Leeds Vocal Movement
Charity Number: 1177305
Trustees' Annual Report and Financial Statements for the Period 1 Aug 2021 to 31 Jul 2022
Aug 2022
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LVM Report & Accounts 2021-22
Leeds Vocal Movement
Trustees' Annual Report for the Period Ended 31 Jul 2022
Reference & Administration Details
Charity name: Leeds Vocal Movement
Charity number: 1177305 23 Abbott Road, Leeds Charity's operating address: LS12 2JQ Postcode:
Names of the Charity Trustees who Manage the Charity (Add extra rows as required)
| Trustee Name | Office(if any) | Appointed | Retired | |
|---|---|---|---|---|
| 1: | Rosena Stevens | Chair | 26 Feb 2018 | |
| 2: | Sally Stephens | Treasurer | 26 Feb 2018 | |
| 3: | Florence Mather | 07 Oct 2019 | ||
| 4: | Joanna O’Hea | 07 Oct 2019 | ||
| 5: | Thomas George | 22 Nov 2019 | ||
| 6: | Francesca Russo | 04 Nov 2020 | ||
| 7: | Emma Hird | 04 Nov 2020 |
Names & Addresses of Advisors
| Name | Address & Postcode | |
|---|---|---|
| Bank: | Santander | 10 Park Row, Leeds LS1 5HD |
Names of Senior Staff with Delegated Responsibilities
Name Role 1: Caitlin Mayall Musical Director
Structure, Governance & Management
Description of the Charity's Trusts
Type of Governing Document: Constitution
How the Charity is Constituted: Charitable Incorporated Organisation (Foundation)
Trustee Selection Methods: Appointment
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Leeds Vocal Movement
Trustees' Annual Report for the Period Ended 31 Jul 2022
How New Trustees are Standard handover & training from predecessor Inducted and Trained:
Objectives & Activities
Summary of the Objects of the Charity as set out in its Governing Document
To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
Summary of the Main Activities Undertaken for the Public Benefit in Relation to the Charity's Objects
Regularly rehearsed membership choir, holding regular public concerts
Public Workshops
Achievements & Performance
Statutory Declaration
The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
Summary of the Main Achievements of the Charity for the Year
Leeds Vocal Movement restarted in-person rehearsal from September 2021, following just over a year of closure due to the impact of the COVID-19 coronavirus pandemic. In our first term of the year we limited rehearsals to only 30 attendees, making use of a larger space with room to social distance and with a requirement for members to wear masks when moving around the venue. At the close of this term we planned to hold an in-person performance, but due to a surge of COVID-19 cases this was changed to a series of live recordings of the choir which we distributed on social media. These gathered 518 views on YouTube and further views on Facebook.
In terms two and three we focussed on a greater breadth of repertoire, and invited new members to join the choir for the first time since 2019, increasing our active membership to around 45 individuals. We moved to a larger venue at Leeds City College, and prepared for our summer concert.
Our summer concert was hosted in June 2022 in partnership with Cornerstone Baptist Church. While our ticket sales were significantly below our projection, we were proud to return to offering our members the opportunity to perform in person.
Alongside our regular programme of activity, we also hosted two virtual workshops during the year, with the support of the D’oyly Carte Foundation. We advertised an open call for musical professionals to develop and deliver workshops for our members and were pleased to receive a number of excellent applications. We took forward two proposals during the financial year - one workshop focussing on music theory for singers which was delivered in September 2021, and one workshop focussed on the jazz genre which was delivered in June 2022. We hope to programme our final workshop of the series within the next six months and we thank D’oyly Carte Foundation for their generous support.
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Leeds Vocal Movement Trustees' Annual Report for the Period Ended 31 Jul 2022
Financial Review
Overview
Leeds Vocal Movement remains in a positive financial position, despite the impact of the COVID-19 coronavirus pandemic which did see a significant outlay from our accounts to ensure the organisation continued and that our paid professional colleagues were well supported through that period. Our budget this year accounted for a more significant growth in membership income than we have achieved, as well as more significant donor and concert income, and so we will be working to develop these areas in the coming year. These areas of underperformance were balanced by reduced venue costs during the year and slightly lower professional fees due to a reduction in number of overall rehearsals, leaving us in a positive position with cash funds still above our reserve level.
Brief Statement of the Charity's Policy on Reserves
Leeds Vocal Movement will hold sufficient reserves to enable the long-term sustainability of the charity. The reserves held will cover one term of standard operating costs, to enable the choir to continue in the event of a loss of external funding or other major financial event impacting on the ability of members to contribute their membership fees.
