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2022-01-31-accounts

ACEACTIVE MINISTRY

Registered Charity Number: 1177294 Company Number: CE013354

TRUSTEES’ ANNUAL REPORT

AND

RECEIPTS AND PAYMENTS ACCOUNTS

FOR THE YEAR ENDED 31 JANUARY 2022

HPH, Chartered Accountants 54 Bootham YORK YO30 7XZ

ACEACTIVE MINISTRY

Contents Page
Trustees' Annual Report 1 to 4
Independent Examiner's Report 5
Receipts and Payments Account 6
Statement of Assets and Liabilities 7
Notes to the Accounts 8

ACEACTIVE MINISTRY

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2022

The trustees have pleasure in presenting their Annual Report together with the Receipts and Payments Account, and the Statement of Assets and Liabilities of the charity for the year ended 31 January 2022. The accounts have been prepared on the receipts and payments basis and comply with the charity's governing document and the Charities Act 2011.

REFERENCE AND ADMINISTRATION INFORMATION

Charity name: Aceactive Ministry Registered charity number: 1177294 Company number: CE013354 Charity’s principal address: The Parish Centre 11-12 Minster Yard York YO1 7HH Charity’s contact and Warren Furman address: 11-12 Minster Yard York YO1 7HH

Names of the charity trustees who managed the charity during the year and up the date of this report:

Allan Ashworth (Chair) Anthony Scott Kevin Fieldhouse Bruce Hare Jennifer Russ Jonathan Barwick (Treasurer)

The names and addresses of the charity’s advisers:

Independent Examiner: Sarah Wearing FCA, DChA HPH, Chartered Accountants 54 Bootham York YO30 7XZ Bankers: HSBC Bank plc. 12 Market Place Pocklington York YO42 2AR

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ACEACTIVE MINISTRY

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2022 - CONTINUED

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity is constituted as a Charitable Incorporated Organisation (Foundation model) (CIO) and was registered with the Charity Commission on 23 February 2018.

The constitution allows for a maximum of twelve trustees. At the financial year end there were six trustees in post. Trustee posts are filled either at the AGM or occasionally, as required when the needs occur. The Trustees will invite new members to fill skills and knowledge gaps in accordance with the Constitution.

The administration of the charity is carried out by Dee Furman with assistance from volunteers and the trustees as required.

We are fortunate to have trustees with management, education, administration and safeguarding expertise, but we continue to take outside legal, accounting and human resource advice when needed.

OBJECTIVES AND ACTIVITIES

Aceactive Ministry is a Christian educational charity whose aims are: -

The trustees believe they have complied with the duty in Section 17 of the 2011 Charities Act to have due regard to guidance published by the Charity Commission in respect of public benefit.

Volunteers play a significant role in delivering the objectives and activities of the charity. These have assisted on missions as described below. In addition, members volunteer to organise and assist at many of the activities listed below.

ACHIEVEMENTS AND PERFORMANCE

Activities

The Covid lockdown has continued to restrict the Charity’s’ activities in so many different ways, but it has also provided other opportunities elsewhere. During the past year both Warren and Dee have been heavily involved in the course of study at St Miletus College in preparation for all that lies ahead for them. This course has been demanding in time and intellect but has also allowed for some important networks and contacts to be formed. There has also been opportunity for radio and television work and a number of other activities on Zoom. Some of the highlights have included a mission in Cape Town with the Rev Roger Simpson, a mission in Guildford with the Archbishop of Canterbury and an interview with Canon J John in his series of Facing the Canon that can be seen on YouTube.

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ACEACTIVE MINISTRY

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2022 - CONTINUED

Prayer and Prayer Warriors

It is sometimes easy to think that we can move forwards in our strength. Sometimes, even after we have prayed and sought the blessing of God, we might even think that it is all really our own doing. This Ministry has been mightily blessed by God since its inception. There have been ups and downs, but our Lord never promised that life would be easy, only promising us that He would walk with us. I believe that the solid prayer support from a wide range of individuals is a reason for so much encouragement. The comments on prayer gladiators are always warm our hearts. The weekly devotions, during lockdown and written by Trustees were a great help and encouragement to all of us. “If my people will humble themselves pray and seek my face” is as relevant today for us all as it was when it was written all of those years ago (2 Chronicles 7v14). We also continue to be thankful for the support and guidance to us all, but particularly to Warren and Dee, by the Rev Roger Simpson.

Finance

When we look back over our journey with ACE our finances are truly amazing and beyond our wildest dreams and expectations. We did apply for a number of grants (unsuccessfully), and we were at the beginning thinking charging for missions. Neither of these actions has proved necessary. We have been mightily blessed by an anonymous supporter of this charity and through ongoing donations that have often been made after the completion of missions. We have a great deal to be thankful for in the way that God has met our every need.

Focus

I am grateful to all the trustees in ensuring that the focus of the ministry remains clear and stays on track into the future of bringing the words and life of Jesus Christ to life for our nation. We continue to give glory, praise and honour to our God. We were much in prayer about the outcome of the BAP (Bishop’s Advisory Panel) which took place in early July 2022 and confirmed that both Warren and Dionne would move forward into training for ordination.

