## **Trustees’ Annual Report for the period** ## **From April 2023 Period start date To 31 March 2024 Period end date** **Charity name: The Arts Society Stratford upon Avon “STRADFAS”** ## **Charity registration number: 1177315** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The society has as its objects the**
**promotion and advancement of the**
**aesthetic education of the general**
**public, the cultivation, appreciation and**
**study of the decorative and fine arts,**
**and the giving of aid to the preservation**
**of the UK’s national artistic heritage.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Lectures for members and visitors,**
**special interest days, tours and visits to**
**places of interest and education;**
**voluntary conservation work by**
**members in relation to decorative and**
**fine arts; charitable donations to local**
**and national groups.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The main achievement of the charity is**
**to offer lectures in the arts. Members**
**can meet each other in a social**
**environment while taking advantage of**
**the society’s offering. Deserving**
**charities such as the Koestler Trust (a**
**national body) and the local Fred Winter**
**centre for the homeless in Stratford**
**have benefited from charitable**
**donations. We hope to distribute more**
**in future.**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**STRADFAS statement of accounts**
**attached as PDF**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**In these uncertain times, the trustees’**
**financial responsibility is to maintain the**
**reserves for the future of the society**
**and to deliver the programmes of**
**lectures, special interest days and visits**
**and tours.**| |Amount of reserves held|Para 1.22|**£34000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership fees (including Gift Aid);**
**additional fees for special interest days;**
**extended tours; raffle tickets;**
**refreshments on lecture days.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Constitution para 5**| |A description of the principal
risks facing the charity|Para 1.46|**A potential fall in numbers of members**
**joining.**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution originally approved in**
**2017; amended June 2023**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trustees incorporated as a body**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Trustees are confirmed by the AGM**
**after invitations to stand have been**
**issued. Each candidate must be**
**nominated by two other members of the**
**society. Peer review of applications.**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|The Arts Society Stratford upon Avon, STRADFAS| |---|---| |Other name the charity uses|STRADFAS| |Registered charity number|1177315| |Charity’s principal address|2 Maudslay House
Woodland Drive
Great Alne
Alcester
B49 6FY| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||David Triggs|Chairman|April 23 - March 24|Stradfas MembershipAGM| ||Raymond Drury|Treasurer|April 23 – March 24|| ||Caroline Johnson|Secretary|April 23 – March 24|| ||AnthonyHughes||April 23 – March 24|| ||Paul Milliken||April 23– March 24|| ||Cynthia Musgrave||April 23– March 24|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|
David Triggs|Raymond Drury| |---|---|---| ||
David Triggs|Raymond Drury| ||
Chairman|Treasurer| ||10thOctober 2024|| ||10thOctober 2024|| |**STRADFAS STATEMENT OF FINANCIAL ACTIVITIES for the period ended 31 March 2024**|**STRADFAS STATEMENT OF FINANCIAL ACTIVITIES for the period ended 31 March 2024**|**STRADFAS STATEMENT OF FINANCIAL ACTIVITIES for the period ended 31 March 2024**|**STRADFAS STATEMENT OF FINANCIAL ACTIVITIES for the period ended 31 March 2024**|**STRADFAS STATEMENT OF FINANCIAL ACTIVITIES for the period ended 31 March 2024**|**STRADFAS STATEMENT OF FINANCIAL ACTIVITIES for the period ended 31 March 2024**|**_2023_**| |---|---|---|---|---|---|---| ||**Notes **|**Unrestricted funds **|**Designated funds**|**Total 2024**||| |||||||| |**Incoming resources from generated funds**||||||| |Subscriptions|2
