## **Trustees' Annual Report for the period**
Period start date Period end date **01 April 2020 31 March 2021 To**
**From**
## Section A Reference and administration details
**Charity name** 1[st] Sarisbury Green Scout Group
**Other names charity is known by**
**Registered charity number (if any)** 1177309
**Charity's principal address** Burridge Farm, Burridge Road, Burridge, HANTS
**Postcode SO31 1BY**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Riki Hooker Chair
Toby King Group Scout
2
Leader
3 Donna Byrne Secretary
4 Toby Dickinson
5 Hayley Stephens
6 Beverley Smith
7 John Wheeler
8 Mark Redfern Treasurer Resigned 24/6/21
9 Kevin Burt
10 Maria Lennan
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Royal Charter
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Group Scout Leader is appointed by District commissioner. Group Scout Leader appoints the Chair. All others are elected.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
## **Summary of the objects of the charity set out in its governing document**
The **aim** of the Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities.
In our Group, we run exciting, challenging activities for young people aged 6-14, including outdoor activities, camping etc. We also help them gain useful life skills through working towards a very wide range of badges. They typically meet once per week in the Scout Hut or elsewhere locally, and then attend various other activities, often camping away from home, for between 1 and 7 nights at a time.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
These activities help them develop important life skills, including inter-personal skills, as well as developing new friendships outside the school environment. For most of them, it exposes them to activities that they would be unlikely or unable to access elsewhere, including pioneering, camping, kayaking, power-boating, sailing, tree-felling with axes, firelighting, cooking outdoors, self-supported expeditions, survival skills etc. These activities also mean the young people spend less time on screens and develop better empathetic skills and emotional intelligence.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
As usual, we ran a diverse, exciting and challenging programme of events across all the sections, plus a number of camps, including a great Summer camp near Brighton and a Group Camp in Butcher’s Coppice, attended by nearly 130 people. Unfortunately we were required to cease face to face scouting in March 2020 due to the Coronavirus pandemic. We continued with virtual meetings via Zoom until the summer and then briefly resumed face to face scouting later in the calendar year, but are now again locked down.
## **Section E Financial review**
March **2012**
**TAR**
5
**Brief statement of the charity’s policy on reserves**
Our Reserves Policy is to retain a minimum of £5,000 as an ‘emergency fund’ at all times. This provides enough funding to support the Group for 12 months if there were a significant drop in numbers.
**Details of any funds materially in deficit**
None. The Accounts for the year show a surplus of around £12,000, which will be used to fund Scouting activities for young people and/or early repayment of loans taken out to build the Scout Hut.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Toby King **Position (eg Secretary,** Group Scout Leader **Chair, etc) Date** 27th January 2022
March **2012**
**TAR**
6
1[st] Sarisbury Green Scout Group Dave’s Lodge Botley Road Burridge Southampton SO31 1BS
## **Consolidated Accounts for Year ending 31[st] March 2021**
## **For**
**1[st] Sarisbury Green Scout Group**
|Contents||
|---|---|
||Page|
|Income|2|
|Expenditure|3|
|Balance Sheet|4|
|Notes|5|
|Income Consolidation Adj’s|7|
|Expenditure Consolidation Adj|8|
|Consolidation Adjustment Summary|9|
## **1st Sarisbury Green Scout Group**
||**Consolidated 2020/21 Income**||||
|---|---|---|---|---|
||**£**|**£**|**£**||
|**Subs**|||||
|Beavers|2,970.54||||
|Cubs|2,006.25||||
|Scouts|1,835.51||6,812.30||
|**Camps etc**|||||
|Beavers|60.64||||
|Cubs|45.50||||
|Scouts|458.06||||
