo
R••trl¢t•d Fund•
10758
Tothl Ch•rtty lund•
%0.588
17.618

io
Sign and Share Club Accounts Year Ending 31 March 2025
Notes to the Accounts
Accountlng Policlos
The accounts have been prepared under the ￿CeIpts and payments Convention and in 8ccordance with..
Charities SORP
Applicable acwunting stsndards and
The Charities Act 1993.
The principal a¢counting policies adopted in the p￿paratiOn of the accounts are as follows..
Restricted funds are to be used for specified purposes as specified by the donor. Expenditu￿ that meets
these criteria is identified to the fvnd. Unrestricted funds are donations and other income re￿IVed or
generated for the objects of the chanty without further specified purpose and is available as general fvjnds.
Activity costs have been anatysed on a fvll ¢ost basis by project. Timesheets were analysed. All direct Costs,
including staff bme costs, We￿ allo¢ated to the appropriate project. Indirect costs (such as rent,
administrative lime, insurance etc.,) were then apportioned on the basis of di￿¢1 staff time. The %
apportionment was as follows..
Buddying
Business liaison18SL
Coffee and Chat
Home visits
Parent Support
Tripslevents
3°
35Q
23%
10
32%
100°
Fund Movements
Restrictèd frJnd$ are ￿ceiVed for a specific purpose withirs Ihe objects of the charity and must be accounted for
separately. All income has therefore been shown as restricted Whe￿ the donor has stated that the income ¢an
only be used for a specified purpose or where it has been raised through an appeal for a Specthed purpose.
d fund movements were as follows..
Fund
Awards for All- LEAH
ro
Garfield Weston
Groundwork UK
Tesco
Miscellaneous small
rants and donations
Postcode Community
Trust
South Hook LNG
Valero
Ya
Foundation
Total Restrlctgd Funds
BIF Funds
4,970
Recel ts
Pa
ments
4.970
Transfers
Balan¢•
8.000
679
3.103
679
3,103
9.833
9,833
250
gsg
1,046
25,91S
959
1,046
10,7S7
20,757
S,600

li
Unrestricted fund movements were as follows..
Fund
BIF Funds
Recelpts
Paymonts
Tran•fer8
Balan¢•
Designated Fund$
773
238
15351
Unrestricted - Reserves
5,988
15.107
6,642
535
14,988
Total Unrestrtcted
Funds
6,761
5,625
6,880
14.988
During 2024-25. £238 of the funding set aside to cover a shortfall in salary costs was used from the £773
designated. The remains ol this designated fund have n¢)w been transferred back lo the reserves.
The following trustees received remuneration during the year. in ac¢ordan¢e with ¢kguse 6 of the Constitution.
Neither trustee is present during discussions, or votes, on matters relating lo remuneration or employment
Conditions.
Adam Guichard,
BSL Tutor
£5,507
Shirley David,
Interpreter
£522
Interpreting fees are paid to Shirley David, when the club ha$ exhausted all other sourtts, but the club wish lo
thank her for donating these fees ba¢k to the club in full.
As stated in clause 8 of our Con$litufjon', 'A charity trustee must..
11} declare the nature and extent of any inte￿$1, direct or indirecl, which he or she has in a proposed
Iransaction 01 arrangement with the CIO or in any Iransacbon or arrangement entered into by the CIO which
has not previousfy been declared,. and
12} absent himself or herself from any discussions of the chanty Iruslees in which il is possible that a conflict
of interest will arise betsveen his or her duty lo act solely in the interests of the CIO and any personal Inte￿$t
{including but not limited to any financial interesti.
Any charity trustee absenting himself or herself from any discussions in accordance with this clause must not
vote or be counted as part of the quorum in any decision of the charity trustees on the matter..
Support Costs
Govgrnan¢• C08ts were".
AGM
£152
Committee
£114
Insurance costs
£242
Total
£508
HR
£174
IT
£ 90
Total Support Costs £771
Relatgd Party Tr•n#•ctlon8
£522 was paid to Business & Emptoyment Support & Training IBESTI bul then ￿lmburSed. This organisation
is njn by Shirley David who is a trustee. BEST has provided ae¢ounting input seNices free of charge, using
QuickBooks, lo the charity since it started in 2013. This charge is for the use of the sofvare {owned by Inturti
and not for accounting services.

12
Salarl86
Nel Salary
Nl and Tax
£ 17,303
2,603
£ 19,906
Totsl Salarlè8
The Cowordinator work5 18 hours per week. One person was on a zerfrhour contract to undertake BSL
training as and when required.
The zero hours contract has been amended for 2025-26 as this worker is now seconded on a 6-hours ptrr
month basis lo Wesl Wales Deaf Church. An application has been made to People and Places grant under
the Big Lottery to extend both roles to 28 hours per week.
Sign and sha￿ Club offer a Smart Pension to all stsff.
0obtor6
There were no debtors at the year end.
Credllor8
There were no creditors at the year end.