|||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---|---| |||**From**|Period start date|||**To**|Period end date||| ||||**01**|**April**|**2022**||**31**|**March**|**2023**| ## Section A Reference and administration details **Charity name** 1[st] Sarisbury Green Scout Group **Other names charity is known by** **Registered charity number (if any)** 1177309 **Charity's principal address** Burridge Farm, Burridge Road, Burridge, HANTS **Postcode SO31 1BY** ## **Names of the charity trustees who manage the charity** ||1
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**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||Paul Dowman-
Tucker|Chair||| |||TobyKing|GroupScout Leader||| |||TobyDickinson|||| |||HayleyStephens|||| |||BeverleySmith|||| |||John Wheeler|||| |||Barbara Kendall|Treasurer||| |||Kevin Burt|||| |||Maria Lennan|||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Royal Charter] How the charity is constituted - (eg. trust, association, company) - Group Scout Leader is appointed by District commissioner. Group Scout - Trustee selection methods Leader appoints the Chair. All others are elected. - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The **aim** of the Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities. March **2012** **TAR** 2 In our Group, we run exciting, challenging activities for young people aged 4-14 including outdoor activities, camping etc. We also help them gain useful life skills through working towards a very wide range of badges. They typically meet once per week in the Scout Hut or elsewhere locally, and then attend various other activities, often camping away from home, for between 1 and 7 nights at a time. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** These activities help them develop important life skills, including interpersonal skills, as well as developing new friendships outside the school environment. For most of them, it exposes them to activities that they would be unlikely or unable to access elsewhere, including pioneering, camping, kayaking, power-boating, sailing, tree-felling with axes, firelighting, cooking outdoors, self-supported expeditions, survival skills etc. These activities also mean the young people spend less time on screens and develop better empathetic skills and emotional intelligence. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** As usual, we ran a diverse, exciting and challenging programme of events across all the sections, plus a number of camps. We managed to continue a good range of activities and have rebuilt our membership following COVID so that we are now the largest we have ever been and the largest group in the district of Fareham West. We now have a thriving Squirrels section, two Bever Colonies, two cub packs and two Scout troops, all of which are full. We continue to need to recruit new leaders to enable us to deliver the exciting range of activities that our young people so enjoy – this is by far our biggest challenge. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Our Reserves Policy is to retain a minimum of £5,000 as an ‘emergency fund’ at all times. This provides enough funding to support the Group for 12 months if there were a significant drop in numbers. **Details of any funds materially** None. The Accounts for the year show a tiny surplus and a cash balance **in deficit** of about £16,000. