| Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | for theperiod | for theperiod | for theperiod | ||
|---|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | ||||||
| 01 | April | 2023 | 31 | March | 2024 |
Section A Reference and administration details
Charity name 1[st] Sarisbury Green Scout Group
Other names charity is known by
Registered charity number (if any) 1177309
Charity's principal address Burridge Farm, Burridge Road, Burridge, HANTS
Postcode SO31 1BY
Names of the charity trustees who manage the charity
| 1 2 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|---|
| Paul Dowman- Tucker |
Chair | ||||
| Toby King | Group Lead Volunteer |
||||
| TobyDickinson | Until 28/6/24 | ||||
| HayleyStephens | Until 28/6/24 | ||||
| Martin Bradshaw | Secretary | Until 28/6/24 | |||
| Barbara Kendall | Treasurer | Until 28/6/24 | |||
| Kevin Burt | Until 28/6/24 | ||||
| Maria Lennan | |||||
| Heidi Podd | |||||
| Ellie Berry | Until 28/6/24 | ||||
| TonyRobbins | From 28/6/24 | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||
| Name | Dates acted if not for whole year | ||||
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
[Royal Charter]
How the charity is constituted
-
(eg. trust, association, company)
-
Group Lead Vokunteer is appointed by District commissioner. Group Lead
-
Trustee selection methods Volunteer appoints the Chair. All others are elected.
-
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The aim of the Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities.
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In our Group, we run exciting, challenging activities for young people aged 4-14 including outdoor activities, camping etc. We also help them gain useful life skills through working towards a very wide range of badges. They typically meet once per week in the Scout Hut or elsewhere locally, and then attend various other activities, often camping away from home, for between 1 and 7 nights at a time.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
These activities help them develop important life skills, including interpersonal skills, as well as developing new friendships outside the school environment. For most of them, it exposes them to activities that they would be unlikely or unable to access elsewhere, including pioneering, camping, kayaking, power-boating, sailing, tree-felling with axes, firelighting, cooking outdoors, self-supported expeditions, survival skills etc. These activities also mean the young people spend less time on screens and develop better empathetic skills and emotional intelligence.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
As usual, we ran a diverse, exciting and challenging programme of events across all the sections, plus a number of camps. We managed to continue a good range of activities and continue to build our membership so that we are now the largest we have ever been and the largest group in the district of Fareham West. We now run a thriving Squirrels section, two Beaver Colonies, two cub packs and two Scout troops, almost all of which are full. We continue to need to recruit new leaders to enable us to deliver the exciting range of activities that our young people so enjoy – this is still by far our biggest challenge.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Our Reserves Policy is to retain a minimum of £5,000 as an ‘emergency fund’ at all times. This provides enough funding to support the Group for 12 months if there were a significant drop in numbers.
Details of any funds materially None. The Accounts for the year show a small deficit and a cash balance in deficit of about £13,500.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Toby King Position (eg Secretary, Chair, Group Lead Volunteer etc) Date 27th January 2025
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1[st] Sarisbury Green Scout Group Dave’s Lodge Botley Road Burridge Southampton SO31 1BS
Consolidated Accounts for Year ending 31[st] March 2024
For
1[st] Sarisbury Green Scout Group
Charity Nos 1177309
| Contents | |
|---|---|
| Page | |
| Income | 2 |
| Expenditure | 3 |
| Balance Sheet | 4 |
| Notes | 5 |
| Income Consolidation Adj’s | 6 |
