## **HAMDON YOUTH & FAMILY CENTRE TRUST** Registered Charity No. 1177307 # **Trustees’ Annual Report for the period:1 April 2020 to 31 March 2021** ## **Background** The charity is a Charitable Incorporated Organisation (“CIO”) and manages the Hamdon Youth & Family Centre in West Street on behalf of the Parish Council who are the freeholders. The building is a former Methodist Church and was purchased in 2018 by the Council under the Community Right to Bid legislation. Trustees are to be drawn mainly from Centre service users as a way of empowering villagers to have control over their own leisure facility. The Centre can only host children-based activities under restrictions imposed by the sale by the Methodist church and charity law. ## **Activities 2020-2021** Like most businesses in the UK, the Centre has been closed for most of the reporting year due to the COVID-19 pandemic. The National Lockdown started on March 24[th] 2020 so the Centre started its financial year on 1 April 2020 as a closed business. A four week booking by the Blackrock Irish Dancers in November 2020 was allowed under the COVID-secure Tier restrictions, as group members danced on their own and could therefore be socially distanced. The other groups – Brownies, Hamdon Youth Group and Hamdon Brass were required to cease operating due to social distancing rules. The financial implications on hire income levels is demonstrated in the Finance Section. ## **Financial Review** **Hire income** Annual hire income was virtually non-existent due to the closure, with only £144 as compared with £2,225 for the previous year. **Grant Income** However there was light at the end of the tunnel as the Centre received financial support from the Government through its COVID grants. £10,000 in April, £1,334 in November, £6,001 at in January and £2,096 in February totalling some £19,431 and this has 1 been most welcome. In addition a final grant payment of £3,914.86 from the Co-Op was received. This has to be used towards the kitchen and Centre equipment generally. The Centre also received its annual Operating Grant of £2,000 from the Parish Council together with the previous year’s grant of £2,000 which was actually paid in this financial year. ## **Expenditure** Expenditure incurred during the year was mainly from utilities totalling £3,544. The main bulk of this cost was unfortunately due to a fault in the way the meter was calculating the amount of electric used; this is now being sorted out with the utility company. The remaining expenditure came from cleaning costs of £158 and audit fees of £50. The total expenditure for the year was £3,752. This leaves a net receipt of £23,939 and with the cash funds at the end the previous financial year of £4,514 the cash in bank at the end of the financial year is £28,453. ## **Structure, Governance and Management** The Trust is a Charitable Incorporated Organisation and its Objects, Powers etc are contained in a Constitution signed on 26 February 2018. The Constitution specifies that any organisation in Stoke sub Hamdon which is involved in youth leisure activities is entitled to use the Centre and to nominate one of its members as a Trustee, and the original document sets out a list of 12 current eligible Stoke organisations. This list can be amended by Trustees as circumstances require. The Constitution allows for a maximum number of Trustees as follows:- - 12 Appointed Trustees from service users - 3 Nominated Trustees from the Parish Council - 1 Ex-officio Trustee from the South Petherton & Crewkerne Circuit of the Methodist Church Three Elected Trustees will stand as Chair, Secretary & Treasurer and may be selected from any of the Appointed or Nominated Trustees. The minimum quorum is three Trustees. ## **Reference and Administrative details** **Charity Name:** Hamdon Youth & Family Centre Trust **Registered Charity No:** 1177307 **Correspondence Address:** c/o Tamarisk High Street Stoke sub Hamdon Somerset TA14 6PP 2 ## **Trustees who managed the charity during the year:-** Appointed: - Representing Philip Wagstaff 11.7.2019 – 16.7.20 Methodist Church Chair Barbara Brooks 16.2.2018 Parish Council Treasurer Sarah Moore 16.2.2018 Parish Council Secretary Jackie Poole 28.2.2019 Brownies John Bailey 28.2.2019 Hamdon Youth Group Hugh Donovan 16.2.2018 Parish Council ## **Declarations** **The trustees declare that they have approved the Trustees’ report above.** **Signed on behalf of the charity’s Trustees** **Signature(s)** **Full name(s): Barbara Brooks (Chair)** **Date:** 21 May 2021 3 ## **HAMDON YOUTH & FAMILY CENTRE TRUST** (Registered Charity No. 1177307) (Company number . CE 013364) ## **RECEIPTS AND PAYMENT ACCOUNT** ## **FOR THE YEAR ENDED 31 MARCH 2021** Mrs Trudy A Cronin 6 East Stoke Stoke sub Hamdon Somerset TA14 6RQ 1 ## **Hamdon Youth & Family Centre Trust** (Registered Charity No. 1177307) ## **RECEIPTS AND PAYMENT ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021** |RECEIPTS
Donations from private individuals
