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2023-03-31-accounts

CHARITABLE INCORPORATED ORGANISATION: CE013323 REGISTERED CHARITY: 1177251

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

FOR

ISLE OF WIGHT MENCAP

ISLE OF WIGHT MENCAP

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Page
Report of the Trustees 1 - 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 - 6
Notes to the Financial Statements 7 - 9
Tangible fixed assets 10
Income and Expenditure Accounts by Activity
General 11
Investment 12
Farm 13 - 14
Shop 15

ISLE OF WIGHT MENCAP

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102) (effective 1 January 2015).

Objects of the Charity, Principal Activities and Organisation of our Work

The objects of the Charity are to provide help and support to all people with a learning disability on the Isle of Wight. This means any developmental disability of the mind and any associated condition however caused and whether mild, moderate or severe. The Charity exists to support them, their families, dependents and carers and to advance learning and understanding about all aspects of people with a learning disability. We also exist to provide or assist in the provision of facilities for the recreation or other leisure time occupation for people who have learning disabilities with the object of improving their conditions of life. The Charity operates by running a number or projects, including a centre providing personal development services, supporting a People First project and a variety of other activities.

The Charity operates so that the Trustees meet regularly to manage its affairs. There are no full time employees providing administrative support, but in some of the projects there are full time employees who run those projects. We are very grateful for the support of the volunteers who support our projects and without whom they would not be possible. Some of our funding is provided by the income from a charity shop, which the Charity runs.

Transaction and Financial Position

The Statement of Financial Activities shows net income for the year of £370,557 and total resources expended of £373,492. The net movement in funds for the year was £-6,718 and the total funds at the year end was £1,391,075.

Our major sources of income are contracts received from individual personal budgets and the income from the operation of our charity shop. We sometimes receive significant bequests.

Tangible Fixed Assets for use by the Charity

Details of movement in fixed assets are set out on page 10 of the accounts. The major asset is the property at Haylands Farm and the major investment asset is a stocks and shares account valued at the year end at £79,824.

Directors and Trustees

All directors of the company are also trustees of the Charity and there are no other trustees. The trustees named on page 2 served during the year. The Board has the power to appoint additional trustees as it considers fit to do so.

Risk Management

Trustees actively review the major risks on a regular basis which the Charity faces and believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks faced by the Charity and confirm that they have established systems to mitigate significant risks.

Reserve Capital

The charity holds cash reserves to allow for a number of contingencies and in the current balances, the following sums are allocated:

Haylands Farm/Shop Redundancy Provision: £45,000

Haylands Farm/Other - Development of Service Projects: £20,000

Page 1

ISLE OF WIGHT MENCAP

REPORT OF THE TRUSTEES - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2023

Trustees Responsibilities in Relation to the Financial Statements

The trustees are required by company law to prepare financial statements for each financial year which give a true and fair view of the financial activities of the charity and of its financial position at the end of that year. In preparing those financial statements the trustees are required to:

a) select suitable accounting policies and apply them consistently;

b) make judgements and estimates that are reasonable and prudent;

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Independent Examiners

A resolution proposing Mackenzies be re-appointed as Accountants and Independent Examiners of the Charity was put before the Annual General Meeting and approved.

Approval

This report was approved by the Board of Directors and Trustees on 10th November 2023 and signed on its behalf by:

Mr C Ford Trustee - Chairman

List of current trustees

Mr C Ford - Chairman Mr C Cook - Vice Chairman Miss L Lamport -Treasurer Mr D V Downer Mr J Phillips Mr F Cook Mr I Poulter Mrs A Miller Mr S Jefferies Mr B Wilson

Page 2

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF

ISLE OF WIGHT MENCAP

I report on the accounts for the year ended 31 March 2023 set out on pages four to eleven.