| Expenditure Consolidation Adj | 7 |
| Consolidation Adjustment Summary | 8 |
| 1st Sarisbury Green Scout Group | 1st Sarisbury Green Scout Group | ||
|---|---|---|---|
| Consolidated 2023/24 Income | |||
| £ | £ | £ | |
| Subs | |||
| Squirrels | 2,478.11 | ||
| Beavers | 6,584.88 | ||
| Cubs | 5,904.21 | ||
| Scouts | 4,566.83 | 19,534.03 | |
| Camps etc | |||
| Squirrels | 445.25 | ||
| Beavers | 497.56 | ||
| Cubs | 1,912.94 | ||
| Scouts | 4,893.82 | ||
| Group | 4,335.13 | 12,084.70 | |
| Hut Use | |||
| 2nd Locksheath Scouts | 157.50 | ||
| Burridge Guides | 360.00 | ||
| Eclipse Gymnastics | 1,547.10 | ||
| Jiggy Wrigglers | 925.00 | ||
| Gym-a-Roos | 3,525.00 | ||
| Stepping Up | 250.00 | ||
| Pop Up Play | 1,006.48 | ||
| Pilates | 106.25 | ||
| Dance & Cheer-a-clity | 881.25 | ||
| Birthdays / Other | 1,843.75 | 10,602.33 | |
| Other Income | |||
| Gift Aid | 2,919.48 | ||
| Clothing | 941.07 | ||
| Miscellaneous | 61.30 | ||
| Other | 0.00 | ||
| Interest | 0.00 | 3,921.85 | |
| Donations & Grants | |||
| Donations | 0.00 | ||
| Grants | 0.00 | ||
| Fund Raising | 2,384.12 | 2,384.12 | |
| Total Income | 48,527.03 |
1st Sarisbury Green Scout Group
Consolidated 2023/24 Expenditure
| Meeting Squirrels Beavers Cubs Scouts Camps etc Squirrels Beavers Cubs Scouts Group Group Costs Equipment Insurance Hut Rental (Burridge Village Hall) Container / Storage Census Admin Training Clothing Badges New Section Miscellaneous Hut Costs Building Fitting Out & Site Costs Electricity & Water Cleaning & Caretaking Loan Interest Telephone & Comms Hut Security Kitchen Items Lease Rental Depreciation Total Costs |
£ 612.44 1,447.46 1,393.97 1,569.43 533.11 560.00 1,929.48 4,741.06 3,477.69 1,799.20 2,530.46 0.00 0.00 10,995.58 155.00 2,152.23 2,767.44 0.00 171.00 3,321.54 1,783.34 1,847.74 575.00 225.00 542.02 0.00 500.00 3,715.28 |
£ £ 5,023.30 11,241.34 20,570.91 12,509.92 12,509.92 49,345.47 |
|---|---|---|
1st Sarisbury Green Scout Group Consolidated 2023/24 Balance Sheet
£ £ £
£
| Assets Scout Hut Hut Cost Accumalated Depreciation Cash and Bank Barclays Current A/c Barclays Savings A/c Lloyds Hut A/c Petty Cash Debtors & Prepayment Debtors Invoices paid after year end Prepayments FBC - Lease cost for 2023/24 Total Assets Commitments & Liabilities Creditors due in 1 year Creditors One off Birthdays Anon Benefactor Provision of possible liabilities Creditors (due in more than 1 Year) Loans Scouts Association Burridge Community Association Local Benefactor Total assets less liabilities Excess Income over expenditure Bought Forward Hut Build Operating Excess Income / (Expense) Hut Build Operating Carried Forward Hut Build Operating |
2,320.74 0.00 11,224.40 0.00 |
185,764.13 (18,576.40) 167,187.73 |
185,764.13 (18,576.40) 167,187.73 |
|---|---|---|---|
| 6,292.39 500.00 |
6,792.39 | ||
| 6,292.39 0.00 0.00 |
|||
| 500.00 | |||
| 180.00 1,125.00 0.00 0.00 0.00 |
1,305.00 0.00 |
1,305.00 27,900.00 |
|
| 0.00 | |||
| 2,650.00 11,000.00 14,250.00 |
27,900.00 | ||
| 122,733.86 36,404.84 |
|||
| 122,733.86 35,586.40 |
1st Sarisbury Green Scout Group Notes to the Consolidated Accounts 2023/24
1 Contingent Liabilities
There are no longer any liabilities requiring a contingency.
2 Depreciation
The only tangible fixed asset is the cost of build and fitting out of the hut. This is being depreciated on a straight line basis over 50 years, equivalent to an annual rate of 2%. The annual depreciation charge is £3,715.28.
3 Loans
Burridge Community Association - £20,000 . Repayable at £1,000 per annum for 25 years, starting June 2019. Interest to be split equally over the term of the loan, ie £200 a year.
Fareham West Scout District - £5,000 . Interest free, repayable at a rate of £50 per month for 100 months, starting in January 2020.
Anonymous Benefactor Loan - £40,000 . 2.5% interest on outstanding loan amount, payable annually. Repayable of 20 years, at £2,000 per annum, starting in July 2023.
During the last year we have starting to repay capital on the Anonymous Benefactor Loan at a rate of £750 per annum. This represents the amount left owed on the Loan (£15,000) over 20 years. The amount outstanding on this loan now stands at £14,250.