FINANCIAL REVIEW

We are grateful for the regular support of a small but committed group of donors who, together with adhoc donations from mission partners, have more than met the financial needs of the charity. Regular donations during the year ranged from £10 per month to £4,400 per month.

Total receipts for the year amounted £67,054 and total payments amounted to £47,353 which resulted in an excess of receipts over payments (surplus) of £19,701. The top four categories of payments were:

  1. Payroll costs £30,718 2. Travel and subsistence £5,110 3. Motor vehicle and running expenses £3,261 4. Consumable equipment and website costs £1,906

All money raised for the charity is used to provide the activities and for administrative costs. We do not invest money but keep our reserves in a bank savings account, moving money between the current account and the savings account to maximise return on our funds, while ensuring the smooth running of the charity.

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ACEACTIVE MINISTRY

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 JANUARY 2022 - CONTINUED

POLICY ON RESERVES

The charity’s main item of regular committed expenditure is the salary of its sole employee. Average monthly expenditure, including exceptional items, over the period of this report was £3,946.

Maintaining reserves to cover three months of normal expenditure is deemed appropriate and during the period, we have exceeded this level throughout the year.

COVID-19 changed the way the ministry operated with a move to online events during lockdowns and face to face events only when possible. The easing of COVID restrictions has seen a move back to in person events. Our regular funders have continued to give generously throughout the period. We have however seen a fall in donations normally received at events, but this has been broadly matched by a reduction in our operating costs.

PLANS FOR THE FUTURE

The ministry has an exciting future, and we can see new developments emerging. The growing relationship with Holy Trinity Brompton has led to Warren and Dee studying on the Peter stream at St. Miletus college while also being engaged in the life of the church on Sundays. We are grateful for the training and support being so generously provided by Holy Trinity Brompton.

Face-to-face events are again becoming more common, and we look forward to these opportunities continuing to grow.

Approved on behalf of the board by:

Allan Ashworth Trustee - Chair of Ace Active Ministry 24 October 2022

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ACEACTIVE MINISTRY

I report to the trustees on my examination of the accounts of Aceactive Ministry (“the charity”) for the year ended 31 January 2022.

This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sarah Wearing FCA, DChA HPH, Chartered Accountants 54 Bootham York YO30 7XZ

24 October 2022

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ACEACTIVE MINISTRY

Registered Charity Number: 1177294 Company Number: CE013354

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2022

Receipts
Donations - gift aided
Donations - non gift aided
Gifts and other receipts
Bank interest received
Payments
Payroll costs
Training
Donations
Office rental
Equipment and materials
Motor vehicle running expenses
Travel and subsistence expenses
Conference fees
Insurance
Consumable equipment and website costs
Vehicle and equipment asset purchases
Stationery, postage and photocopying
Sundry expenses
Legal fees
Total payments
Cash funds brought forward
Excess of receipts over payments for
the year
Cash funds carried forward at 31
January 2022
Independent examination and
accountancy fees
Total receipts		 Total
Unrestricted Restricted
Year Ended
Funds
Funds
31/01/2022
£
£
£
3,570
-
3,570
59,207
-
59,207
4,268
-
4,268
9
-
9
67,054
-
67,054
30,718
-
30,718
300
-
300
-
-
-
600
-
600
904
-
904
3,261
-
3,261
5,110
-
5,110
300
-
300
972
-
972
1,906
-
1,906
-
-
-
784
-
784
1,229
-
1,229
100
-
100
1,169

-
1,169
47,353
-
47,353
19,701
-
19,701
80,223
800
81,023
99,924
£
800
£
100,724
£		 Year Ended
31/01/2021
£
3,310
63,523
1,950
41
68,824
30,900
348
500
-
2,096
2,786
103
-
767
2,377
3,650
339
464
-
288
44,618
24,206
56,817
81,023
£

The notes on page 8 form part of these accounts.

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ACEACTIVE MINISTRY

STATEMENT OF ASSETS AND LIABILITIES AT 31 JANUARY 2022

31 January
2022
£
Cash funds
Bank current account
7,081
Bank savings account
93,543
Cash on hand
100
100,724
£
Other monetary assets
Insurances Prepayment
600
£
Assets retained for the charity's own use (at estimated value)
Motor Vehicles
9,725
It's A Knockout Package
6,400
Laptop Computer
-
Laptop
799
Trailer
1,600
Rodeo Bull
-
Apple Laptop
766
19,290
£
Liabilities
599
HMRC - PAYE
470
Pensions
400
1,469
£
Independent examination and accountancy
fees		 31 January
2021
£
8,389
72,534
100
81,023
£
700
£
12,156
8,000
93
1,199
2,000
1,650
-
25,098
£
1,140
471
200
1,811
£

Any restricted funds held at the year end are held in cash funds.

Approved by the board on 24 October 2022 and signed on its behalf by:

Jonathan Barwick

Trustee & Honorary Treasurer

The notes on page 8 form part of these accounts.

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ACEACTIVE MINISTRY

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2022

1. ACCOUNTING POLICY

Basis of Preparation

The accounts are prepared on the receipts and payment basis.

2. FUNDS

The charity held £800 of restricted funds at the year end from Herbon Trust for publication costs. This is to be spent in the forthcoming year.

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