COMPANY REGISTRATION NUMBER: 11093288 CHARITY REGISTRATION NUMBER: 1177225
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Unaudited Financial Statements
31 March 2023
TREMAINE
Chartered accountants 19 Tremaine Close Hartlepool TS27 3LE
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Financial Statements
Year ended 31 March 2023
| Page | |
|---|---|
| Trustees' annual report (incorporating the director's report) | 1 |
| Independent examiner's report to the trustees | 3 |
| Statement of financial activities (including income and | |
| expenditure account) | 5 |
| Statement of financial position | 6 |
| Notes to the financial statements | 8 |
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report)
Year ended 31 March 2023
The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2023.
Reference and administrative details
Registered charity name West View Project - Children & Young People's Activity Centre Limited Charity registration number 1177225 Company registration number 11093288 Principal office and registered West View Project office Miers Avenue Hartlepool TS24 9JQ
The trustees
D Wise V Evens P Thompson J M Donlan Independent examiner Julie Todd Tremaine Chartered Certified Accountant 19 Tremaine Close Hartlepool TS27 3LE
Structure, governance and management
The organisation is a charitable company limited by guarantee, incorporated as a company on 4th December 2017 and registered as a charity on 19 February 2018. The company was established under a Memorandum of Association which was revised to accommodate and clarify chartiable status.
Prior to incorporation, the organisation was adopted by constitution on 1 August 2013. It was registered with the Charity Commission for England and Wales on 13 May 2014, under charity registration number 1157034. The unincorporated charity was removed from the Charity Commission register on 24th April 2018. All assets and liabilities of the charity were transferred to the incorporated charity on 1st April 2018.
Objectives and activities
The charity's objects are to educate and assist young people through their leisure time activities so as to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved and in furtherance of that object to provide Hartlepool a centre for meetings, lectures, classes and other forms of leisure time occupation for the benefit of young persons.
1
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Trustees' Annual Report (Incorporating the Director's Report) (continued)
Year ended 31 March 2023
Strategic report
The following sections for achievements and performance and financial review form the strategic report of the charity.
Achievements and performance
At West View Project we take the view that without young people we wouldn't exist, and because of this we place a huge value on their opinions.
The majority of the youth centre work we carry out is shaped either by the needs of young people or because of the things they tell us they want from a youth centre. We apply the same approach to longer term work with schools where young people can plan their work & where we use their feedback to adapt sessions for them.
In addition to adopting this approach we have also developed projects that give young people a voice in a wider sense. We have several years working with school councils from every Primary School in Hartlepool to develop locality based forums, allowing young people to share & discuss issues in their community, which has led to positive changes for young people & their communities.
Financial review
The reserve of the charity at the year end amounted to £55,856, Unrestricted reserves amount to £46,324 with actual free reserves (i.e. Total reserves excluding fixed assets) amounted to £2,633.
The trustees' annual report and the strategic report were approved on 27 September 2023 and signed on behalf of the board of trustees by:
D Wise Trustee
2
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of West View Project - Children & Young People's Activity Centre Limited
Year ended 31 March 2023
I report to the trustees on my examination of the financial statements of West View Project - Children & Young People's Activity Centre Limited ('the charity') for the year ended 31 March 2023.
Responsibilities and basis of report
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
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the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
3
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Independent Examiner's Report to the Trustees of West View Project - Children & Young People's Activity Centre Limited (continued)
Year ended 31 March 2023
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Julie Todd Tremaine Chartered Certified Accountant Independent Examiner
19 Tremaine Close Hartlepool TS27 3LE
28 September 2023
4
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Statement of Financial Activities (including income and expenditure account)
Year ended 31 March 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Note | £ | £ | £ | £ | |
| Income and endowments | |||||
| Donations and legacies | 5 | 700 | 42,808 | 43,508 | 44,993 |
| Charitable activities | 6 | 13,683 | – | 13,683 | 12,830 |
| Investment income | 7 | 22 | – | 22 | 23 |
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| Total income | 14,405 | 42,808 | 57,213 | 57,846 | |
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| Expenditure | |||||
| Expenditure on charitable activities | 8 | 20,443 | 36,976 | 57,419 | 56,083 |
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| Total expenditure | 20,443 | 36,976 | 57,419 | 56,083 | |
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| Net (expenditure)/income and net | |||||
| movement in funds | (6,038) | 5,832 | (206) | 1,763 | |
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| Reconciliation of funds | |||||
| Total funds brought forward | 52,362 | 3,700 | 56,062 | 54,299 | |
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| Total funds carried forward | 46,324 | 9,532 | 55,856 | 56,062 | |
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The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 8 to 15 form part of these financial statements.
