DARTMOOR ACTIVITY CENTRE
Annual Report to 31[st] October 2024
The Dartmoor Activity Centre, Haytor, Newton Abbot TQ13 9XS is registered with the Charity Commissioners (Number 1177275) as a Charitable Incorporated Organisation (CIO). It is constituted by a Constitution and administered by a Board, currently comprising of six trustees and supported by advisory committee members:
Chairman Mr. David Aggett Vice Chairman Mr. John Wood Hon. Secretary Mrs. Charlotte Badock Hon. Treasurer Mr. Kevin Grainger
Trustee members: Mrs. Diana Dale, Mr. Howard Stamp.
Advisory committee members: The Rev Andrew Prout BA, Messrs.’ Andrew Bearne, Daniel Bearne, Glenn Bearne, Gordon Dale and Jake Smith.
In setting objectives and planning for activities, the trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit.
The object of the CIO is to encourage the training and development of character and life skills of young people by the provision of residential facilities on Dartmoor in Devon.
The CIO receives a small proportion of the income from each booking of the Dartmoor Activity Centre (DAC) but is only responsible for very limited aspects of the day to day expenditure of the Centre. The CIO is also active in sourcing grants to further develop the Centre and the facilities that it is able to offer.
The Centre normally caters for groups drawn from organisations including The Boys’ Brigade, The Girls’ Brigade, Scouts, Girl Guides, Schools, Colleges, Churches and similar organisations from across the country. The Centre was used by groups for a variety of activities during the year. There also continued to be a focus on maintaining the Centre to a high standard.
The Committee sincerely thanks Mr. Iain Ashton, the Centre manager, for his ongoing vision and superb work at the Centre. This has included continuing to develop activities and programmes, planning and overseeing site maintenance and assisting in sourcing grants and additional funding (which in turn have enabled improvements to windows and the installation of two log burners during the year).
The Trustees are reviewing their reserves policy in order to assess what the appropriate level of reserves will be going forward. Total reserves at 31 October 2024 amounted to £34,154 of which free reserves were £2,273.
Looking forward, the Trustees consider that both the CIO and the DAC are in a good position. The Centre itself is also in an excellent condition and bookings have been relatively stable.
The Trustees have assessed the major risks to which the CIO is exposed, in particular those related to the health and safety and finances (and including levels of occupancy and consideration of global economic and environmental challenges and the pressures on school funding). The trustees are satisfied that systems and procedures are in place to mitigate our exposure to the major risks that they have identified, including ensuring that the Charity has adequate insurance in place.
David Aggett Chairman 7[th] December 2024
Charlotte Badock Hon. Secretary
DARTMOOR AcfIvITY CENfRE . BROADLEAS CHARrrY COMMISSION NUMBER 1177275 AccouNfs FOR THE YEAR TO 31 OCTOBER 2024 UNRESTRicfED FUNDS . GENERAL PURPOSES RECEIPTS & PAYfvIENfS ACCOifNT RECEIPTS 2023 Grants & DottatlDns Grants Sundry donatiODS Opernting Aetlvities to Further Charity's Objects Site managemeni agreeTn¢nt fees Inve5tmettt ltteome R¢¢etpts Interest received 187 586 4345 2405 38 4570 29 3020 Other Rettipts Committee Chrtstin&% Lurtch Sundry 150 157 150 TOTAL RECEIFrs 472 3177 PAYMENTS Direct Cbaritsble AetAvkl Alam, lighting & t]ngUIsher 545 2580 1219 Tree works Catering range repair Air source be* pump service <Jher repairs and mainterjan Insuran¢e Business ratrs 253 240 180 3299 210 3313 170 Other Ch4ritxbk ExpeDditsre and Governanee Legal fees Committee Christinas lunch Miscellaneous 530 543 61 590 TOTAL PAYMENTS 7198 NET RECEIPTS I IPAYMENTS) FOR THE YEAR (2478) (3428) C&sh fitnds tugh1 forw8rd from last year 111 Ir2023 Cash fitnds in hand 31110ll024 4751 2273 179 4751
DARTMOOR ACTIVITY CEwfRE - BROADLEAS CHAIUTY COMMISSION NUMBER 1177275 ACCOUNTS FOR THE YEAR TO 31 ooBER2024 DESIGNATED UNRESTiucfED FUNDS - DEVELOPME RECEIwfs & PAYMENfs ACCOtrNr RECEIPTS 2023 Grants & Donatlons Donations IDvestment Ineome Reeeipts Walton Turner investment income BaDk interesi 13 13 TOTAL RECEIPTS 13 PAYMENTS Charitsble ActivitKs Capital project Mis¢ellaneous 141 141 TOTAL PAYMENTS 141 NET RECEtm I (PAYMENTS) FOR THE YEAR (128) Cash funds bgl fonvard from last year ill If2023 C&sh funds in hand 3 Iiior2024 3097 2969
DARTMOOR ACTIVITY CEFTfRE . BROADLEAS CHAIUTY COMMISSION NUMBER 1177275 AccouNfs FOR THE YEAR TO 31 ocfoBER 2024 RESTRICTED FtrNDS- DEVELOPMENr RECEIPTS & PAYMENTS AccouNr RECEEPTS 2023 GraDts & DoutfioBS Grants DonatÈons Gift aid on donation TOTAL RECEIPTS PA YMENTS 14208 14 Cbaritsbit A¢¢tvlties log txmier and windows Charitable %UPFX)rt of a nominat¢d gr 14208 1500 TOTAL PAYMENTS 157 NET RECEIFfs i (PAYMENTS) FOR THE YEAR (15) Cash fijnds brought foTward from la year 111 Ir2023 Cash fijnds in I)d 31110r2024 5682 4182 5682 5682 DESIGNATED UNRESTRICTED FUNDS- RESERVE FUND RECEtPTS & PAYMENfs ACCOUNT RECEIFfsiipAYMEIYTS) 2023 Investment uNr¢alised gainsllosses Change in the maTket of investments 2917 331 NET RECEIPTS I (PAYMENfs} FOR THE YEAR 2917 331 tnvestment fiEttds brought f(Thard frotll l&%t year 111 lll023 nvestettt fimds in band 31110r2024 21813 247 Of the above at 31 O¢tob¢r 2024. £19730 is invested and £501X) is held ID cash at bank.
