DARTMOOR ACTIVITY CENTRE
Annual Report to 31[st] October 2021
The Dartmoor Activity Centre, Haytor, Newton Abbot TQ13 9XS is registered with the Charity Commissioners (Number 1177275) as a Charitable Incorporated Organisation (CIO). It is constituted by a Constitution and administered by a Board, currently comprising of six trustees and supported by advisory committee members:
Chairman Mr. David Aggett Vice Chairman Mr. John Wood Hon. Secretary Mrs. Charlotte Badock Hon. Treasurer Mr. Kevin Grainger
Trustee members: Mrs. Diana Dale, Mr. Howard Stamp.
Advisory committee members: The Rev Andrew Prout BA, Messrs.’ Andrew Bearne, Daniel Bearne, Glenn Bearne, Peter Billing, Gordon Dale, Jason Frost and Jake Smith.
In setting objectives and planning for activities, the trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit.
The object of the CIO is to encourage the training and development of character and life skills of young people by the provision of residential facilities on Dartmoor in Devon.
The CIO receives a small proportion of the income from each booking of the Dartmoor Activity Centre (DAC) but is only responsible for very limited aspects of the day to day expenditure of the Centre. The CIO is also active in sourcing grants to further develop the Centre and the facilities that it is able to offer.
The Centre normally caters for groups drawn from the Boys’ Brigade, The Girls’ Brigade, Scouts, The Girl Guides, Schools, Colleges, Churches and similar organisations from across the country. However, due to the impact of Covid-19, bookings in this financial year were negligible as, in line with government guidelines, the DAC was closed for most of the period. During the time that the Centre was closed the focus, as in 2020, continued to be the maintaining and improving of the site. This has included various measures to improve the environmental performance of the Centre.
The Committee sincerely thanks Mr. Iain Ashton, the Centre manager, for his ongoing vision and superb work at the Centre. This has included creating new activities, programmes and plans for the future, planning and overseeing site improvements and assisting in sourcing grants and additional funding.
The CIO has continued to benefit from Government COVID support during the year in the form of grant funding.
The Trustees are reviewing their reserves policy in order to assess what the appropriate level of reserves will be going forward. Total reserves at 31 October 2021 amounted to £58,836 of which free reserves were £9,112.
Looking forward, the Trustees consider that both the CIO and the DAC are in a good position. The Centre itself is in an excellent condition and we are pleased to report it is starting to welcome groups again, post COVID.
The Trustees have assessed the major risks to which the CIO is exposed, in particular those related to the health and safety and finances (and including levels of occupancy and consideration of the challenges of the impact of Covid-19 and current global economic challenges). The trustees are satisfied that systems and procedures are in place to mitigate our exposure to the major risks that they have identified, including ensuring that the Charity has adequate insurance in place.
David Aggett Chairman July 2022
Charlotte Badock Hon. Secretary
DARThIOOR ACTivrrY CETr . BROADLEAS CHARITY COMMtSSlON NUMBER 1177275 ACCOUNIS FOR THE YEAR TO 31 ooBER 2021 UNRESTRtcrED FUNDS. GENERAL PURPOSES RECEIPTS & PAYMENTS ACCOUNT RECEIvrs Gr¥nts & DOat1 18138 ioc 425 18483 Op¢r#ting AetiYits to Further Charity's Obie£ts Slts management aent fees Gas sales estm¢ttt llleome Reeetpts 300 300 250 18783 10675 Other Reeelpts 242 235 Swithy IIIS2 iTttt Ch3ritble Ac¢ivilKs 255 781 225 548 Miscellaneo8 projects 4880 4755 Twner Hall improvements 2981 2947 34 183 (64) Business rates Cl¢aning (nw sa]ary) & waste char 16997 Other Charitable Eipendithre Governsnce 292 278 Miscellaneous 447 647 TOTAL PAYMEIYTS 17644 IYET RECEIP75 1 (PAYMENTS) FOR THE YEAR 2054 Cash funds brought forward friqn l*year 111 Ir2020 Cash fijnds in hand 31110r2021 7652 5598 7652
