TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2024 A. REFERENCE AND ADMINISTRATION DEfAILS Charity name THE DOC MARTIN FUND Registered charity name 1177280 Principal address 4 Rose Hill, Port Isaac, Cornwall, PL29 3RL Trustees Janet Townsend MBE JP Jonathan Cleave B.ED Diana Marion Larkin Dat• of appolntment 1 September 2014 1 September 2014 16 March 2017 Community representatlv08 David Raynor Damian Bolton Richard Hambly Cheryl Webster Andrew Newland David Lindsay Clare Jon Bank Barclays 8ank UK PLC Liskeard Branch Independent examiner Mary Hopkins FCA Higher Moon, Tintagel Te￿aCe, Port Isaac, Comv￿lI, PL29 3SE B. STRUCTURE, GOVERNANCE AND MANAGEMENT The governing document of The Doc Martin Fund is the Trust Deed dated 14 February 2018. Flegistration, at the Charity Commission. swiftly followed on 22 February 2018. Th8 trustees have exercised their powers, given to them in the Trust D88d, of creating an advisory committee. as the trustees think fit. and are referred to as 'Communty Representatives,. The trustees exercise their powers jointly at properly convened meetings. The trustees hold two meeting each year. One involves their physical presence, the other may take another form sufficient for the truslees both to see and hear each other. Minutes are kept of the proceedings at their meetings in which decisions are recorded and where appropriate, the ￿aSOnS for those decisions. and approved by all trustees. TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2024 A. REFERENCE ANDADMINISTrATION DEfAILS Charity name THE DOC MARTIN FUND Registered charity name 1177280 Principal address 4 Rose Hill, Port Isaac. Cornwall. PL29 3RL Trustees Janet Townsend MBE JP Jonathan Cleave B.ED Diana Marion Larkin Date of appointment 1 September 2014 1 September 2014 16 March 2017 Communlty representatfves David Raynor Damian Bolton Richard Hambly Cheryl Webster Andrew Newland David Lindsay Clare Jon Bank Barclays Bank UK PLC Liskeard Branch Independent 6xamlner Mary Hopkins FCA Higher Moon, Tintagel Terrace. Port Isaac. Cornwall. PL29 3SE B. STRUCTURE, GOVERNANCE AND MANAGEMENT The governing document of The Doc Martin Fund is the Trust Deed dated 14 February 2018. Registration, at the Charity Commission. swiftly followed on 22 February 2018. The trustees have exercised their powets. given lo them in the Trust De&J, of creating an advisory committee. as the trustees think ftt. and are referred to as 'Community Representatives,. The trustees exercise their powers jointly at properly convened meetings. The trustees hold two meeting each year. One involves their physical presence. the other may take another fom sufficient for the trustees both to see and hear each other. Minutes are kept of the proceedings at their meetings in which decisions are recorded and where appropriate, the reasons for those decisions, and approved by all trustees. There must be at least three tnjstees. The current three trustees are also the first and only trustees. Apart from the first trustees, every trustee must be appointed for a term of three years by a resolution of the trustees passed at a special meeting. Trustees may be re- elected. If the number of trustees falls below two. none of the powers conferred by the Trust Deed shall be exercisable by the remaining trustee, except the power to appoint new trustees. All cheques. and orders for the payment of money. are signed by two trustees. C. OBJECTIVES AND ACTIVITIES The objecl of the Charity is to relieve those resident in Port Isaac who are in need by reason of youth, old age, ill health, disabiltty, financial hardship or social and economic circumstances by the provision of such grants as the trustees shall think fit. Money is given to the village by Buffalo Pictures who film here. This is the sole income to the fund. Applications are made to the fund and granted, following consideration by the Trustees, within the parameters set out in our constttution. Port Isaac as an area is defined and, as r8quested by Buffalo Pictures. funding is concentrated particularly on the young and the elderty of the village. D.ACHIEVEMENTS AND PERFORMANCE Following many years of filming