Respective responsibilities of trustees and examiner

The charity's trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of the independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

Simon Johnston ACA FCCA Mackenzies Chartered Accountants 1 Langley Court Pyle Street Newport Isle of Wight PO30 1LA

Dated: 10th November 2023

Page 3

ISLE OF WIGHT MENCAP

STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31 MARCH 2023

2023
2023
2023
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£
INCOMING RESOURCES
Incoming resources from generated funds
Voluntary income
Donations and gifts
7,250
-
7,250
Grants
-
-
-
Activities for generating funds
Shop income
12,063
-
12,063
Investment income and interest
-
-
-
Rent & minibus income
15,326
-
15,326
Fund raising
3,797
-
3,797
Other activities
-
-
-
Incoming resources from charitable activities
Fees and contracts - Haylands Farm
310,298
-
310,298
Farm sales
21,823
-
21,823
Total incoming resources
370,557
-
370,557
RESOURCES EXPENDED
Cost of generating funds
Cost of fund raising trading
19,232
-
19,232
Charitable activities
Haylands Farm
347,499
-
347,499
Donations
100
-
100
Governance costs
6,661
-
6,661
Total resources expended
373,492
-
373,492
NET INCOMING RESOURCES BEFORE
OTHER RECOGNISED GAINS/LOSSES
( 2,935 )
-
( 2,935 )
Other recognised gains/losses
Gain/(loss) on revaluation of investments
( 3,783 )
-
( 3,783 )
NET MOVEMENT IN FUNDS
( 6,718 )
-
( 6,718 )
RECONCILIATION OF FUNDS
Total funds brought forward
1,397,793
-
1,397,793
Total funds carried forward
1,391,075
-
1,391,075		 2022
Total
funds
£
8,655
26,589
20,745
-
13,638
1,065
5,098
375,562
29,266
480,618
23,023
288,512
-
6,275
317,810
162,808
2,078
164,886
1,232,907
1,397,793

Page 4

ISLE OF WIGHT MENCAP

BALANCE SHEET

AS AT 31 MARCH 2023

FIXED ASSETS
Notes
Tangible assets
3
Investments
4
CURRENT ASSETS
Stock
Debtors
5
Cash at bank and in hand
6
CREDITORS
Amounts falling due in one year
7
NET CURRENT ASSETS
NET ASSETS
UNRESTRICTED FUNDS
General fund
8
Investment fund
8
TOTAL FUNDS		 £
£
684,422
79,824
764,246
26,632
12,436
598,555
637,623
( 10,794 )
626,829
1,391,075
1,311,010
80,065
1,391,075
-
2023
Unrestricted funds		 £
£
707,487
83,607
791,094
11,526
44,219
560,849
616,594
( 9,895 )
606,699
1,397,793
1,313,945
83,848
1,397,793
-
2022
Unrestricted funds		 £
£
707,487
83,607
791,094
11,526
44,219
560,849
616,594
( 9,895 )
606,699
1,397,793
1,313,945
83,848
1,397,793
-
2022
Unrestricted funds
1,397,793
1,313,945
83,848
1,397,793
-

Page 5

ISLE OF WIGHT MENCAP

BALANCE SHEET - CONTINUED

AS AT 31 MARCH 2022

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.

The financial statements were approved by the Board of Trustees on 10th November 2023 and were signed on its behalf by:

Mr C Ford

Chairman

Page 6

ISLE OF WIGHT MENCAP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102) (effective 1 January 2015).

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Tractor and motor vehicles - 20% reducing balance
Computers - 20% reducing balance
Other plant and machinery etc. - 10% reducing balance
Farm buildings - Not depreciated
Farm building improvements, fixtures and fittings etc. - 10% reducing balance
Freehold Property & Improvements - 10% reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. During the years ended 31st March 2023 and 31st March 2022 there were no restricted funds.

2.
NET INCOMING/(OUTGOING RESOURCES
Net resources are stated after charging/(crediting):
Depreciation - owned assets
3.
TANGIBLE FIXED ASSETS		 2023
£
37,489		 2022
£
40,719

See the table on page 10 of the financial statements.