1st Sarisbury Green Scout Group 2023/24 Income & Expenditure Consolidated Adjustments
| Group | A/c (Barclays) | A/c (Barclays) | Hut A/c | Total | Cons Adj | Consolidated Accounts | |||
|---|---|---|---|---|---|---|---|---|---|
| Current | Cash | Savings | Lloyds | ||||||
| Income | |||||||||
| Subs | Squirrels | £2,478.11 | £2,478.11 | £2,478.11 | |||||
| Beavers | £6,584.88 | £6,584.88 | £6,584.88 | ||||||
| Cubs | £5,904.21 | £5,904.21 | £5,904.21 | ||||||
| Scouts | £4,566.83 | £4,566.83 | £4,566.83 | £19,534.03 | |||||
| Camps etc | Squirrels | £445.25 | £445.25 | £445.25 | |||||
| Beavers | £497.56 | £497.56 | £497.56 | ||||||
| Cubs | £1,912.94 | £1,912.94 | £1,912.94 | ||||||
| Scouts | £4,893.82 | £4,893.82 | £4,893.82 | ||||||
| Whole Grp | £4,335.13 | £4,335.13 | £4,335.13 | £12,084.70 | |||||
| Hut Rental | 1st Sarisbury Green | £5,439.00 | £5,439.00 | (£5,439.00) | £0.00 | ||||
| Move with Mel | £157.50 | £157.50 | £157.50 | ||||||
| Burridge Guides | £360.00 | £360.00 | £360.00 | ||||||
| Gym-a-Roos | £3,525.00 | £3,525.00 | £3,525.00 | ||||||
| Eclipse Gymnastics | £1,547.10 | £1,547.10 | £1,547.10 | ||||||
| Stepping Up | £925.00 | £925.00 | £925.00 | ||||||
| Little Lights | £881.25 | £881.25 | £881.25 | ||||||
| Performnce Arts | £250.00 | £250.00 | £250.00 | ||||||
| Sofie / Joyful Pilates | £1,006.48 | £1,006.48 | £1,006.48 | ||||||
| Park Gate Squirrels | £106.25 | £106.25 | £106.25 | ||||||
| Other Regular Users | £0.00 | £0.00 | £0.00 | ||||||
| Birthdays / other Uses | £1,843.75 | £1,843.75 | £1,843.75 | £10,602.33 | |||||
| Other | Gift Aid | £2,919.48 | £2,919.48 | £2,919.48 | |||||
| Clothing | £941.07 | £941.07 | £941.07 | ||||||
| Miscellaneous | £61.30 | £61.30 | £61.30 | ||||||
| Interest | £0.00 | £0.00 | £0.00 | ||||||
| Insurance | £0.00 | £0.00 | £0.00 | ||||||
| Fareham BC | £0.00 | £0.00 | £0.00 | ||||||
| Hut Account Transfer | £2,159.15 | £2,159.15 | (£2,159.15) | £0.00 | £3,921.85 | ||||
| Donations Etc | Donations | £0.00 | £0.00 | £0.00 | |||||
| Grants | £0.00 | £0.00 | £0.00 | ||||||
| Fundraising | £2,384.12 | £0.00 | £2,384.12 | £2,384.12 | £2,384.12 | ||||
| Total Income | £40,083.85 | £0.00 | £0.00 | £16,041.33 | £56,125.18 | (£7,598.15) | £48,527.03 | £48,527.03 | |
| Expenditure | |||||||||
| Meeting | Squirrels | (£612.44) | (£612.44) | (£612.44) | |||||
| Beavers | (£1,447.46) | (£1,447.46) | (£1,447.46) | ||||||
| Cubs | (£1,393.97) | (£1,393.97) | (£1,393.97) | ||||||
| Scouts | (£1,569.43) | (£1,569.43) | (£1,569.43) | (£5,023.30) | |||||
| Camps | Squirrels | (£533.11) | (£533.11) | (£533.11) | |||||
| Beavers | (£560.00) | (£560.00) | (£560.00) | ||||||
| Cubs | (£1,929.48) | (£1,929.48) | (£1,929.48) | ||||||
| Scouts | (£4,741.06) | (£4,741.06) | (£4,741.06) | ||||||
| Whole Grp | (£3,477.69) | (£3,477.69) | (£3,477.69) | (£11,241.34) | |||||
| Group Costs | Equipment | (£1,036.20) | (£1,036.20) | (£763.00) | (£1,799.20) | ||||
| Insurance | (£596.31) | (£1,934.15) | (£2,530.46) | (£2,530.46) | |||||
| Hut Rental | (£5,439.00) | (£5,439.00) | £5,439.00 | £0.00 | |||||
| Container / Storage | £0.00 | £0.00 | |||||||
| Census Admin | (£10,995.58) | (£10,995.58) | (£10,995.58) | ||||||
| Training | (£80.00) | (£80.00) | (£75.00) | (£155.00) | |||||
| Clothing | (£2,152.23) | (£2,152.23) | (£2,152.23) | ||||||
