## **TRUSTEES** !" **ANNUAL REPORT for the financial year ended 30 June 2025** **Structure** Yelverton Community Projects is a Charitable Incorporated Organisation (charity registration number 1177230). Its registered address is 12 Willoby Park, Yelverton, PL20 6AN. Its objectives are: “To relieve the needs of the elderly and to promote for the benefit of the inhabitants of the civil parishes of Buckland Monachorum and Burrator the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.” It currently has three operating arms: YelverCare, Yelverton Cinema and Yelverton Play Park. Trustees are responsible for the overall management of the charity and separate committees exist to support each of the three operating arms. **Trustees** There are a maximum of ten trustees. The following have served throughout the last financial year: Ric Cheadle - Chairman Fiona Burbage - Secretary Tony Chilvers -Treasurer Mike Pike - Yelvercare Manager Graham Brown - Play Park Manager Maddy Carr - Charity Commission link & Play Park Lottery Chris Taylor - Insurance Sam Whitehead replaced by Sarah Dean - Cinema Manager Darren Foley - Website & Design Andrew Thomas Recruiting of trustees is done in a way that maintains a three part structure. Three trustees are Officers, three trustees are the nominee of each of the three operating arms and four trustees are #non-executive” trustees. The trustees responsible for the three operating arms are: Mike Pike YelverCare Sarah Dean Yelverton Cinema Graham Brown Yelverton Play Park **Page 1** ## **Chairman’s Annual Report 2025** Once again, I have the pleasure of reporting on the Charity’s activities. Yelvercare has continued to provide assistance to those within the community who request it through its network of volunteers who both man the phone line to receive requests for help and step up to deliver the range of services required. Yelvercare tasks now number around 26 each month and a total mileage of over 4,251 miles. The Lunch Club continues to be popular and the charity is fortunate indeed to have such a willing team to make it so. All charities are finding it difficult to maintain volunteer numbers and Yelverton Community Projects is no exception. That said, it has been rare that we have not been able to meet the requests from those who need our services. The Cinema continues to put on a programme of ‘recent releases’ and host the popular option for those attending to bring food & drink to have before the screening. Attendance varies and the volunteer team are always looking to select those films likely to attract the largest audiences. The Play Park continues to be immensely popular. The project to rejuvenate the toddler area within the park, completed in 2024 has been a real success and plans are in place to install an inclusive roundabout, with funding provided by the Mason’s Mark Fund, these monies being received in August 2025. The park is now around 30 years old and some of the original wooden equipment is reaching the end of its useful life. We have been fortunate to have secured funding by way of a local legacy to replace the swings without dipping into our reserves and this will be done before Christmas 2025. The annual play park inspection was completed with only minor issues to attend to and volunteers from Babcock have agreed to paint the surrounding fence and pupils from Mount Kelly school assist with keeping the park tidy. So, the Charity remains in ‘good shape’ thanks again to our wonderful volunteers and Trustees. ## **Financial review** The accounts for the year show total funds standing at £75,783 which is an increase of £31,223 mainly due to the receipt of the local legacy; this, along with the Mason’s Mark Fund, will enable us to finance the two major installations scheduled for late 2025. Within YelverCare there was a surplus of £3,292 which was slightly lower than the previous year as there were more winter meals provided free of charge than in the previous year. The cinema had a deficit of £315 as there were fewer attendees at the films shown. The lottery continues to provide a surplus of over £2,000 but Trustees have been tasked to recruit more participants. It is recognised that a charity should not hold unnecessary reserves. However, the play park will require substantial refurbishment costs in due course and it is the policy of the Trustees to hold sufficient reserves to cover those costs without having to depend on external sources of funding. Trustees review the level of reserves every year in June and decided to maintain a contingency reserve of £5,000 in YelverCare, £5,000 in Yelverton Cinema and £30,000 in Yelverton Play Park. ## **Conclusion** The charity remains in good shape but with known risks as volunteers are difficult to attract and future funding (of play park equipment) will only be possible if funding applications are successful. Page 2 ## **YELVERTON COMMUNITY PROJECTS (Charity No 1177230)** ## **Receipts and Payments for the 12 months ended 30 June 2025** |**Income**
Donations
Gift Aid Recovery
Legacy
Grant Maristow Trust Cold Weather
Car Forum