5
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Statement of Financial Position
31 March 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Note | £ | £ | |
| Fixed assets | |||
| Tangible fixed assets | 13 | 43,691 | 47,758 |
| Current assets | |||
| Debtors | 14 | – | 947 |
| Cash at bank and in hand | 12,453 | 7,751 | |
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| 12,453 | 8,698 | ||
| Creditors: amounts falling due within one year | 15 | 288 | 394 |
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| Net current assets | 12,165 | 8,304 | |
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| Total assets less current liabilities | 55,856 | 56,062 | |
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| Net assets | 55,856 | 56,062 | |
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| Funds of the charity | |||
| Restricted funds | 9,532 | 3,700 | |
| Unrestricted funds | 46,324 | 52,362 | |
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| Total charity funds | 17 | 55,856 |
56,062 |
For the year ending 31 March 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
The statement of financial position continues on the following page. The notes on pages 8 to 15 form part of these financial statements.
6
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Statement of Financial Position (continued)
31 March 2023
These financial statements were approved by the board of trustees and authorised for issue on 27 September 2023, and are signed on behalf of the board by:
D Wise Trustee
The notes on pages 8 to 15 form part of these financial statements.
7
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Notes to the Financial Statements
Year ended 31 March 2023
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is West View Project, Miers Avenue, Hartlepool, TS24 9JQ.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
8
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 March 2023
3. Accounting policies (continued)
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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legacy income is recognised when receipt is probable and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
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West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 March 2023
3. Accounting policies (continued)
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Freehold property - 2% straight line Fixtures and fittings - 25% straight line
Defined contribution plans
Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.
When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.
4. Limited by guarantee
West View Project - Children & Young People's Activity Centre Limited is a company limited by guarantee and accordingly does not have a share capital.
Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.
10
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 March 2023
5. Donations and legacies
| Unrestricted | Restricted | Total Funds | |||
|---|---|---|---|---|---|
| Funds | Funds | 2023 | |||
| £ | £ | £ | |||
| Grants | |||||
| Hospital of God Greatham | – | 6,000 | 6,000 | ||
| Greggs Foundation | – | 14,808 | 14,808 | ||
| The Ballinger Charitable Trust | – | 12,000 | 12,000 | ||
| Sir James Knott Trust | – | 10,000 | 10,000 | ||
| Hartlepool Sports Foundation | 700 | – | 700 | ||
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| 700 | 42,808 | 43,508 | |||
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| Unrestricted | Restricted | Total Funds | |||
| Funds | Funds | 2022 | |||
| £ | £ | £ | |||
| Donations | |||||
| Donation | 124 | – | 124 | ||
| Asda | 200 | – | 200 | ||
| Grants | |||||
| Greggs Foundation | – | 14,807 | 14,807 | ||
| The Clothworkers Foundation | 5,000 | – | 5,000 | ||
| Hadrian Trust | 1,000 | – | 1,000 | ||
| PFC Trust | – | 5,000 | 5,000 | ||
| The Ballinger Charitable Trust | – | 12,000 | 12,000 | ||
| Hartlepool Borough Council - COVID 19 | 2,500 | – | 2,500 | ||
| Job Retention Scheme | 4,362 | – | 4,362 | ||
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| 13,186 | 31,807 | 44,993 | |||
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| 6. | Charitable activities | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2023 | Funds | 2022 | ||
| £ | £ | £ | £ | ||
| West View Projects - Junior Club | 7,690 | 7,690 | 7,800 | 7,800 | |
| Activities | 5,993 | 5,993 | 5,030 | 5,030 | |
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| 13,683 | 13,683 | 12,830 | 12,830 | ||
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11
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 March 2023
7. Investment income
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
|---|---|---|---|---|---|
| Funds | 2023 | Funds | 2022 | ||
| £ | £ | £ | £ | ||
| Bank interest received | 22 | 22 | 23 | 23 | |
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| 8. | Expenditure on charitable activities by fund type | ||||
| Unrestricted | Restricted | Total Funds | |||
| Funds | Funds | 2023 | |||
| £ | £ | £ | |||
| Charitable activities | 19,553 | – | 19,553 | ||
| Property | 890 | – | 890 | ||
| Greggs Trust | – | 14,806 | 14,806 | ||
| Ballinger Trust | – | 12,000 | 12,000 | ||
| The Hospital of God Greatham | – | 6,000 | 6,000 | ||
| Sir James Knott Trust | – | 4,170 | 4,170 | ||
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| 20,443 | 36,976 | 57,419 | |||
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| Unrestricted | Restricted | Total Funds | |||
| Funds | Funds | 2022 | |||
| £ | £ | £ | |||
| Charitable activities | 21,282 | – | 21,282 | ||
| Property | 890 | – | 890 | ||
| Greggs Trust | – | 16,911 | 16,911 | ||
| PFC Trust | – | 5,000 | 5,000 | ||
| Ballinger Trust | – | 12,000 | 12,000 | ||
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| 22,172 | 33,911 | 56,083 | |||
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| 9. | Net (expenditure)/income | ||||
| Net (expenditure)/income is stated after | charging/(crediting): | ||||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Depreciation of tangible fixed assets | 4,067 | 2,638 | |||
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| 10. | Independent examination fees | ||||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Fees payable to the independent examiner for: | |||||
| Independent examination of the financial statements | 360 |
360 |
12
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 March 2023
11. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Wages and salaries | 35,871 | 31,850 |
| Employer contributions to pension plans | 198 | 192 |
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| 36,069 | 32,042 | |
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The average head count of employees during the year was 5 (2022: 5). The average number of full-time equivalent employees during the year is analysed as follows:
| 2023 | 2022 | |
|---|---|---|
| No. | No. | |
| Charitable activities | 5 | 5 |
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No employee received employee benefits of more than £60,000 during the year (2022: Nil).
12. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
One or more trustees has claimed expenses or had their expenses met by the charity. The total amount of expenses reimbursed to trustees are:
Out of pocket expenses - £351
No of trustees reimbursed for expenses amounted to £1
13. Tangible fixed assets
| Freehold | Fixtures and | ||
|---|---|---|---|
| property | fittings | Total | |
| £ | £ | £ | |
| Cost | |||
| At 1 April 2022 and 31 March 2023 | 44,500 | 12,709 | 57,209 |
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| Depreciation | |||
| At 1 April 2022 | 6,897 | 2,554 | 9,451 |
| Charge for the year | 890 | 3,177 | 4,067 |
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| At 31 March 2023 | 7,787 | 5,731 | 13,518 |
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| Carrying amount | |||
| At 31 March 2023 | 36,713 | 6,978 | 43,691 |
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| At 31 March 2022 | 37,603 | 10,155 | 47,758 |
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West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 March 2023
| 14. | Debtors | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Prepayments and accrued income | – | 947 | |
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| 15. | Creditors: amounts falling due within one year | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Accruals and deferred income | 250 | 360 | |
| Other creditors | 38 | 34 | |
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| 288 | 394 | ||
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16. Pensions and other post retirement benefits
Defined contribution plans
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £198 (2022: £192).
17. Analysis of charitable funds
Unrestricted funds
| Unrestricted funds | |||||
|---|---|---|---|---|---|
| At | At 31 March | ||||
| 1 | April 2022 | Income | Expenditure | 2023 | |
| £ | £ | £ | £ | ||
| General Funds | 14,759 | 14,405 | (19,553) | 9,611 | |
| Property | 37,603 | – | (890) | 36,713 | |
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| 52,362 | 14,405 | (20,443) | 46,324 | ||
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| At | At 31 March | ||||
| 1 | April 2021 | Income | Expenditure | 2022 | |
| £ | £ | £ | £ | ||
| General Funds | 10,002 | 26,039 | (21,282) | 14,759 | |
| Property | 38,493 | – | (890) | 37,603 | |
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| 48,495 | 26,039 | (22,172) | 52,362 | ||
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14
West View Project - Children & Young People's Activity Centre Limited
Company Limited by Guarantee
Notes to the Financial Statements (continued)
Year ended 31 March 2023
17. Analysis of charitable funds (continued)
Restricted funds
| Restricted funds | ||||
|---|---|---|---|---|
| At | At 31 March | |||
| 1 April 2022 | Income | Expenditure | 2023 | |
| £ | £ | £ | £ | |
| Greggs Trust | 3,700 | 14,808 | (14,806) | 3,702 |
| Ballinger Trust | – | 12,000 | (12,000) | – |
| Hospital of God Greatham | – | 6,000 | (6,000) | – |
| Sir James Knott Trust | – | 10,000 | (4,170) | 5,830 |
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| 3,700 | 42,808 | (36,976) | 9,532 | |
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| At | At 31 March | |||
| 1 April 2021 | Income | Expenditure | 2022 | |
| £ | £ | £ | £ | |
| Greggs Trust | 5,804 | 14,807 | (16,911) | 3,700 |
| PFC Trust | – | 5,000 | (5,000) | – |
| Ballinger Trust | – | 12,000 | (12,000) | – |
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| 5,804 | 31,807 | (33,911) | 3,700 | |
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| Analysis of net assets between funds | ||||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2023 | ||
| £ | £ | £ | ||
| Tangible fixed assets | 43,691 | – | 43,691 | |
| Current assets | 2,921 | 9,532 | 12,453 | |
| Creditors less than 1 year | (288) | – | (288) | |
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| Net assets | 46,324 | 9,532 | 55,856 | |
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| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2022 | ||
| £ | £ | £ | ||
| Tangible fixed assets | 47,758 | – | 47,758 | |
| Current assets | 4,998 | 3,700 | 8,698 | |
| Creditors less than 1 year | (394) | – | (394) | |
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| Net assets | 52,362 | 3,700 | 56,062 | |
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18. Analysis of net assets between funds
15