| Badges | (£2,767.44) | (£2,767.44) | (£2,767.44) | ||||||
| Miscellaneous / Other | (£136.00) | (£873.00) | (£1,009.00) | £838.00 | (£171.00) | ||||
| Electricity & Water | (£1,783.34) | (£1,783.34) | (£1,783.34) | ||||||
| Cleaning & Caretaking | (£1,847.74) | (£1,847.74) | (£1,847.74) | ||||||
| New Section | £0.00 | £0.00 | |||||||
| Hut Account Transfer | (£2,159.15) | (£2,159.15) | £2,159.15 | £0.00 | (£24,201.99) | ||||
| Hut Costs | Fitting Out | (£3,321.54) | (£3,321.54) | (£3,321.54) | |||||
| Loan Interest | (£575.00) | (£575.00) | (£575.00) | ||||||
| Telephone & Comms | (£225.00) | (£225.00) | (£225.00) | ||||||
| Hut Security | (£542.02) | (£542.02) | (£542.02) | ||||||
| Kitchen Items | £0.00 | £0.00 | |||||||
| Lease Rental | (£500.00) | (£500.00) | (£500.00) | ||||||
| Depreciation | (£3,715.28) | (£3,715.28) | (£3,715.28) | (£8,878.84) | |||||
| Total Expenses | (£41,626.55) | £0.00 | £0.00 | (£15,317.07) | (£56,943.62) | £7,598.15 | (£49,345.47) | (£49,345.47) | |
| Income Less Expenses | (£1,542.70) | £0.00 | £0.00 | £724.26 | (£818.44) | £0.00 | (£818.44) | (£818.44) | |
| Balance @ 01/04/2023 | £2,246.44 | £0.00 | £0.00 | £14,132.24 | £16,378.68 | £16,378.68 | £16,378.68 | ||
| Loans | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | |
| Expected Balance @ 31/03/2024 | £703.74 | £0.00 | £0.00 | £14,856.50 | £15,560.24 | £0.00 | £15,560.24 | £15,560.24 | |
| Differences | Loan Repayments | £0.00 | £0.00 | £0.00 | (£2,150.00) | (£2,150.00) | £0.00 | (£2,150.00) | (£2,150.00) |
| and | Depreciation Charge | £0.00 | £0.00 | £0.00 | £3,715.28 | £3,715.28 | £0.00 | £3,715.28 | £3,715.28 |
| Adjustments | 20/21 Debtors Reversal | £0.00 | £0.00 | £0.00 | £2,207.01 | £2,207.01 | £0.00 | £2,207.01 | £2,207.01 |
| 21/22 Debtors Balance | £0.00 | £0.00 | £0.00 | (£8,409.39) | (£8,409.39) | £1,617.00 | (£6,792.39) | (£6,792.39) | |
| 20/21 Creditors Reversal | £0.00 | £0.00 | £0.00 | (£300.00) | (£300.00) | £0.00 | (£300.00) | (£300.00) | |
| 21/22 Creditors Balance | £1,617.00 | £0.00 | £0.00 | £1,305.00 | £2,922.00 | (£1,617.00) | £1,305.00 | £1,305.00 | |
| Other (to be invetsigated) | £0.00 | £0.00 | £0.00 | £0.00 | (£0.00) | £0.00 | (£0.00) | (£0.00) | |
| Balance @ 31/03/2023 | £2,320.74 | £0.00 | £0.00 | £11,224.40 | £13,545.14 | £0.00 | £13,545.14 | £13,545.14 |
differnces is movement in debtors & Crs balance
1st Sarisbury Green Scout Group 2023/24 Balance Sheet Consolidated Adjustments
| Group | Hut A/c | Total | Cons Adj | Consolidated Accounts | Consolidated Accounts | |
|---|---|---|---|---|---|---|
| Current | Lloyds | |||||
| Assets | ||||||
| Fixed Assets | ||||||
| Scout Hut (less depreciation) | £0.00 | £185,764.13 | £185,764.13 | £185,764.13 | ||
| Accumalated Depn | £0.00 | (£18,576.40) | (£18,576.40) | (£18,576.40) | ||
| Net Book Value | £0.00 | £167,187.73 | £167,187.73 | £167,187.73 | £167,187.73 | |
| Bank & Cash | ||||||
| Barclays Current | £2,320.74 | £0.00 | £2,320.74 | £2,320.74 | ||
| Barclays Savings | £0.00 | £0.00 | £0.00 | £0.00 | ||
| Lloyds Hut A/c | £0.00 | £11,224.40 | £11,224.40 | £11,224.40 | ||
| Petty Cash | £0.00 | £0.00 | £0.00 | £0.00 | £13,545.14 | |
| Debtors & Prepayments | ||||||
| Debtors | £0.00 | £7,909.39 | £7,909.39 | (£1,617.00) | £6,292.39 | |
| Prepayments | £0.00 | £500.00 | £500.00 | £500.00 | £6,792.39 | |