Fundraising :-
Brownies Event
Grants :-
Parish Council (2019/20 & 2020/21)
Co-Op Community Fund
SSDC - Hospitality/Leisure
SSDC - COVID Local Restriction
SW Housing
Lettings :-
Donation through bank
Bank Interest (Savings Acct)
**TOTAL RECEIPTS**
PAYMENTS
Utilities
Repairs & Renewals
Cleaning
Sundry
**TOTAL PAYMENTS**
NET RECEIPTS
CASH FUNDS AS AT 1 APRIL 2020
CASH FUNDS AS AT 31 MARCH 2021
Open Day
Promotional Expenses|**2021**
**2020**
**£**
**£**
0
110
0
74
0
100
4000
3915
10000
9431
200
144
2225
100
1
**27,691**
**£**
**2,609**
**£**
**2021**
**2020**
**£**
**£**
3544
1055
0
259
158
47
192
50
**3,752**
**£**
**1,553**
**£**
23939
1056
4514
3458
**28,453**
**£**
**4,514**
**£**| |---|---| ||| 2 ## **Hamdon Youth & Family Centre Trust** (Registered Charity No. 1177307) ## **STATEMENT OF ASSETS & LIABILITIES AS AT 31 MARCH 2021** |CASH FUNDS
Bank Current Account
Bank Savings Account
Petty Cash in Hand
ASSETS|**2021**
**2020**
**£**
**£**
**Total**
**Total**
5562
4514
22891
0
0
28,453
£
4,514
£| |---|---| None noted. 3 # **Hamdon Youth & Family Centre Trust** (Registered Charity No. 1177307) As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Certificate of Approval** I approve these accounts and confirm that they include a complete record of all relevant income and associated expenses and that I have made available all records and informationn for their compilation. Signed on behalf of : Hamdon Youth & Family Centre Trust Date 4 # **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the**
**trustees/directors/**
**members of**
**On accounts for the year**
**ended**||Charity Name
HAMDON YOUTH & FAMILY CENTRE TRUST|Charity Name
HAMDON YOUTH & FAMILY CENTRE TRUST|Charity Name
HAMDON YOUTH & FAMILY CENTRE TRUST|Charity Name
HAMDON YOUTH & FAMILY CENTRE TRUST|| |---|---|---|---|---|---|---| |||||||| |||31stMarch 2021||||| |||||||CE 013364| |||**Charity no.:**|1177307|Company no.:||CE 013364| ||| |---|---| |**Set out on pages**
**Responsibilities and**
**basis of report**|Two| ||I report to the charity trustees on my examination of the accounts of the
Company for the year ended 31/03/2021.
As the charity’s trustees of the Company (who are also the directors of the
company for the purposes of company law), you are responsible for the
preparation of the accounts in accordance with the requirements of the
Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required
to be audited for this year under Part 16 of the 2006 Act and are eligible for
independent examination, I report in respect of my examination of your
charity’s accounts as carried out under section 145 of the Charities Act 2011
(“the 2011 Act”). In carrying out my examination, I have followed the
Directions given by the Charity Commission (under section 145(5)(b) of the
2011 Act.| |**Independent**
**examiner's statement**|I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below *) which gives me| |---|---| ||cause to believe that:| ||• accounting records were not kept in accordance with section 386 of the| ||Companies Act 2006; or| ||• the accounts do not accord with such records; or| ||• the accounts do not comply with relevant accounting requirements under| ||section 396 of the Companies Act 2006 other than any requirement that the| ||accounts give a ‘true and fair’ view which is not a matter considered as part| ||of an independent examination; or| ||•the accounts have not been prepared in accordance with the Charities| ||SORP (FRS102).| ||I have no concerns and have come across no other matters in connection| ||with the examination to which attention should be drawn in this report in| ||order to enable a proper understanding of the accounts to be reached.| * _Please delete the words in the brackets if they do not apply._ **Signed:** _Trudy A Cronin_ **Date:** 20[th] April 2021 > 1 **October 2018** **IER** ## **Name:** Trudy A Cronin ## **Relevant professional qualification(s) or body (if any):** ## **Address:** 6 East Stoke Stoke sub Hamdon Somerset, TA14 6RQ ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**