|Group|0.00||564.20||
|**Hut Use**|||||
|2nd Locksheath Scouts|0.00||||
|Sainsbury's|0.00||||
|Burridge Guides|45.00||||
|Eclipse Gymnastics|1,006.28||||
|Eclipse Birthdays|0.00||||
|Gym-a-Roos|375.00||||
|Forrestall Dancing|0.00||||
|Dance & Dance-a-Cality|218.75||||
|Birthdays / Other|1,143.75||2,788.78||
|**Other Income**|||||
|Gift Aid|2,932.10||||
|Clothing|143.98||||
|Miscellaneous|18.99||||
|Fareham BC|19,907.43|||Note 1|
|Interest|0.00||23,002.50||
|**Donations & Grants**|||||
|Donations|2,000.00|||Note 3|
|Grants|0.00||||
|Fund Raising|1,425.94||3,425.94|Note 2|
|**Total Income**|||**36,593.72**||
## **1st Sarisbury Green Scout Group**
## **Consolidated 2020/21 Expenditure**
|**Meeting**
Beavers
Cubs
Scouts
**Camps etc**
Beavers
Cubs
Scouts
Group
**Group Costs**
Equipment
Insurance
Hut Rental (Burridge Village Hall)
Container / Storage
Census Admin
Training
Clothing
Badges
New Section
Miscellaneous
**Hut Costs**
Building Fitting Out & Site Costs
Electricity & Water
Cleaning & Caretaking
Loan Interest
Telephone & Comms
Hut Security
Kitchen Items
Lease Rental
Depreciation
**Total Costs**|**£**
371.19
122.74
278.41
82.50
64.00
412.62
0.00
100.49
2,778.08
0.00
0.00
6,402.80
0.00
357.60
2,133.80
0.00
94.48
2,318.19
1,394.81
707.64
1,200.00
225.00
198.00
0.00
1,500.00
3,715.28|**£**
**£**
772.34
559.12
11,867.25
11,258.92
11,258.92
24,457.63|
|---|---|---|
## **1st Sarisbury Green Scout Group Consolidated 2020/21 Balance Sheet**
|**Assets**
**Scout Hut**
Hut Cost
Accumalated Depreciation
**Cash and Bank**
Barclays Current A/c
Barclays Savings A/c
Lloyds Hut A/c
Petty Cash
**Debtors & Prepayment**
**Debtors**
GC147 Cubs Camp
**Prepayments**
**Total Assets**
**Commitments & Liabilities**
**Creditors due in 1 year**
**Creditors**
Barclay Card 2103
Camp Refund
**Provision of possible liabilities**
**Creditors (due in more than 1 Year)**
**Loans**
Scouts Association
Burridge Community Association
Local Benefactor
**Total assets less liabilities**
Excess Income over expenditure
Bought Forward
Hut Build
Operating
Excess Income / (Expense)
Hut Build
Operating
Carried Forward
Hut Build
Operating|**£**
12,500.55
0.00
17,844.73
0.00|**£**
**£**
185,764.13
(7,430.56) 178,333.57|**£**
**£**
185,764.13
(7,430.56) 178,333.57|**£**
Note 5
178,333.57
30,345.28
38.72
**208,717.57**
Note 4
Note 6
**58,028.59**
**150,688.98**
138,552.89
12,136.09
**150,688.98**|
|---|---|---|---|---|
|||38.72
0.00|38.72||
||38.72
0.00
0.00||||
||0.00||||
||158.59
20.00
0.00
0.00
0.00|178.59
0.00|178.59
57,850.00||
||0.00||||
||4,450.00
18,400.00
35,000.00|57,850.00|||
||||122,733.86
15,819.03||
||||0.00
12,136.09||
||||122,733.86
27,955.12||
1
## **1st Sarisbury Green Scout Group Notes to the Consolidated Accounts 2020/2021**
## **Other Income**
FBC Covid Rebate 09-Mar-21 2,096.00 09-Feb_21 7,811.43 29-May-20 10,000.00 19,907.43
**19,907.43**
2 **Analysis of Fund Raising**
3
|Locks Heath Car Club
Other
**Balance per Income Statement**|796.27
629.67
1,425.94
**1,425.94**|
|---|---|
|**Donations**
Aviva (from 2018/19)
Robert Hall Foundation|1,000.00
1,000.00
0.00
0.00
2,000.00|
## **4 Contingent Liabilities**
The contigent liability for the potential repayment of the Aviva donation, amounting to £1000, which has been provided for the last two years has been released, and is now shown as a donation in the income statement.
## **5 Depreciation**
The only tangible fixed asset is the cost of build and fitting out of the hut. This is being depreciated on a straight line basis over 50 years, equivalent to an annual rate of 2%. The annual depreciation charge is £3,715.28.
**Burridge Community Association - £20,000** . Repayable at £1,000 per annum for 25 years, starting June 2019. Interest to be split equally over the term of the loan, ie £200 a year.
**6 Loans**
**Fareham West Scout District - £5,000** . Interest free, repayable at a rate of £50 per month for 100 months, starting in January 2020.
**Anonymous Benefactor Loan - £40,000** . 2.5% interest on outstanding loan amount, payable annually. Repayable of 20 years, at £2,000 per annum, starting in July 2023.