Page 7

ISLE OF WIGHT MENCAP

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2023

4.
INVESTMENTS
Market value at 1st April 2022
Additions
Disposals
Net unrealised investment losses/gains
Market value at 31st March 2023
5.
DEBTORS
Farm debtors
6.
CASH AT BANK AND IN HAND
Cash at bank
Cash in hand
Cash at bank
CIO Haylands Farm Account
General bank account
Mencap shop account
Card account
Cash in hand
Farm
Shop		 2023
£
83,848
-
-
( 4,024 )
79,824
2023
£
12,436
12,436
591,843
6,712
598,555
541,959
13,760
35,920
204
591,843
6,359
353
6,712		 2022
£
81,529
-
-
2,078
83,607
2022
£
44,219
44,219
559,919
930
560,849
499,721
16,158
44,040
-
559,919
577
353
930

Page 8

ISLE OF WIGHT MENCAP

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023

2023 2022
7. CREDITORS: AMOUNTS FALLING DUE IN ONE YEAR £ £
Creditors - Haylands Farm 7,734 6,835
Accrual - accountancy and independent examination 3,060 3,060
10,794 9,895
8. MOVEMENT IN FUNDS
Net
At movement At
1st April 2022 in funds 31st March 2023
Unrestricted funds £ £ £
General fund 1,313,945 - 2,935
 1,311,010
Investment fund 83,848 ( 3,783 ) 80,065
TOTAL FUNDS 1,397,793 - 6,718
 1,391,075
Net movement in funds included in the above are as follows:
Loss on
Transfer revaluation
Incoming Resources between of Movement
resources Expended Funds investments in funds
Unrestricted funds £ £ £ £ £
General fund 370,557 ( 373,492 ) - - 2,935
Investment fund - - - ( 3,783 ) ( 3,783 )
TOTAL FUNDS 370,557 ( 373,492 ) - ( 3,783 ) - 6,718

Page 9

ISLE OF WIGHT MENCAP

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023

3. TANGIBLE FIXED ASSETS
Freehold Farm Tractor Office
Property Buildings and Equipment
and and Farm Motor Craft Shop and
Improvements Improvements Equipment **Vehicle ** Equipment Equipment Computers Total
£ £ £ £ £ £ £ £
Cost
At 1st April 2022 122,042 771,569 101,219 64,733 1,649 3,653 21,437 1,086,302
Additions - 193 7,287 - - - 6,945 14,425
Disposals - - - - - - - -
At 31st March 2023 122,042 771,762 108,506 64,733 1,649 3,653 28,382 1,100,727
Depreciation
At 1st April 2022 49,977 195,546 72,566 40,936 1,573 2,957 15,261 378,816
Charge 7,206 20,748 3,361 4,759 8 70 1,337 37,489
Disposals - - - - - - -
At 31st March 2023 57,183 216,294 75,927 45,695 1,581 3,027 16,598 416,305
Net book values
At 1st April 2022 72,065 576,023 28,653 23,797 76 696 6,176 707,486
At 31st March 2023 64,859 555,468 32,579 19,038 68 626 11,784 684,422

Page 10

ISLE OF WIGHT MENCAP

INCOME & EXPENDITURE ACCOUNT GENERAL ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

INCOMING RESOURCES
Incoming resources from generated funds
Voluntary income
Donations
Subscriptions
Total incoming resources
RESOURCES EXPENDED
Charitable Activities
Donations
Haylands support
Governance costs
Printing, stationery, postage and advertising
Accountancy
Website
Insurance
Travel and subsistence
Sundries
Depreciation: office equipment
Total resources expended
Net income / (expenditure)		 2023
£
1,464
-
1,464
100
-
-
3,600
-
1,470
-
303
1,288
6,761
( 5,297 )		 2022
£
220
-
220
-
-
-
3,210
-
2,406
-
-
659
6,275
( 6,055 )

Page 11

ISLE OF WIGHT MENCAP

INCOME & EXPENDITURE ACCOUNT INVESTMENT FUND

FOR THE YEAR ENDED 31 MARCH 2023

INCOMING RESOURCES
Incoming resources from generated funds
Activities for generating funds
Dividends & interest received
Profit/(loss) on sale of shares
Total incoming resources
RESOURCES EXPENDED
Governance costs
Investment manager fees
Total resources expended
Net income / (expenditure)
Other recognised gains/losses
Gain/(loss) on revaluation of investments
Net movement in funds		 2023
£
-
-
-
-
-
-
( 3,783 )
( 3,783 )		 2022
£
-
-
-
-
-
-
2,078
2,078