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Toby King **Position (eg Secretary, Chair,** Group Scout Leader **etc) Date** 27th January 2024 March **2012** **TAR** 5 I" Sarisbury Green Scout Group Dal'e's Lodge Botley Road Burridge Southainpton S031 IBS Consolidated Aceounts for Year ending 31" March 2023 For I, Sarisbury Green Scoul Group Charity Nos 1177309 Contents Page Income Expenditure Balan¢e Sheet Notes Income Consolidation Adj's Expenditure Consolidation Adj Consolidation Adjustment Slli]unary 1st Sarisbury Green Seout Group Consolidated 2022123 Ineome Subs Squirrels Beavers Cub5 Scouts 2,126.36 5,683.64 6,084.34 3,898.43 17.792.77 Camp5 etc Squirrels Beavers Cub5 Scouts Group 347.57 2,?46.92 1,212.83 4,544.79 1 846.95 10,199.06 Hut Use 2nd Lock5heath Scout5 Burridge Guides Eclipse Gymnastics Jiggy wr1￿.1tr5 Gym-a-Roos Stepping Up Pop Up Pla). Pilates Dance & Cheer-a-clity Birthday5 1 OtheT 300.00 540.00 2,440.93 1,875.00 3,525.00 656.25 97).00 503.22 60.00 3 448.75 14.324.15 Other Income Gitl Aid Clothing Miscellaneous OtheT InteTe5t 2,917.09 988.0.1 250.00 0.00 0.00 4.155.12 Don#tions & Gr#nts Doiiations Granis Fund Raising 1.669.12 0.0 1,870.55 Note 5 3,539.67 N￿￿1 Total Income 50,010.77 1st Sarisbury Green Scout Group Consolidated 2021122 Expenditure Meeting Squirrtls BLaVCTS 602.28 2,668.91 1,314.)) 868.76 SLDUts 5,454.50 CAmps tte Squirrels BedNeT% 386.90 ? 035.87 1,203.57 c.ubs Scouts oup 2 624.31 11.420.36 Group Costs EquipTnent Tnsuran¢¢ 2,103.2(J 2.729.20 0.00 0.00 10.591.88 240.00 1,6iO.04 2,418.57 0.00 974.52 C'ontainer I Siorage Census Admin Training C.'lothing Lladg¢5 New Seuion Misctllaneous 20.707.41 Hut CiY3t5 Ruilding Fiiting Out & Site Costs LlectrIcit￿ & Water L'l￿tlIng & Caretaking Loan IniLYcst Telephone & CoinTllS Hut security Kitcheii Item5 Lease Renial Depreciaiion 1,566.38 3.483.30 1.904.75 700.00 225.00 228.QO 0.00 500.00 3 715.28 12.322.71 12.322.71 To¢41 C.o$t5 49 904.98 1st Sarisbury Cvreen Seout Cyroup Consolidated 2022123 Balance Sheet Assets Stoul Hut Hut Cost Accum8lated Depreciation 185,764.13 114,851.121 170,903.01 170,903.01 Note 3 Cash and Bank Barc13ys Current Alc Barcla5s Sawngs Alc Lloyd5 Hut A/ Petty Cash 2,246.44 0.00 14,132.24 0.00 16,378.68 Debtors & Prepayment Debtors Irwoice5 paid after year end 1,707.01 0.00 0.00 1,707.01 Prepayment5 F6C- Lease cost for 2023124 5(M).00 500.00 2,207.01 2,207.01 Totsi Assets 189,488.70 Conmltment5 & Llabllltles Credltors In l year Creditors One off Birthdays 3(X).00 0.00 0.00 0.00 0.00 30D.00 Provision of pts5$i￿e lia￿lItieS 0.00 0.00 300.iY) No*2 Credltors (due In more ihan l Yearl Loans Scouts Association Burridge Community A55(￿latIOn Local Benefartor Note 4 3,250.00 I1,8￿.00 15,OW.00 30,050.00 30,050.LKI 30,350.00 Totsl assets less Ilabllltles 159.138.70 Extrss Income over extEnditure Bought Forward HLrt Bulld 0[￿rating 122,733.86 36,299.05 159,032.91 Extrss Income / IExpen5el Hut Build Operating 105.79 105.79 Carried Forward Hut Build Operating 122,733.86 36,404.84 159,138.70 1st Sarisbllry CJreen Scout Group Noteg to the Consolidated Aceounts 202212023 Analy515 of FuThd Raising Solent SnoTh'ball Bags to Schools Clothing Bag Pack - Tesco Sausage Siz21e Quiz Night 672.02 24.00 222.05 690.66 261.82 1,870.55 Balance er lThcome Statement 1 870.S5 ContingeDt Liabilitie5 There are no longer any liabilities requiTing a contingency. Depreciation The only tangible fixed asset is the cost of build and fitting L¥ut of the hut. This is ￿Ing depreciated on a siraight line basis over 50 years equivalent to an annual rate of 20/0. The annual depreciation chai'ge is £3,715.28. LA*ans Bllrridge Community Association - £20,000. Repayable at £1,000 per annum for 25 years starting June 2019. Interest to be split equall}. over the term of the loan. ie £200 a year. Fareham West Scout Distriet - £5.000. Interest free, repayable at a rate of £50 per nionth for 100 months, stsrting in January 2020. Anonymous Benefactor [￿an £40,000. 