£21,292.15
3
£1,940.79|||£21,292.15||_£20,902.00_
_-£104.29_| |Investment on bank funds (Lloyds, COIF)||||£1,940.79||| |**Total**||**£23,232.94**||**£23,232.94**||_£20,797.71_| |Incoming resources from charitable activities|4
£11,214.69
5
£2,109.18|||£11,214.69||_£4,419.62_
_£2,441.00_| |Other incoming resources (Gift aid)||||£2,109.18||| |**Total incoming resources**||**£36,556.81**||**£36,556.81**||_£27,658.33_| |||||||| |**Resources expended**|6|||||| |**Cost of generating funds**||||||| |Website and online publicity costs|£2,056.21|||£2,056.21||_£1,103.96_| |**Net incoming resources available**||**£34,500.60**||**£34,500.60**||_£26,554.37_| |**Charitable activities**||||||| |Speakers expenses & fees|£8,515.74
£9,327.02
£6,997.97
£2,261.94|||£8,515.74||_£6,863.05_
_£7,357.92_
_£6,410.69_
_£1,400.00_| |Hire of halls & equipment||||£9,327.02||| |Affiliation fees-Arts Society||||£6,997.97||| |Donations||||£2,261.94||| |**Total charitable expenditure**||**£27,102.67**||**£27,102.67**||_£22,031.66_| |||||||| |**Governance Costs**|£4,574.50|||£4,574.50||_£2,850.62_| |**Total resources expended**||**£33,733.38**|**£0.00 **|**£33,733.38**||_£25,986.24_
_£1,672.09_| |||||||| |**Net incoming (expenditure) resources**||**£2,823.43**|**£0.00**|**£2,823.43**||| |||||||| |**Other recognised gains/losses**||||||| |Unrealised gain on charity investments|£1,818.94|||£1,818.94||_-£134.64_| |**Net movement in funds**||**£4,642.37**|**£0.00**|**£4,642.37**||_£1,537.45_| |**Introduced 1st April 2023 from STRADFAS**|£51,828.63||£0.00|£51,828.63||_£50,156.54_| |**Fund balances at 31 Mar 2024**||**£54,652.06**|**£0.00 **|**£54,652.06**||_£51,828.63_| |||||||| |**BALANCE SHEET AS AT 31ST MARCH 2024**||||||| |**Current Assets**||||||| |Debtors|10|£2,593.00||||_£5,478.00_| |Investments and reserve account||£33,715.10
£500.00
£22,546.47||||_£31,774.31_
_£500.00_
_£15,416.89_| |Loan to Patricia Fay fund held by the Arts Society||||||| |Cash atBank and in hand||||||| ||||**£59,354.57**|||_£53,169.20_| |**Creditors: amounts falling due within one year**|11|£4,702.51||||_£1,340.57_| |||||||_£51,828.63_
_£51,432.63_
_£396.00_| |**Total assets less current liabilities**||||**£54,652.06**||| |||||||| |**Income funds**||||||| |Unrestricted funds||||**£54,652.06**||| |Designated funds||||**£0.00**||| |||||||| |**Other charitable funds**||||||| |Unrestricted income funds||£48,054.97
£6,597.09||||_£47,050.48_
_£4,778.15_| |Revaluation reserve||||||| |||||**£54,652.06**||_£51,828.63_| |||||||| |The accounts were approved by the Trustees and signed on DATE||||||| |**Treasurer: Ray Drury 20th June 2024**||||||| |||||||| ||**Notes to the accounts for the period ending 31st March 2024**|**Notes to the accounts for the period ending 31st March 2024**|**Notes to the accounts for the period ending 31st March 2024**||||_2023_
_£_| |---|---|---|---|---|---|---|---| |1|**Accounting policies**||||||| |1.1|**Basis of preparation**||||||| ||The accounts have beenprepared under the historical cost convention.||||||| ||The accounts have been prepared in accordance with applicable accounting standards, the Statement of
Recommended Practice,"Accounting and Reporting by Charities", issued in March 2005 and the Charities Act||||||| |1.2|**Investments**||||||| ||Current asset investments are stated at market value.||||||| ||||||**2024**||| ||||||**£**||| |2|**Subscriptions**||||||| ||Members subscriptions|||£21,292.15|||_£20,902.00_| |3|**Investment income**||||||| ||Interest receivable|||£121.85
