DARTMOOR ACTIVITY CENTRE
Annual Report to 31[st] October 2022
The Dartmoor Activity Centre, Haytor, Newton Abbot TQ13 9XS is registered with the Charity Commissioners (Number 1177275) as a Charitable Incorporated Organisation (CIO). It is constituted by a Constitution and administered by a Board, currently comprising of six trustees and supported by advisory committee members:
Chairman Mr. David Aggett Vice Chairman Mr. John Wood Hon. Secretary Mrs. Charlotte Badock Hon. Treasurer Mr. Kevin Grainger
Trustee members: Mrs. Diana Dale, Mr. Howard Stamp.
Advisory committee members: The Rev Andrew Prout BA, Messrs.’ Andrew Bearne, Daniel Bearne, Glenn Bearne, Gordon Dale and Jake Smith. Peter Billing retired and Jason Frost resigned during the year and the committee thanks them for their service over the years.
In setting objectives and planning for activities, the trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit.
The object of the CIO is to encourage the training and development of character and life skills of young people by the provision of residential facilities on Dartmoor in Devon.
The CIO receives a small proportion of the income from each booking of the Dartmoor Activity Centre (DAC) but is only responsible for very limited aspects of the day to day expenditure of the Centre. The CIO is also active in sourcing grants to further develop the Centre and the facilities that it is able to offer.
The Centre normally caters for groups drawn from the Boys’ Brigade, The Girls’ Brigade, Scouts, The Girl Guides, Schools, Colleges, Churches and similar organisations from across the country. Due to the impact of Covid-19 and the lead time between organisations booking and using the centre, bookings in this financial year were again lower than normal but started to recover towards the end of the financial year. There also continued to be a focus on maintaining and improving the site. This has included further measures to improve the environmental performance of the Centre.
The Committee sincerely thanks Mr. Iain Ashton, the Centre manager, for his ongoing vision and superb work at the Centre. This has included implementing new activities and programmes, planning and overseeing site improvements and assisting in sourcing grants and additional funding.
The Trustees are reviewing their reserves policy in order to assess what the appropriate level of reserves will be going forward. Total reserves at 31 October 2022 amounted to £38,432 of which free reserves were £8,179.
Looking forward, the Trustees consider that both the CIO and the DAC are in a good position. The Centre itself is in an excellent condition and bookings have continued to recover in the new financial year.
The Trustees have assessed the major risks to which the CIO is exposed, in particular those related to the health and safety and finances (and including levels of occupancy and consideration of the post Covid-19 challenges and current global economic challenges). The trustees are satisfied that systems and procedures are in place to mitigate our exposure to the major risks that they have identified, including ensuring that the Charity has adequate insurance in place.
David Aggett Chairman June 2023
Charlotte Badock Hon. Secretary
DARTMOOR ACTTVITY CENTRE. BROADLEAS CHARITY COMMISSION NUMBER 1177275 ACCOUNTS FOR THE YEAR TO 31 ocfoBER 2022 UNRESTRICTED FUNDS. GENERAL PURPOSES RECEIPTS & PAYMENTS ACCOUNT RECEIPTS 2021 Gr•Dts & 2667 18388 95 Sundry donations Oper•tillg Actlvltlu to Fyrtlw Charlty'i Objects Site matiagemettt 88reemerJl fees G&% sales IDVUtment Income Rerdpts COIF Charitic5 DepositFuDd tnrerest 2752 4170 300 4170 1878J Other Re¢tlpts CotDmittKChrig¢EnaS Luucb 66 TOTAL RECEIPTS 191•4 PAYMENTS Dlrect CkarltbIé Aelvltles mOwerTepa servi Alazmand d¢Wor ivsp¢Gtion olld mait Extingui$bLY iDSPeCtiOL &ttdtiJaintenancc Capits] projects funded from genera] fimds.. Air sourc¢ h¢ating and hot System Btwylwalk atsd guiittittg forTurner Hall Turner Hall imptovements Inswance Gas tank T¢ntsJ Busin rat¢s 255 781 225 535 3398 4755 3301 2981 7613 Othtr ChArltblt Ere Alld Govern*D¢e cornmit Chri5tynas lunch Mi5c¢li4n¢ous 224 200 TOTAL PAYMENts 17644 NET RECEIPTS I (PAYMENTS) FOR THE YEAR 19331 Cash brougbl forwanl from last yw 111 Ir2021 Cash fund5 inb8Dd 3111012022