activity in Port Isaac for the successful TV series Doc Martin, The Doc Martin Fund was established in 2013. The fund is sustained by variable payments into the account realised from the (worldwide) Doc Martin franchise. The fund is run by local trustees, whose brief is to evaluate applicalions from various S￿tOr$I organisations/projects within Port Isaac. and if appropriate to provide grants from the Doc Martin Fund to facilitate beneficial results for the communrty. with particular emphasis on the old and young. Meetings of th8 trustees are held whenever applications for funding are received. Applications are invited to outline their ideas to the trustees. who then appraise these using established criteria, whereby a decision is made as to whether or not the Doc Martin Fund is able to assist. Each application is considered without prejudice and on its own merits. Each such meeting is attended by Communty Representatives drawn from the general community and from members of local organisations eg Parish Council, Primary School, Village Hall committee. As at 31 August 2024 income rec￿Ved totalled £259,619 (In the year £35.473) wrth balance held of £56,956. Examples of sectorslorganisations/projects helped thus far, in total: The school by £86,250 (In year £10.000). This incI￿leS to assist in the continuance and SUPF)Ort of swimming transport. Breakfast arKI After School Clubs and Nursery activities. The Playing Field Committee by £8,252 (in year £nil) to fund for some much needed playground equipment. to replace that which had damaged and unsafe. Port Isaac Village Hall by £33.237 (in year £nil). This includes to fund by £12,OtKI the installation of an outdoor lift. Port Isaac Heritage (fomiedy PISCES) by £13.929 (in year £nil). This includes £7.000 to fund the replacement of display stands. Port Isaac Golden Circle by £6,000 lin year Enil) to ensu￿ the continuance and augmentation of social contact for the ekderly. and commensurate events. day trips etc. Port Isaac Christmas Lights by £17.250 (in year £nil) to fund their replacement and enhancement. Bird feeders and feeding by £7,340 (In year £ni4. Carnival by £6.500 lin year £nil) Provision of defibrillators and their maintenance £6.408 lin £1,632) Port Isaac Arts Group £3.600 (in year £1,(K)O) E. DECLARATION Th8 Trustees declare that they have approved th8 trustees report above. Name Signature Date 303J Janet Townsend MBE JP Diana Marion Larkin I I- ZCsZ THE DOC MARTIN FUND Registered Charity No. 1177 R•c•lpts and Payments A¢e4xvts for th• wiod from 1 S•pt•mbw 2tr23 to 31 August 2024 Induding Statement of A8Bèts •KI Lblbikn as at 31 Augwt2024 Tot41 RECEIPT$ From Buffalo Pklures 34.¥23 34.9¥J Int8re8t 550 Total rnc•lpts £35,473 35.4n PAYMENTS arnnts to fundl a8obDt In th• ol actmtttt o*. School 10.COJ 10.0 Port Isaac Arts Group 1,632 Dance c18S8 350 Totsl p4ym•n¢• £12.9B2 £12.982 N•t of r•c•lpl*llpaym•ntsl £22.491 £0 £22.491 Cmh funds last y•ar •nd É34.465 Èo £Y.465 Cash fund• thls y••r•nd 58.956 8TATEIIENT OFA$$EfsAND LIA4￿mE$ASAT 31 AiII¥M2024 C88h futhJ• Business Prwnithi 40.421 ComrnUn￿y Account 16.535 Gash £56,956 A8s•t$ lorth• chaW$ o*n u •biliknes 04ts of•pproval 7M J INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE DOC MARTIN FUND Registered Charity No. 1177280 I report to the trustees on my examination of the accounts of The Doc Martin Fund (the Trust) for the year ended 31 August 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Chatities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts wied out under sectK)n 145 of the 2011 Act and in carrying out my examination I have followed dl the applicable Directions given by the Charity Commission under section 14515)(bl of the ACL Independent examinefs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Tnjst as required by section 130 of the Act; or 2. the accounts do not a¢¢ord with those records. I have no conc8rns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enab￿ a proper understanding of the accounts to be reached. Signed: rfl£*+¢Ye- Name: Mary Hopkins Retired Chartered Accountant Add￿Ss. Higher Moon, Tintagel Terrace. Port Isaac PL29 3SE Date.. 1% 1o2S