Over the last year in addition to the agreed payments schedules against the above loans, we paid £5000 off of the Anonymous Benefactor Loan, so that it now stands at £35,000.
## **1st Sarisbury Green Scout Group 2020/21 Income & Expenditure Consolidated Adjustments**
|||**Group**|**A/c (Barclays)**|**A/c (Barclays)**|**Hut A/c**|**Total**|**Cons Adj**|**Consolidated Accounts**||
|---|---|---|---|---|---|---|---|---|---|
|||**Current**|**Cash**|**Savings**|**Lloyds**|||||
|**Income**||||||||||
|Subs|Beavers|£2,970.54||||**£2,970.54**||**£2,970.54**||
||Cubs|£2,006.25||||**£2,006.25**||**£2,006.25**||
||Scouts|£1,835.51||||**£1,835.51**||**£1,835.51**|**£6,812.30**|
|Camps etc|Beavers|£60.64||||**£60.64**||**£60.64**||
||Cubs|£45.50||||**£45.50**||**£45.50**||
||Scouts|£458.06||||**£458.06**||**£458.06**||
||Whole Grp|£0.00||||**£0.00**||**£0.00**|**£564.20**|
|Hut Rental|1st Sarisbury Green||||£0.00|**£0.00**||**£0.00**||
||2nd Locksheath||||£0.00|**£0.00**||**£0.00**||
||Burridge Guides||||£45.00|**£45.00**||**£45.00**||
||Gym-a-Roos||||£375.00|**£375.00**||**£375.00**||
||Eclipse Gymnastics||||£1,006.28|**£1,006.28**||**£1,006.28**||
||Eclipse Birthdays||||£0.00|**£0.00**||**£0.00**||
||Forrestall Dancing||||£0.00|**£0.00**||**£0.00**||
||Sainsbury's||||£0.00|**£0.00**||**£0.00**||
||Dance & Cheer-a-cality||||£218.75|**£218.75**||**£218.75**||
||Birthdays / other Uses||||£1,143.75|**£1,143.75**||**£1,143.75**|**£2,788.78**|
|Other|Gift Aid|£2,932.10||||**£2,932.10**||**£2,932.10**||
||Clothing|£143.98||||**£143.98**||**£143.98**||
||Miscellaneous|£18.99||||**£18.99**||**£18.99**||
||Interest|||||**£0.00**||**£0.00**||
||Insurance|£2,394.37||||**£2,394.37**|(£2,394.37)|**£0.00**||
||Fareham BC|£0.00|||£19,907.43|**£19,907.43**||**£19,907.43**||
||Hut Account Transfer|£225.00||||**£225.00**|(£225.00)|**£0.00**|**£23,002.50**|
|Donations Etc|Donations||||£2,000.00|**£2,000.00**||**£2,000.00**||
||Grants||||£0.00|**£0.00**||**£0.00**||
||Fundraising|£629.67|||£796.27|**£1,425.94**||**£1,425.94**|**£3,425.94**|
|**Total Income**||**£13,720.61**|**£0.00**|**£0.00**|**£25,492.48**|**£39,213.09**|**(£2,619.37)**|**£36,593.72**|**£36,593.72**|
|**Expenditure**||||||||||
|Meeting|Beavers|(£371.19)||||**(£371.19)**||**(£371.19)**||
||Cubs|(£122.74)||||**(£122.74)**||**(£122.74)**||
||Scouts|(£278.41)||||**(£278.41)**||**(£278.41)**|**(£772.34)**|
|Camps|Beavers|(£82.50)||||**(£82.50)**||**(£82.50)**||
||Cubs|(£64.00)||||**(£64.00)**||**(£64.00)**||
||Scouts|(£412.62)||||**(£412.62)**||**(£412.62)**||
||Whole Grp|£0.00||||**£0.00**||**£0.00**|**(£559.12)**|
|Group Costs|Equipment|(£212.99)||||**(£212.99)**|£112.50|**(£100.49)**||
||Insurance|(£2,778.08)|||(£2,394.37)|**(£5,172.45)**|£2,394.37|**(£2,778.08)**||
||Hut Rental|£0.00||||**£0.00**||**£0.00**||
||Container / Storage|£0.00||||**£0.00**||**£0.00**||
||Census Admin|(£6,515.30)||||**(£6,515.30)**|£112.50|**(£6,402.80)**||
||Training|£0.00||||**£0.00**||**£0.00**||
||Clothing|(£357.60)||||**(£357.60)**||**(£357.60)**||
||Badges|(£2,133.80)||||**(£2,133.80)**||**(£2,133.80)**||
||Miscellaneous / Other|(£59.48)|||(£35.00)|**(£94.48)**||**(£94.48)**||