DARTMOOR ACTtVITY CENTRE . BROADLEAS CHARITY COMMISSION NUMBER 1177275 ACCOUNTS FOR THE YEAR TO 31 ocfoBER 2024 SUMMARY OF FUNDS BIFwd Re¢¢ipts Paymellts Trnnsfer CIFwd CASH FLfNDS Unrestricted GeTteTal Pryse (section l) Designated Development (section 2) Restricted Developmenl (sectton 3) TOTAL CASH FUNDS R#eTpts 4720 13 4751 3097 {7198) (141) 08 2273 2969 41 142 18941 Inv Gains 2917 2917 Designated Reserve Fund (s¢¢tion 4) TOTAL INVESTMEIYT FUNDS TOTAL FUNDS 21813 21813 24730 24730 34154 STATEMENT OF ASSETS AND LIABILrrIES AT 31 OCTOBER 2024 MONETARY ASSETS 2023 CASH FUNDS- BANK & CASH BALANCES Curr¢nt Accounts Re5¢rve Accounts C.O.l.F. Charities tkposti Funds 13824 145 455 12957 142 Totsl CJh 144 INVESTMENT ASSETS Raenv F¥nds C.O.l.F. Charities Investment Fund Aecumuiatl( UrÉits 19730 21813 Totsl Inve5tmeDt Assets 19730 2181 TOTAL MONETARY AD INVEsfMENf E73 154 NON MONETARY A&SETS RETAINED FOR THE CHARITY'S OWN USE PermaneTrt Elldovlmenl Land and buildings used by the Charity: 4 xre$ 8pW)xitE1y. "Broatheas". Haytor. -originally gifted iti 1960. £2235.543 ofessional valuation. 2012 and subsequent indexed adjustmenL for tnsuran¢e purposes only) Contents, camplng 4ug>m¢D4 and gwden machinery at"BroJleas" £202.115
DARTMOOR ACTIVITY CENTRE . BROADLEAS CHARITY COMMISSION NUMBER 1177275 APPROVAL OF ACCOUNTS The aCcOts forthe year etthd 31 (ktober 2024 as set on pages I to 5 were approved by the Board of Tn on 7 December 2ff24 and were signed on their IKhalf by AN K GRAINGER ONO
Independent Examinerfs Report to the Trustees of Dartmoor Activity Centre - Broadleas a Charitable Incorporated Organisation (Registered Charity No. 1177275) I report to the trustees on my examination of the accounts of the Dartmoor AetNtty cent Bfoadleas CIO lor the year ended 31 Odober 2024. Responsibilities and basis of report As the chaTty trustees of the CIO you are responsibk for Ihe preparation of the accounts in accordan wilh the requirements ol the Chanties Acl 2011 (the 2011 Acll. I report in res of my examination of the CIO'S accounls caffied out vnder Section 145 of the 2011 Act and In carrying out my examinali)n I have followed all the applicable Directions given by the Charity Commission under Section 14515llbl of the 2011 Act. Independent examiner's $tstsment I have compleled my examination. I confimi that no maleiial maiters have come lo my attention in connection with the examination gwing me cause lo beIve that in any material respecl" 1. accounting records were not kept by the charrty as reoyired by seciion 130 01 the 2011 Act.. or 2. the accounts presented do not a(xord wrth those Ords.. or 3. the accounts do not conpty with the applicable requiremen15 concerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 olher than any requirement Ihal the accounts give a 'lrue and lair view which Is not a m21tei considered as part of an Éndependent ex8mination. I confim) Ihal there ate no othwmaterial matters in connection wrth this examinats.on lo which attention should be drawn in this report in order10enab a proper understanding ofthe accounts lo be reached. PM Ramsbollom BA (Hons). FCA Chartered Accountant 1 Rectory Drive Alphinglon ExeleT EX2 8XJ 19 Augusl 2025