The Woodhams Stone Collection
## Financial Statements
For the period 01 April 2020 to 31 March 2021
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The Woodhams Stone Collection
Charity No: 1177312
Report of the Board of Trustees for the period ended 31 March 2021
The Trustees present their report with the financial statements of the Charity for the year ended 31 March 2021.
Reference and Administrative Details of the Charity, its Trustees and Advisers
Name of Charity: The Woodhams Stone Collection
Charity Registration Number: 1177312 Accounting Period: 01 April 2020 to 31 March 2021
Principal Operating Address: Malton & Norton Heritage Centre 3, Commercial Street Norton MALTON YO17 9HX
Trustees: Names of Trustees who served during the period were as follows:
Jill Wilson Chair Nicholas John Hatton Treasurer Linda McCarthy Secretary (Resigned 03/06/21) Mandy Jayne Enticknap Secretary (From 3 November 2020) John Howard Blanchard (From 3 November 2020) Thomas Howard Campion (From 3 November 2020) Stephen Croft (Resigned 19/05/21) Sarah Maultby Larraine Williams Dinah Elizabeth Keal
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## Report of the Board of Trustees for the period ended 31 March 2021
## Objectives and Activities
The objectives of the Charity as set out in the Constitution are:
- The advancement of education of the public in particular, but not exclusively, by the establishment of a museum housing the Woodhams Stone Collection for the benefit of the inhabitants of Malton and Norton, Yorkshire and the general public.
## Main Activities 2020/2021
Main activities undertaken for the public benefit in relation these objectives:
- The charity put on a free public exhibition called “Shop!” at our Commercial Street premises. On display were historic items from the Woodhams Stone Collection related to retailers and the retail trade from Malton and Norton.
## Review of Achievements and Performance 2020/2021:
To support the activities highlighted above, in the financial year 2020-2021, the Charity:
- Successfully applied for various grant monies
- Obtained donations
## Contribution made by Volunteers
Volunteer hours: 4028
## Financial Review
Compared to the previous financial year,
- Grant income increased significantly to £25,907
- Donations fell to £467, in part due to the death of a regular donor
- Other income fell slightly to £242, partly due to the COVID-enforced closure
- Rent expenditure has increased slightly to £10,656
- Utilities costs have increased in line with market price increases
- Unexpected costs increased, due to the breakdown of the air conditioning system (£120)
- Overall expenditure decreased slightly
Overall, there was a net surplus of £14,539, resulting in an end-of-year balance of £19,169.
## Reserves Policy:
The Charity has a policy to retain £12,000 in reserve to cover approximately 12 months of expenses, or to cover costs in the event of winding down the charity.
## Principal Funding Sources:
The principal funding sources during the accounting period were from Ryedale District Council, Norton Town Council, fundraising schemes/activities, and private
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donations. During the year all expenditure has been concentrated on the key objectives of the Charity.
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## Statement of Trustees’ responsibilities
Charity law requires the Trustees to prepare financial statements for each financial year. Due to the Charity having income below £250,000 these have been prepared on the Receipts and Payments basis in line with the Charities Act 2011.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
By order of the Board.
Mrs Jill Wilson
Chair
Date: 01/02/22
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## Receipts and Payments Account for the period ended 31 March 2021
|**RECEIPTS**
**Note**
**s**
Grants
1, 2,
3
Donations
4
Other income
5
**PAYMENTS**
**7**
Stafng costs
Training
Volunteer costs
Membership
subscription
Rents
Heat and Light
Telephone
Broadband
Water Rates
Equipment & Ofce
Supplies
Repairs and Servicing
Printing (Signage)
Insurances
Bank charges
Legal and professional
fees
**Net Surplus /**
**(Defcit) for the**
**period**
Cash & bank balances
brought forward
Cash & bank balances
**carried forward**|**2021**
**Unrestricted**
**£**
**2021**
**Restricte**
**d**
**£**
25,357
550
67
400
518
-|**2021**
**Total**
**£**
25,907
467
518|**2020**
**Total**
**£**
3,135
2,258
964|
|---|---|---|---|
||25,942
950|26,892|6,357|
||-
-
-
-
-
-
62
8,720
1,936
808
-
258
-
-
-
262
-
91
-
120
-
-
-
96
-
-
-
-
-|-
-
-
62
10,656
808
258
-
262
91
120
-
96
-
-|-
-
-
-
8,311
333
225
362
271
625
1,054
264
438
-
1,613|
||10,417
1,936|12,353|13,496|
|||**14,539**
4,630|**(7,139)**
11,773|
|||**19,169**|4,630|
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The Woodhams Stone Collection
Charity No: 1177312
|Statement of Assets and Liabilities as at 31|Statement of Assets and Liabilities as at 31|Statement of Assets and Liabilities as at 31|March 2021|March 2021|
|---|---|---|---|---|
|**Monetary Assets**|**Notes**|**2021**||**2020**|
|||**£**||**£**|
|HSBC Current account|6|19,169||4,630|
|**Total Monetary Assets**||**19,169**||**4,630**|
|Comprising:|||||
|
Unrestricted Funds||18,219||2,694|
|
Restricted Funds|8||950|1,936|
|||**19,169**||**4,630**|
|**Non-Monetary Assets and Liabilities**|||||
|**Fixed Assets for the Charity’s use (at**|||||
|**cost)**|||||
|Equipment|||-|-|
|**Debtors**|||||
|Trade debtors|||-|-|
|**Creditors**|||-||
|Accounts fees|||-|-|
||||-||
|**Net Non-Monetary Assets/(Liabilities)**|||**-**|**-**|
These financial statements were approved by the committee on 1[st] Feb 2022 and signed on its behalf by:
Jill Wilson, Chairperson
_
Nicholas Hatton, Treasurer
The notes on page 7 form part of these financial statements.
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## Notes to the Financial Statements for the period ended 31 March 2021
## 1 Basis of preparation
These accounts have been prepared on a receipts and payments (R&P) basis in line with Charity Commission guidance for a charity of this size.
## 2 Grants
**----- Start of picture text -----**
2021 2021 2021
Unrestrict Restricted Total
£ £
ed
£
Ryedale District Council 25,357 25,357
Norton Town Council 550 550
Total 25,907
**----- End of picture text -----**
## 3 Restricted Funds (Received)
Grants received with restrictions were as follows:
- Norton Town Council £550 (IT Equipment)
4 Restricted Donations (Received) From a private donor, a donation of £400 as a contribution towards to the hosting fees of the charity’s website www.woodhamsstonecollection.com .
5 Other Income Other income arises from e.g., talks, fundraising events, Facebook donations, Easyfundraising, and other donations.
## 6 Taxation
The Woodhams Stone Collection is a registered CIO, registration number 1177312. All the association’s income is applied to its charitable objectives and the association is therefore exempt under current legislation from most forms of taxation.
The charity is registered for Gift Aid and has submitted a claim to HMRC on applicable donations.
7 Trustee Remuneration No remuneration directly or indirectly out of the funds of the Charity was paid or payable for the year to any Trustee.
There was no reimbursement of travel expenses to Trustees during the year.
## 8 Restricted Funds (Assets & Liabilities)
- £550 Norton Town Council
- £400 Private Donor
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