||Electricity & Water||||(£1,394.81)|**(£1,394.81)**||**(£1,394.81)**||
||Cleaning & Caretaking||||(£707.64)|**(£707.64)**||**(£707.64)**||
||New Section|||||**£0.00**||**£0.00**||
||Hut Account Transfer|||||**£0.00**||**£0.00**|**(£13,969.70)**|
|Hut Costs|Fitting Out||||(£2,318.19)|**(£2,318.19)**||**(£2,318.19)**||
||Loan Interest||||(£1,200.00)|**(£1,200.00)**||**(£1,200.00)**||
||Telephone & Comms||||(£225.00)|**(£225.00)**||**(£225.00)**||
||Hut Security||||(£198.00)|**(£198.00)**||**(£198.00)**||
||Kitchen Items||||£0.00|**£0.00**||**£0.00**||
||Lease Rental||||(£1,500.00)|**(£1,500.00)**||**(£1,500.00)**||
||Depreciation||||(£3,715.28)|**(£3,715.28)**||**(£3,715.28)**|**(£9,156.47)**|
|**Total Expenses**||**(£13,388.71)**|**£0.00**|**£0.00**|**(£13,688.29)**|**(£27,077.00)**|**£2,619.37**|**(£24,457.63)**|**(£24,457.63)**|
|**Income Less Expenses**||£331.90|£0.00|£0.00|£11,804.19|£12,136.09|£0.00|**£12,136.09**|**£12,136.09**|
|**Balance @ 01/04/2020**||£12,269.63|£0.00|£0.00|£9,575.26|**£21,844.89**||**£21,844.89**|**£21,844.89**|
|**Loans**||£0.00|£0.00|£0.00|£0.00|**£0.00**||**£0.00**|**£0.00**|
|**Expected Balance @ 31/03/2020**||**_£12,601.53_**|**_£0.00_**|**_£0.00_**|**_£21,379.45_**|**_£33,980.98_**||**£33,980.98**|**_£33,980.98_**|
|Differences|Loan Repayments|£0.00|£0.00|£0.00|(£6,200.00)|**(£6,200.00)**||**(£6,200.00)**|**(£6,200.00)**|
|and|Depreciation Charge|£0.00|£0.00|£0.00|£3,715.28|**£3,715.28**||**£3,715.28**|**£3,715.28**|
|Adjustments|19/20 Debtors Reversal|£0.00|£0.00|£0.00|£0.00|**£0.00**||**£0.00**|**£0.00**|
||20/21 Debtors Balance|(£38.72)|£0.00|£0.00|£0.00|**(£38.72)**||**(£38.72)**|**(£38.72)**|
||19/20 Creditors Reversal|(£240.85)|£0.00|£0.00|(£1,050.00)|**(£1,290.85)**||**(£1,290.85)**|**(£1,290.85)**|
||20/21 Creditors Balance|£178.59|£0.00|£0.00|£0.00|**£178.59**||**£178.59**|**£178.59**|
||Other (to be invetsigated)|£0.00|£0.00|£0.00|£0.00|**(£0.00)**||**(£0.00)**|**(£0.00)**|
|**Balance @ 31/03/2021**||**£12,500.55**|**£0.00**|**£0.00**|**£17,844.73**|**£30,345.28**||**£30,345.28**|**£30,345.28**|
differnces is movement in debtors & Crs balance
## **1st Sarisbury Green Scout Group 2020/21 Balance Sheet Consolidated Adjustments**
||**Group**|**Hut A/c**|**Total**|**Cons Adj**|**Consolidated Accounts**|**Consolidated Accounts**|
|---|---|---|---|---|---|---|
||**Current**|**Lloyds**|||||
|**Assets**|||||||
|**Fixed Assets**|||||||
|Scout Hut (less depreciation)|£0.00|£185,764.13|**£185,764.13**||**£185,764.13**||
|Accumalated Depn|£0.00|(£7,430.56)|**(£7,430.56)**||**(£7,430.56)**||
|Net Book Value|£0.00|£178,333.57|**£178,333.57**||**£178,333.57**|**£178,333.57**|
|**Bank & Cash**|||||||
|Barclays Current|£12,500.55|£0.00|**£12,500.55**||**£12,500.55**||
|Barclays Savings|£0.00|£0.00|**£0.00**||**£0.00**||
|Lloyds Hut A/c|£0.00|£17,844.73|**£17,844.73**||**£17,844.73**||
|Petty Cash|£0.00|£0.00|**£0.00**||**£0.00**|**£30,345.28**|
|**Debtors & Prepayments**|||||||
|Debtors|£38.72|£0.00|**£38.72**||**£38.72**||
|Prepayments|£0.00|£0.00|**£0.00**||**£0.00**|**£38.72**|