Client Contributions
Cinema Takings
Interest Received
Lottery Subscriptions
Sundry Income
**Total Receipts**
**Expenditure**
Mileage Claims
Telephone
DBS costs
Site Maintenance, nett of Insurance Claim
Site Improvements
Postage and Stationery
Printing
Web Design
Sundry
Lottery Prizes
Lottery Expenses
Luncheon Club Costs
Cold Weather Meals, Maristow
Insurance
Cinema Costs-Running
Cinema Screening costs
**Total Payments**
**Surplus/(Deficit) for the period**
Transfers between funds
**Surplus/(Deficit) for the period**
**Signed by:**
**after transfers**|**Yelvercare**
**YPP**
**YPP Lottery**
**YCP**
**2025**
**2024**
**2025**
**2024**
**2025**
**2024**
**2025**
**2024**
**2025**
**2024**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
971
748
34
2,910
9,951
3,915
10,699
61
168
61
168
25,139
44,278
25,139
44,278
3,500
3,500
3,500
3,500
755
786
755
786
3,112
3,175
3,112
3,175
1,719
2,345
1,719
2,345
1,748
1,131
1,748
1,131
4,093
3,996
4,093
3,996
371
528
371
528
**Yelverton**
**Cinema**| |---|---| ||**10,147**
**9,508**
**1,753**
**2,345**
**28,049**
**54,229**
**4,464**
**4,524**
**44,413**
**70,606**| ||1,219
1,571
1,219
1,571
139
111
139
111
66
200
66
200
1,471
4,140
1,471
4,140
616
66,414
616
66,414
18
71
18
71
78
0
78
154
36
16
28
154
80
629
604
629
604
2,160
1,825
2,160
1,825
20
34
20
34
1,947
1,062
1,947
1,062
900
847
900
847
1,783
358
229
1,105
1,783
1,692
1,141
849
1,141
849
927
1,069
927
1,069| ||**6,855**
**4,938**
**2,068**
**2,163**
**2,087**
**71,687**
**2,180**
**1,859**
**13,190**
**80,647**| ||**3,292**
**4,570**
**(315)**
**182**
**25,962**
**(17,458)**
**2,284**
**2,665**
**31,223**
**(10,041)**
0
0
0
0
3,000
2,000
(3,000) (2,000)
0
0
**3,292**
**4,570**
**(315)**
**182**
**28,962**
**(15,458)**
**(716)**
**665**
**31,223**
**(10,041)**| ||**A Chilvers, Treasurer**
**Date: 9th September 2025**| **Page 4** ## **YELVERTON COMMUNITY PROJECTS** ## **BALANCE SHEET AT 30 JUNE 2025** |**CURRENT ASSETS**
Cash in Hand
Bank Current Accounts
Lottery Account
Charity Deposit Accounts
Term deposits
**Total Assets**|**2025**
**£**
951
1,867
6,228
66,737
0
**75,783**|**2024**
**£**
1,560
4,567
6,944
31,489
0
**44,560**| |---|---|---| |**RESERVES**
**Reserves**
Opening Balance
Movement during the year
Balance at 30th June
Transfers between Reserves
**Total Reserves**||**YelverCare**
**2025**
**2024**
**£**
**£**
5,000
5,083
3,292
4,570
8,292
9,653
(3,292)
(4,653)
**5,000**
**5,000**||**Cinema**
**2025**
**2024**
**£**
**£**
5,000
5,000
(315)
182
4,685
5,182
315
(182)
**5,000 5,000**||**Play Park**
**2025**
**2024**
**£**
**£**
30,000
30,000
25,962
(17,458)
55,962
12,542
(25,962)
17,458
**30,000**
**30,000**||**Lottery**
**2025**
**2024**
**£**
**£**
6,943
6,278
2,284
2,665
9,227
8,943
(3,000) (2,000)
**6,227 6,943**||**YCP General**
**2025**
**2024**
**£**
**£**
(2,383)
8,240
0
0
(2,383)
8,240
31,939
(10,623)
**29,556**
**(2,383)**||**Total**
**2025**
**2024**
**£**
**£**
44,560
54,601
31,223
(10,041)
75,783
44,560
0
0
**75,783## 44,560**| |---|---|---|---|---|---|---|---|---|---|---|---|---| **Signed by: A Chilvers, Treasurer Date: 9/9/2025** **Page 5** ## **YELVERTON COMMUNITY PROJECTS** ## **Balance Sheets as at 30th June 2021** |**Yelvercare/Cinema**
**2022**
**2021**
**Current Assets**
**£**
**£**
Cash in Hand
404
698
Bank Current Accounts
12,580
20,785
Charities Deposit Fund
5,471
5,247
Term deposits
25,127
10,020
**Total Assets**
**43,582 36,751**
**Represented By**
**General Fund**
**£**
**£**
Balance at 1 July 2021
36,751
29,694
2,977
4,752
**Balance at 30 June 2022**
**39,728**
**34,446**
**Replacement Fund**
Balance at 1 July 2021
0
0
Movement in the year
0
0
**Balance at 30 June 2022**
**0**
**0**
**Lottery Fund**
Balance at 1 July 2021
0
0
Movement in the year
0
0
**Balance at 30 June 2022**
**0**
**0**
**Total Reserves**
**39,728 34,446**
Surplus/(Deficit) after
movements within designated
funds|**YPP**
**2022**
**2021**
**£**
**£**
0
(6,672)
214
15,030
**0**
**8,572**
**£**
**£**
310
(310)
**0**
**0**
22,000
0
(15,148)
**0**
**6,852**
0
0
0
0
**0**
**0**
**0**
**6,852**|**YPP Lottery**
**2022**
**2021**
**£**
**£**
4,472
4,211
**4,472**
**4,211**
**£**
**£**
0
0
0
0
**0**
**0**
0
0
0
0
**0**
**0**
4,211
2,934
261
665
**4,472**
**3,599**
**4,472**
**3,599**|**YCP**
**2022**
**2021**
**£**
**£**
404
698
17,052
18,324
5,471
5,461
25,127
25,051
**48,054**
**49,534**| |---|---|---|---| ||||**£**
**£**
36,751
30,004
2,977
4,442.00
**39,728**
**34,446**
0
22,000
0
(15,148)
**0**
**6,852**
4,211
2,934
261
665
**4,472**
**3,599**
**44,200**
**44,897**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Yelverton Community Projects On accounts for the year ended 30th June 2025 Charity no (if any) 1177230 Set out on pages 1to6 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 30th June 2025. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Simon Murray Relevant professional qualification(s) or body (if any): Retired Chartered Accountant-Formerly FCA-ICAEW Address: Sparkatown House, Dousland, Yelverton, Devon PL20 6LY IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. None. IER Oct 2018