DARTMOORACTtVITY CENTRE. BROADLEAS CHAIUTY COMMISSION NUMBER 1177275 ACCOUNTS FOR THE YEAR TO 31 OCTOBER 2022 DESIGNATED UNRESTIUCTED FUNDS- DEVELOPMENT RECEIPTS & PAYMENTS ACCOUNT RECEJvrs Z021 Grnts & DoMths DoDalioD5 Gift aid reclai]JJtyJ IDY¢th¢#t l¢omt Recelpts Walton Twner Lnvestm¢nt in¢ome Bank inl¢r¢sL 3(K) 31MJ 1550 1749 554 TOTAL RECEIFrs 1749 PAYMEf4TS Chrtt•bl¢ A4*1vltl¢s C&pital proje£ts- Bltttricity supply upgt¥de Mi5c¢llart¢ous 1980 TOTAL PAYMEYrs 70 NET RECEIPTSI (PAYMENTS) FOR THE YEAR 1854 1321) C&qh fi]lld%brou8ht fopward from lastyw Iiiir2021 Cath ffijn in halld 3111012022
DARTM(K)R ACTivrrY CENTRE. BROADLEAS CHARITY COMMISSION NUMBER 1177275 ACCOUNTS FOR THE YEAR TO 31 OCTOBER 2022 RESTRICTED FUNDS- DEVELOPME[ BCEIPTs & PAYMEbrrs ACCOUNT RECEIPTS 2021 Grants Air source beatiti8 8t hot watersystem gTfdLt Building ¢lAdding gTant Oth¢rF¢8trict¢dwts Gift aid OD donation TOTAL RECEIPYS PAVMETr¥tS Cbritble A¢tivltl Capits] & drVdop]pJcts TOTAL PAYMEPIts NETRECEJvfs i (PAYMENTS) FOR THE YEAR {20(KK)) 23252 C4sh funds bJw8bt fon¥8 fiK)m 1gsrye8r 111112021 C&sb fid$ ill haTrJ 3111012022 DESIGNATED UNRESTIUCTED FUNDS- RESERVE FUND RECEIPTS & PAYMEM3 ACCOU 2021 Change in the markei v81ue of iDve5ttneDts 325 437 NET RECEIPTsIAYMET4TsI FOR THE YEAR {13251 43(Xl tnvestrllent brought forward frotn125tye4r 111112021 Jllvestojent futtd8 llj 3111012022 22807 14
DARTMOOR AcfIviTY CENTRE. BROADLEAS CHARITY COMMISSION NUMBER 1177275 ACCOUNTS FOR THE YEAR TO 31 OCTOBER 2022 SUMMARY OF FUNDS IIFwd Receipts PymeDts TrAllrfK CIFwd lllv gltt$ CASH FENDS UnTfStrirf¢d G¢D¢ral PuT]xw la¢¢tioo l) D¢sigDated Devtlopm¢nl Iscclioll 2) Restri¢tsd Dev¢lopmenl15Ltiott 31 Receipts 7023 1854 179561 10) 8179 3089 68 1235 25 TOTALCASH FUNDS Inv to&8es Dcsignated Reserve Fund ly¢ctson 41 TOTAL INVKSTMENT FUNDS 22807 13 21482 STATEMENT OF ASSETS AND LIABILrrIES AT 31 OCIOBER 2022 MONETARY AET5 21121 CASH FUNDS~ BANK & CASH BALANCF Cumi Accounts R¢5¢rve A£counts C.O.l.F. Cbaritics Dw5il Full Pettyc8sh 16394 140 416 35416 140 414 59 Totsl Csh Fundi 169 INVESTMENT ASSETS URr¢slrictsd-Reserve F¥K& C.O.l.F. Cb3ritie8 Investmcnt Fund Accwnuiati(XL Units 21482 22807 T•tsi Jnvertment A¥¥¢t¥ 21 TOTAL MONrfARY AND INVESTMEI¥T ASSETS NON MONETARY ASSKTS RETAINED FOR ThÈ CIIARITY'S OWN USE PeTm•Det EndowmtDt Land and buildtDyused by the Charity.. 4 approximatrly,-Broadl¢¥" Haytor. )Tiginttlly gifted in I9. £2,088.856 (Pmfessionaj valuation. 2012 and Bub5wellt indexd a0justmeoL for Insur4[¢pUr)Ses only) Contents. cats)p]8 V4uipthen¢ and gardell mxthijwy at'knsdi&q" £187039
DARTMOOR ACTtVlTY CENTRE. BROADLEAS CHARrrY COMMISSION NUMBER 1177275 APPROVAL OF ACCOUNrs Traccowhts lorthe yearellded 31 October2O22 outon pagcs i to S w¢r¢4PPTovdbytb¢ Boarduf Tntytees on 3 Dec¢mb¢T 2022 and W¢T¢ $igDed on th¢irb¢hAlf by KGK4tNGER- ONO Y TREASURER
Independont Examinerfs Report to the Trustees of Dartmoor Activity Centre- Broadleas Icharity Commission No. 1177275) I reporttolhetrustees on myexamination ofthe accour)ts oftr* charity fNthe year ended 31 CLiober R•¥ponsibllitlos and basls of rnport As the charity InteesY0U are responsi1e the preparation ofthe actvmts w) accordance th8 reqU1ments of the Charities Act 2011 Ilhe 2011 Acti. I report in SpeCt of my examination of the thar15 ac¢ounts Cald otst uThJer Sectron 145 of the 2011 Ad arKI in carrywwJ out my examination I have followed all the applicatje "rectionS gNen by the Charity CommissK>n under Sedion 14515){b) of 2011 Indopend•Trt •xamin•rfs statfjm I have coMed my examinatiC. l ¢onfimi that no materia matter5 te come to my attention in conneclion wilh the examination gmng me cae lo b81i8ve that in any material resFed.' 1. accountsr¥J reconls were not kept by the ¢h¥ity as required by sedion 130 ofthe 2011 Ad., 2. the a¢counts presented do not accord wlh those records,. or 3. the accounts do not ¢omply with the applicable wuirements concemrr¥J the fom aThJ ¢onlent of accounts set out in the Chafities (Accourts arKI Reports) Regulations 2008 other than any requirement that the accounts give a Irue aNI faK vi. wtiich is not a matter consKlered as part of an Indent examinaknn. I have concems and have come atross no other matters in conOn with the eXam1rtiOn to attention shoukd be drawn in ths rep)rt in order to enable a proFW urbjerstanthng of the PM Ramstrf)ttom BA (Hons). FCA Chartered Accountant 1 Rectcry Crrive Alphinglon Exeter EX2 8XJ 4 July 2023