Page 12

ISLE OF WIGHT MENCAP

INCOME & EXPENDITURE ACCOUNT HAYLANDS FARM

FOR THE YEAR ENDED 31 MARCH 2023

2023
£
INCOMING RESOURCES
Incoming resources from Charitable activities
Sales
General
17,038
Craft and cookery
5,623
Ryde shop
27,443
Livestock
31
50,135
Cost of sales
Opening stock
11,526
Livestock purchases
1,103
Foodstuff purchases
5,874
General purchases
36,441
Closing stock
( 26,632 )
( 28,312 )
Gross profit on farm sales
21,823
Voluntary income
Donations
5,786
Activities for generating funds
Deliveries
10
Rent received
15,326
Grants
-
Wednesday Club grant
-
Shop grant
-
Student fees received
294,869
Interest received
-
Respite
15,429
Insurance refund
-
Sundry income
3,787
329,421
Total incoming resources
357,030
RESOURCES EXPENDED
Charitable activities - other
-
Charitable activities - Haylands Farm
Repairs and renewals: machinery & equipment
439
Repairs and renewals: buildings & fences
11,859
Printing, postage, stationery & advertising
1,961
Veterinary fees
1,752
Total carried over page
16,011		 2022
£
21,850
3,742
27,014
-
52,606
9,878
-
6,889
18,099
( 11,526 )
( 23,340 )
29,266
3,235
-
13,638
19,922
-
2,667
356,287
-
19,275
5,098
1,065
417,952
450,453
-
5
13,101
2,367
1,156
16,629		 2022
£
21,850
3,742
27,014
-
-
13,638
19,922
-
2,667
356,287
-
19,275
5,098
1,065
29,266
3,235










417,952
450,453
-
5
13,101
2,367
1,156
16,629

Page 13

ISLE OF WIGHT MENCAP

INCOME & EXPENDITURE ACCOUNT - CONTINUED

FOR THE YEAR ENDED 31 MARCH 2023

HAYLANDS FARM

RESOURCES EXPENDED Charitable activities - continued

Total from previous page
Legal and professional
Motor running expenses
Overheads Ryde shop
Rates Farmhouse
Water rates
Telephone
Insurance
Light and heat
Wages
Staff training and travel expenses
Student training
Bank charges
Sundries
Depreciation: freehold buildings
Depreciation: equipment
Depreciation: buildings, fixtures & fittings
Depreciation: tractor and motor vehicles
Total resources expended
Net income / (expenditure)		 16,011
720
10,697
9,320
969
2,196
2,756
4,118
14,967
239,532
2,557
1,550
302
5,673
7,206
3,418
20,748
4,759
347,499
9,531		 16,629
3,883
8,086
10,368
1,891
405
2,021
3,327
5,002
184,814
2,613
4,836
248
4,406
8,007
3,254
22,773
5,949
288,512
161,941

Page 14

ISLE OF WIGHT MENCAP

INCOME & EXPENDITURE ACCOUNT MENCAP SHOP FOR THE YEAR ENDED 31 MARCH 2023

INCOMING RESOURCES
Activities for generating funds
Sales
Purchases
Council grants
Furlough claims
Donations
Total incoming resources
RESOURCES EXPENDED
Cost of generated funds
Wages
Rent and rates
Light and heat
Telephone
Repairs and renewals
Insurance
Printing, postage, stationery and advertising
Sundries
Depreciation: fixtures, fittings, and equipment
Total resources expended
Net income / (expenditure)		 12,063
-		 2023
£


12,063
-
-
-
12,063
8,780
6,899
890
575
114
1,470
29
399
70
19,232
( 7,169 )		 2022
£
20,828
( 83 )
20,745
4,000
-
5,200
29,945
14,499
4,298
271
611
166
2,615
92
393
78
23,023
6,922		 2022
£
20,828
( 83 )
20,745
4,000
-
5,200
29,945
14,499
4,298
271
611
166
2,615
92
393
78
23,023
6,922
29,945
14,499
4,298
271
611
166
2,615
92
393
78
23,023
6,922

Page 15