This policy will be reviewed annually in line with the budgeting and planning process to ensure that the reserves policy does not restrict the ability of Leeds Vocal Movement to grow or to enhance operations.
On the basis of current operating costs, Leeds Vocal Movement will maintain a reserve of £2,500 to be used for the purposes outlined above.
Details of Any Funds Materially in Deficit
There is no material deficit.
Statutory Notes to the Accounts
Particulars of Any Outstanding Guarantee Given by the CIO
There is no outstanding guarantee given by the CIO.
Particulars of Any Outstanding Debt
There is no outstanding debt.
Other Optional Information
Not applicable.
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Leeds Vocal Movement
Trustees' Annual Report for the Period Ended 31 Jul 2022
Declaration
The Trustees declare that they have approved the Trustees' Report above.
Signed on behalf of the Charity's Trustees
Signature(s):
Full Name(s): Position(s): Date:
Independent Examiner’s Report on the Accounts
Due to the small size of Leeds Vocal Movement, an independent examiner’s report is not required.
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CC16a Section A Receipts and payments
Unrestricte Restricted Endowment
Total funds Last year
d funds funds funds
to the to the to the to the to the
nearest £ nearest £ nearest £ nearest £ nearest £
A1 Receipts
Membership income £3,602.15 £0.00 £0.00 £3,602.15 £434.71
Concert income £412.49 £0.00 £0.00 £412.49 £0.00
Donations £47.01 £0.00 £0.00 £47.01 £18.58
Interest £0.00 £0.00 £0.00 £0.00 £0.00
Social £0.00 £0.00 £0.00 £0.00 £0.00
Grant £0.00 £0.00 £0.00 £0.00 £1,875.00
Sub total
£4,061.65 £0.00 £0.00 £4,061.65 £2,328.29
(Gross income for AR)
A2 Asset and
investment sales
Folders £100.00 £0.00 £0.00 £100.00 £0.00
Sub total £100.00 £0.00 £0.00 £100.00 £0.00
Total receipts £4,161.65 £0.00 £0.00 £4,161.65 £2,328.29
A3 Payments
Wages £3,945.00 £0.00 £0.00 £3,945.00 £1,737.50
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Leeds Vocal Movement
Trustees' Annual Report for the Period Ended 31 Jul 2022
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Venue costs £543.69 £0.00 £0.00 £543.69 £143.88
Insurance
£141.00 £0.00 £0.00 £141.00 £206.88
Expenses £109.14 £0.00 £0.00 £109.14 £0.00
Refunds £15.00 £0.00 £0.00 £15.00 £0.00
Web & Marketing £370.95 £0.00 £0.00 £370.95 £191.39
Social £4.00 £0.00 £0.00 £4.00 £0.00
Workshops £0.00 £550.00 £0.00 £550.00 £550.00
Sub total £5,128.78 £550.00 £0.00 £5,678.78 £2,829.65
A4 Asset and
investment purchases
Folders
£10.00 £0.00 £0.00 £10.00 £0.00
Music
£189.11 £0.00 £0.00 £189.11 £178.32
Sub total
£199.11 £0.00 £0.00 £199.11 £178.32
Total payments £5,327.89 £550.00 £0.00 £5,877.89 £3,007.97
Net of receipts/
(payments) -£1,166.24 -£550.00 £0.00 -£1,716.24 -£679.68
A5 Transfers between
funds £0.00 £0.00 £0.00 £0.00 £0.00
A6 Cash funds last year
end £4,013.94 £1,325.00 £0.00 £5,338.94 £0.00
Cash funds this year
end £2,847.70 £775.00 £0.00 £3,622.70 -£679.68
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Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Total funds £2,847.70 £775.00 -
Total cash funds £2,847.70 £775.00 -
(agree balances with receipts and
payments account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
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Leeds Vocal Movement
Trustees' Annual Report for the Period Ended 31 Jul 2022
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Fund to which Current value
Details asset belongs Cost (optional) (optional)
Choir folders Unrestricted - £500
B4 Assets retained for the
charity’s own use Card machine Unrestricted - -
Music Unrestricted - -
Fund to which Amount due When due
Details liability relates (optional) (optional)
-
B5 Liabilities
Signed by one or two trustees on Date of
behalf of all the trustees Signature Print Name approval
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