|**Total Assets**|£12,539.27|£196,178.30|**£208,717.57**|**£0.00**|**£208,717.57**|**£208,717.57**|
|**Commitment & Liabilities**|||||||
|**Creditors Due within 1 Year**|||||||
|Creditors|(£178.59)|£0.00|**(£178.59)**||**(£178.59)**||
|Provisions for poss Liabilities|£0.00|£0.00|**£0.00**||**£0.00**|**(£178.59)**|
|**Creditors Due in more than 1 year**|||||||
|Loans|£0.00|(£57,850.00)|**(£57,850.00)**||**(£57,850.00)**|**(£57,850.00)**|
|**Total assets less liabilities**|**£12,360.68**|**£138,328.30**|**£150,688.98**|**£0.00**|**£150,688.98**|**£150,688.98**|
|**Financed by Excess Income over Expenditure**|||||||
|**Operating Funds**|||||||
|**Brought Forward**|£12,028.78|£3,790.25|**£15,819.03**|£0.00|**£15,819.03**||
|Excess Income / (Expense)|£331.90|£11,804.19|**£12,136.09**|£0.00|**£12,136.09**||
|**Carried Forward**|£12,360.68|£15,594.44|**£27,955.12**|**£0.00**|**£27,955.12**|**£27,955.12**|
|**Hut Build**|||||||
|**Brought Forward**|£0.00|£122,733.86|**£122,733.86**|£0.00|**£122,733.86**||
|Excess Income / (Expense)|£0.00|£0.00|**£0.00**|£0.00|**£0.00**||
|**Carried Forward**|£0.00|£122,733.86|**£122,733.86**|**£0.00**|**£122,733.86**|**£122,733.86**|
|**Total**|**£12,360.68**|**£138,328.30**|**£150,688.98**|**£0.00**|**£150,688.98**|**£150,688.98**|
## **1st Sarisbury Green Scout Group 2020/21 Consolidated Adjustments**
|**Pre Consolidation**
**Post Consolidation**
**Journal Entries**
1
Elimination of Hut Insurance cost transferred from Group to Hut
Accounts
2
Elimination of Wifi charges transferred from Main to hut account.
The initial cost in included in monthly charges in Equipment
3
4
5
6
**Total Entries**|Check
Sum|Hut Transfer
Fund Raising Insurance
Donations
**£225.00**
**0.00**
**0.00**
**(2,394.37)**
**0.00**
Income Accounts|Hut Transfer
Equipment
Insurance
Census /Admin
Hut Rental
**0.00**
**112.50**
**2,394.37**
**112.50**
**0.00**
Expense Accounts|Debtors
Creditors
**0.00**
**0.00**
Balance Sheet|Total
**0.00**|
|---|---|---|---|---|---|
||0.00
0.00
0.00
0.00
0.00
0.00
**0.00**|(2,394.37)
(225.00)
**(225.00)**
**0.00**
**(2,394.37)**
**0.00**|2,394.37
112.50
112.50
**0.00**
**112.50**
**2,394.37**
**112.50**
**0.00**|**0.00**
**0.00**|0.00
0.00
0.00
0.00
0.00
0.00|
Scrutineels Re
ort to the Trustees of I Sarisbur
Green Scout Grou
1am reporting on the Group'5 consolidated accounts for the year ending 31" March 2021. These
actounts represent the consolidation of I, Sari5bury Green Scout Group's normal scouting artivitie5.
together wlth those of the Group's 5COUt hut, known a5 Dave's Lodge.
Res
ectlve Res
nsibilities of Trustees & Scrutineer
As the Group's Trustees you are responsible for the preparation of these accounts. It is my
responsibility without carryin8 Out an audit or independent examination to scrutlnise these accounts
and reportto you.
Ba515 of Scrutlneerfs Statement
In accordance with the direction5 given in the Group's Constitutlon, I have scrutlnised the records
and accounts Set out within pages 2-9 of the con501idated account5.
Scrutlneerfs Statem
In my oplnlon these accounts are In accordance wlth the records presented to me and comply with
the constltutlon,
Mlke Boyd FCA
2022