2.50/0 Illterest on outstanding loan amouni, payable annually. Repavable 01.20 years, at £2.000 per annutn, startinbT in July 2023. OveT the last year in addition to the agreed scheduled payment against the loan, we p￿d off an extra £5000 against the Anonymouse Benefactor Loan, so that this now. stands at £15,000. In addition we also Teduced the capital on the loan from the BurTidge village hall by £5000. The balance of this loan now stands at £1 1.800. Analysis of Donantion$ Anonornous Zurich Andrew Smithson 500.00 1,125.00 44.12 1,669.12 Balance er Income Statement 1,669.12 l4t%srL4h￿ryI1reell %cnutlvrou 21122r23 Into]ne& ExpendilureL0iL501￿￿ted AdjustffttDts Tth ElJ1&36 E5.F¥3. ÉW34 Beèwefs £5,M36 £6.DS434 £¥,￿#43 £&JW34 £w$ £1?.￿￿ Effjql £IE4fj.92 £L212 tJ.211AJ E4W.IY ÉJWS-g5 £Wj4￿ Éw& ÉWa50 Eaw E51D £¥52S £141D93 £J*75th1 2nd￿k￿03th 44X 44x93 E￿￿9j [￿ncE&c￿Et￿-El4ty EE4X E65429 E975 E97k Ebl3. ES43.]5 £14￿￿15 El917 Él917 iknhi E255 Interobt £D £0 EI5fj3AIB IU561LE £ty £15fj3t E4J5kJ2 [￿r￿lI0￿ EQ El.569.IZ EIW70.55 E4539.67 IÉè.s￿9ll Scw lÈW￿501 IÈ%B&401 Beèwefs lEEAv￿?1 WWeG {EIL4M3fj1 G￿wCLry l£llQ3. 1É2.33&OSI 1É4m7XI É2.33&og 1É24tsMI hi i£wt571 IÉL41&&71 e1linÈo￿I£x￿r 1£1413 £D £0 £tyM l£iW¥461 lrteresT Tal*F&rffl*&Crfftrn 1É3.]lk￿l TotslE LQ.aD IE15A4LFI t93JU t￿tle￿IEN￿r￿ £ZL)Y5h2 E¢kaD EQ EQ EO J9.OX9F LV fu £1715 AdiuslM*nts 2u12iC*bt￿5 £4 EQOJ £4 ES(HX £424￿¢ £14IW4 £1427ISI £14¥7L61 £14¥7& 1st Sarisbury Green Scout Group 2022123 Baianee Sheet Consolidated Adjustments Grwp tuThent Hut Al Lloyd5 Toral Corfj Adl Con5011dated knounrs Assets Flxed Assets Scout Hut Iless dEpreciatI￿) Ac¢umal3ted Oepn Net Book Value EO.(K) £185,764.13 £185,764.13 £0.￿ 1É14.861.121 1£14,861.121 EO.(M) £170.903.01 £170.903.01 £185,764.13 1£14,861.121 £I70.90a.￿ £170.903. Bank & Cash Barclays Current Barclays 5awn85 Lloyds Hut Alc Petty Cash £2,246.44 £0. £0. EO. £0.00 £0.00 £14,132.24 £0.00 £1246.44 £0.00 £14,132.24 £0. £2.246.44 £0.00 £14,132.24 £0.Tr) £16.378.68 Debtors & Prepayments Debtors Prepaymenis £o.fy) EO.(KI £1.707.01 £5W.00 £1,707.01 £500.00 £1.707. £5rx).00 £2.207. Totsl A55ets £2,246.44 £187.242.26 £189,488.70 £0.00 £189,488.70 £189,488.70 Commltrnent & LIa￿lItIeS ditors Due within l Year Creditors Provisions for rM)5s LiatAliiies £o.fy) EO.(KI 1£300 001 £0.00 1£300.001 £0.00 1£3W.001 £0.00 1£3W.001 Creditors Due in more than l year Loans EO.LK) IUO.050.001 1£30.050.001 1£30.050.001 1£30.050.001 Totsl asset5 le55 liabilities £2,246A4 £156,892.26 £159,138.70 £0.00 £159,138.70 £159,138.70 Flnanced Excess Ir￿oMe over Ex ndlture Operatlng Funds Brought Forward Excess Income I IExrEnsel Qrrfed Forward £8,641.95 1£6,395.511 £2.246.44 £29,421.10 £4.737.30 £34.158.40 £38,063.05 1É1.764.001 £16.299.05 1£1,658.211 £1.764.00 £105.79 £36A04J4 £0.00 £36.404.84 £36.404.84 Hut Build Brought Ffm¥ar(I Exce55 Income/ (Eynsel Carried Forward £0.￿ £122.733.86 £122.733￿6 EO. £0.00 £0.00 £o.(K) £122,733.86 £122,733J6 £0.00 £122.733.86 £0.00 £0.00 £0.00 £122,733.86 £122,733.86 T¢itsl £2,246.44 £156.892.26 £159.138.70 £0.00 £159.138.70 £159.138.70 8 8 88888888 8 g g88gg8gg 8 oooooooo Scrutineer's Re 5t ort to the Trustees of 1 5arisbur Green Scout Grou l am reporting on the Group's consolidated accounts for the year ending 31" March 2023. These accounts represent the consolidation of I, Sari5bury Green Scout Group's normal scouting activities. together with those of the Group's 5COilt hut, known as Dave's Lodge. Res ective Res onsibili f Trustees & Scrutineer As the Group's Trustees you are responsible for the preparation of these accounts. It is my responsibility without carrying out an audit or independent examination to scrutinise these accounts and report to you. Basis of Scrutineerfs Statement In accordance with the directions given in the Group's Constitution, I have scrutinised the records and accounts set out within pages indexed as 2-9 of the consolidated accounts. Scrutineer's Statement In my opinion these accounts are in accordar)ce with the record5 presented to me and comply with the constitution. Mike Boyd FCA