| Total Assets | £2,320.74 | £186,821.52 | £189,142.26 | **(£1,617.00) ** | £187,525.26 | £187,525.26 |
| Commitment & Liabilities | ||||||
| Creditors Due within 1 Year | ||||||
| Creditors | (£1,617.00) | (£1,305.00) | (£2,922.00) | £1,617.00 | (£1,305.00) | |
| Provisions for poss Liabilities | £0.00 | £0.00 | £0.00 | £0.00 | (£1,305.00) | |
| Creditors Due in more than 1 year | ||||||
| Loans | £0.00 | (£27,900.00) | (£27,900.00) | (£27,900.00) | (£27,900.00) | |
| Total assets less liabilities | £703.74 | £157,616.52 | £158,320.26 | £0.00 | £158,320.26 | £158,320.26 |
| Financed by Excess Income over Expenditure | ||||||
| Operating Funds | ||||||
| Brought Forward | £2,246.44 | £34,158.40 | £36,404.84 | £0.00 | £36,404.84 | |
| Excess Income /(Expense) | (£1,542.70) | £724.26 | (£818.44) | £0.00 | (£818.44) | |
| Carried Forward | £703.74 | £34,882.66 | £35,586.40 | £0.00 | £35,586.40 | £35,586.40 |
| Hut Build | ||||||
| Brought Forward | £0.00 | £122,733.86 | £122,733.86 | £0.00 | £122,733.86 | |
| Excess Income / (Expense) | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | |
| Carried Forward | £0.00 | £122,733.86 | £122,733.86 | £0.00 | £122,733.86 | £122,733.86 |
| Total | £703.74 | £157,616.52 | £158,320.26 | £0.00 | £158,320.26 | £158,320.26 |
1st Sarisbury Green Scout Group 2023/24 Consolidated Adjustments
| Pre Consolidation Post Consolidation Journal Entries Eliminate intergroup debtors and creditors from hut invoices outstanding Elimination of rental income by 1 Sarisbury Groups - Invoices 3200, 3209 and 3275. 2 Elimination of insurance and Wifi costs transferred to the hut accounts 3 Move Training Costs from Other cost in hut accouts 4 Move cost of tent cleaning and repaits to equipment 5 6 7 8 9 11 Total Entries 10 1 |
Check Sum |
Hut A/c Tfr Hut Rental Misc / Other Fund Raising (2,159.15) (5,439.00) 0.00 0.00 Income Accounts |
Insurance Misc / Other Hut Rental Training Equipment Hut A/c Tfr 0.00 (838.00) 5,439.00 75.00 763.00 2,159.15 Expense Accounts |
Debtors Creditors (1,617.00) 1,617.00 Balance Sheet |
Total 0.00 |
|---|---|---|---|---|---|
| 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
(5,439.00) (2,159.15) (2,159.15) (5,439.00) 0.00 0.00 0.00 |
5,439.00 2,159.15 (75.00) 75.00 (763.00) 763.00 0.00 (838.00) 5,439.00 75.00 763.00 2,159.15 |
(1,617.00) 1,617.00 (1,617.00) 1,617.00 |
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
Scrutineerf5 Re st ort to the Trustees of I Sarisbu Green Scout Grou l am reportlng on the Group's Consolidated Accounts for the year ending 31 March 2024. These accounts represent the consolidation of i" Sarisbury Green Scout Group's normal Scouting artivlties, together with those of the Group's Scout Hut. known as Dave's Lodge. Res ective Res onsibilities of Trustees & Scrutineer As the Group'5 Trustees you are responslble for the preparatlon of these accounts. It is my responsibility without carrying out an audit or independent examination to scrutinise these accounts and report to you. Basis of Scrutineerfs Statement In accordance with the d1ctionS given in the Group's Constitution, I have 5crutinised the records and account5 set out within pages 2-8 of the Consolidated Accounts. Scrutineerfs Statement In my opinion these accounts are in accordance with the records presented to me and comply wlth the constitution. Mlke Boyd FCA 24June 2024