DARTM(X)R ACTIvrrY CENTRE . BROADLEAS CHARtTY COMMISSION NUMBER 1177275 ACCOUNfs FOR THE YEAIi TO 31 ocfoBER 2021 DESIGNATED UNRESTRicfED FUNDS- DEVELOPMENT RECEIPTS & PAYMENTS ACCOUNT RECEtvrs 21)20 Grnllts & Iknnatknis Donations Gift aid reclaimed Invatjnent IDcome Receipts Walton Turner investtnent in(zqne 1749 1749 1749 PAYMENrs Cbrilblt A¢tivitrs Capital proj¢cts- Ele¢tricity suppty 1980 TOTAL PAYMENTS 2070 NET RECEIPTS I (PAYMENIS) FOR THE YEAR (321) {59) C&%h funds brought forward from year 111112(Y20 C&8h funds in hand 3111012021 1556 1235 1615
DARIMCK)R ACTIVITY CENfRE . BROADLEAS CHARITY COMlsSIoN NUMBER 1177275 AccoiJNfs FOR THE YEAR TO 31 OCTOBER 2021 RESTRICTED FUNDS-DEVELOPMENT RECEIwfs & PAYMENfs AccouNr Grattts & Dottatlons 210 Building cladding 2250 Gift aid donatlon TOTAL RECEIPTS PAYMENrs Charitsbie Activit Capitsl & d¢velowJ¢nt projects 748 6313 6313 NET RECEIPTSI (PAYMENTS) FOR THE YL4R 232 (4063) Cash flltS brgt fonvard from l&year 111 Ir21Y20 C&sh fillS in hattd 3111012021 2430 6493 DESIGNATED UNRESTRtcrED FUNDS- RESERVE FUND RECEIYfS & PAYMENfs ACCOifNr REcEIPTAymENTS) 2020 InvestmeDt umreaEised lIs1M5¢S ange in the Vah of iDVg5tints rqEr RECEim i (PAYMENTS) FOR THE YEAR 4300 InvesÉment funds brou1 forward last year 111112020 Invesknent fimd5 ID h8Th13l110n21 18507 18107 8507
DARTMOOR ACTIVITY CENTRE . BROADLEAS CHARrrY COMMISSION NUMBER 1177275 AccouNfs FOR THE YEAR TO 31 OCTOBER 2021 SUMMARY OF FifM)S BIFwd Re¢eipts Payments Trare lllv g4ims {aote T) CASH FLfNDS Ut]restrieted Getteral Pllrtxjse (seaion l) Designated Development (section 2) Restyi(aed Development (Secti( 3) Re(eipts 19104 1749 7652 1556 2430 (17644) (2070) 748 9112 1235 256K2 TOTAL CASH FUNtKs 11638 fM62 36029 VESTMENf FUNDS Designated Reserve Futtd (sectioti 4) TOTAL INVESTMENf FUNtAs T(yfAL FUNDS Inv garts 43(K) 22807 4300 49153 22807 30145 STATEMENf OF ASSETS AND LIABJLrriES AT 31 ooBER 2021 MONETARY A&SETS 2020 Current Afjwuts 7346 C.O.l.F. C]wities Dcposit Fund Pety cash 227 59 227 59 9112 Current AcrAJunts Reser¥e Arxoimt C.O.l.F. ChaTities Dwit Fund 26610 120 187 3679 120 187 26917 Totsl C*$& Funds 11638 INVESTMEIYT A&SETS C.O.I.F. Charities knvestment Futtd AcauDUla¢l Units 18507 Totsl InVeSt¢t Assets 227 18507 30145 NON MONETARY ASSEIS RETAINED FOR THE CHARITY'S OWN USE P¢nDxtt¢#t EndosvmeDt Lnd ad buildw by thechl. 4 a¢Tes apFwximatety. r(Adle5". Haytor. -ortginally gifted in I9. £1.885,249 £167,863
DARTMOORACTIVITY CENTRE. BROADLEAS CHAIUTY COMMISSION NUMBER 1177275 APPROVAL OF ACCO The accowrts forthe year 31 Octth 2021 as set out I to 5 w¢re apwoved ty the Board of TTUStees OD 4 Dernber 2021 ad weresigned on thelr Lthwby DAGG K GRAINGER ONO RY TREASURER
Independent Examinerfs Report to the Trustees of Darlmoor Activity Centre - Broadleas (Charity Commission No. 1177275) I report to the trustees on my examination of the accounts of the charty forthe year ended 31 October 2021. Responsibilities and basis of report As the tharrty trustees you are responsible for the preparation of the accounts in accordance wrth the requirements of the Charities Ad 2011 (the 2011 Act). I report in respect of my examination of the charrty's accounts carried out under Section 145 of the 2011 Ad and in carying OLrt my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5){b) of the 2011 Ad. Independent examinerfs statement I have completed my examination. I confinn that rn material matte[5 have come to my attention in connection with the examination gNing me cause to believe that in any material respect accounting records were not kept by the charity as required by sethon 130 of the 2011 A¢ or 2. the accounts presented do not accord with those records" or 3. the accounts do not comply with the applicable wuirements concerning the form and content of accounts set out in the Charrties (Accounts and Reports) Regulations 2008 other than any requirement that the accounis gNe a Irue arKI fair vi* which is not a matter considered as part of an Inde[nt examination. I have no concems and have come across no other matters in connection with the examination to which attention should drawn in this report in order to enable a proper undet5tarKling of the accounts to be reached. PM Ramsbottom {Hons). FCA Chartered Accountant 1 Rectory Drive Alphington Exeter EX2 8XJ IqJune 2022