£1,818.94|||_£30.35_
_-£134.64_| ||Unrealised gain on investments||||||| |4|**Incoming resources from charitable activities**||||||| ||Visitors and other Donations|||£1,159.15
£434.64
£5,915.40
£3,705.50|||_£510.00_
_£1,152.73_
_£2,256.44_
_£500.45_| ||Surplus, sundry events (Raffle, Coffee, lunch)||||||| ||Surplus/(deficit) on Special Interest Days||||||| ||Surplus on Visits||||||| |||||**Total**|£11,214.69||_£4,419.62_| |5|**Other incoming resources**||||||| ||Tax Refunds-Gift Aid Repayment|||£2,109.18|||_£2,441.00_| ||||||||| |6|**Total resources expended**||**Other costs**|**Grant funds**|**Total**||| ||||£|£|£||| ||**Costs of generating funds**||||||| ||Sales: Website and online publicity costs|£2,056.21|||£2,056.21||_£1,103.96_| ||**Charitable activities**||||||| ||Speakers expenses and fees|£8,515.74
£9,327.02
£6,997.97
£0.00|||£8,515.74||_£6,863.05_
_£7,357.92_
_£6,410.69_
_£0.00_| ||Hire of halls and equipment||||£9,327.02||| ||Arts Society Affiliation fees||||£6,997.97||| ||Miscellaneouspayments||||£0.00||| ||**Donations**||||||| ||Grant funding of activities|||£2,261.94
£2,261.94|||_£1,400.00_| ||**Totals**|£26,896.94|||£26,896.94||_£21,735.62_| ||||||||| ||**Governance costs**|£4,574.50|||£4,574.50||_£2,850.62_| ||Governance costs incl £331 relating to independent examination fees for the period||||||_£25,690.20_| ||||||**£33,527.65**||| |7|**Grants payable**||||||| ||Donations||||£2,261.94||_£1,400.00_| |8|**Trustees**||||||| ||None of the trustees/Committee (or persons connected with them) received
remuneration/reimbursement other than out-of-pocket expenses duringthe Period||||||| |9|**Employees**||||||| ||There were no employees during the Period||||||| |10|**Debtors**||||||| ||Prepayments (Gift Aid)||£2,593.00
£500.00||||_£5,478.00_
_£500.00_| ||Other Debtors||||||| ||**Total**||||£3,093.00||_£5,978.00_| ||||||||| |11|**Creditors: amounts falling due within one year**||||||| ||Trade Creditors incl Arts Society, Auditors, Cash received in advance
£4,702.51||||||_£1,340.57_| ||||||||| |12|**Analysis of net assets between funds**||**Unrestricted funds **|**Designated funds **|**Total**||| ||Fund balances at 31 March 2024 are represented by:||||||| ||Current assets|£58,958.57
£396.00 £59,354.57
-£4,702.51
£0.00
-£4,702.51
**£54,256.06**
**£396.00 £54,652.06**|||||_£53,169.20_
_-£1,340.57_
_£51,828.63_| ||Creditors: amounts fallingdue within oneyear||||||| ||**Totals**||||||| ||||||||| ||Unrealised gains included above on investments:|£6,210.09
£6,210.09|||||_£4,391.15_| ||||||||| ||Reconciliation of movements in unrealised gains||||||| ||Net gains on investment in Period|£1,818.94
£1,818.94
£6,210.09
£6,210.09|||||_-£134.64_
_£4,391.15_| ||Unrealised gains at 31 March 2024||||||| ## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE ARTS SOCIETY STRATFORD UPON AVON I report on the accounts of the charity for the Period ended 31 March 2024, which are set out on pages 6 to 8 Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this Period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed It is my responsibility to: - i) examine the accounts under section 145 of the 2011 Act; - ii) to follow the procedures laid down in the general Directions given by the Charity commission under section145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention. ## Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention - (a) which gives me reasonable cause to believe that in any material respect the requirements: - i) to keep accounting records in accordance with section 130 of the 2011 Act; and - ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met, or - (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Matrix 58 Birmingham Road, Stratford-uponAvon, CV37 OBE 7 May 2024