CHARITY REGISTRATION NUMBER: 1177215
The Hazelwell Centre CIO Unaudited Financial Statements
31 December 2023
TREMAINE
Chartered accountants 19 Tremaine Close Hartlepool TS27 3LE
The Hazelwell Centre CIO
Financial Statements
Year ended 31 December 2023
| Page | |
|---|---|
| Trustees' annual report | 1 |
| Independent examiner's report to the trustees | 4 |
| Statement of financial activities | 5 |
| Statement of financial position | 6 |
| Notes to the financial statements | 7 |
| The following pages do not form part of the financial statements | |
| Detailed statement of financial activities | 15 |
The Hazelwell Centre CIO
Trustees' Annual Report
Year ended 31 December 2023
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2023.
Reference and administrative details
Registered charity name The Hazelwell Centre CIO Charity registration number 1177215 Principal office The Hazelwell Centre Windsor Terrace Haswell DH6 2DY Durham The trustees A Surtees (Appointed 16 May 2023) C Kell N Mills D Brooks (Appointed 22 May 2023) R Hardy (Appointed 22 May 2023) D Omide (Appointed 18 September 2024) L Clarkson (Appointed 18 September 2024) (Served from 16 May 2023 to 18 I Cochrane September 2024) (Served from 16 May 2023 to 18 K Hawley September 2024) (Served from 22 May 2023 to 18 D Howarth September 2024) Independent examiner Julie Todd Tremaine Chartered Certified Accountant 19 Tremaine Close Hartlepool TS27 3LE
Structure, governance and management
The charity registered as a Charitable Incorporated Organisation foundation on 19 February 2018.
Prior to incorporation the charity was known as The Hazelwell Centre a registered unincorporated charity constituted by trust deed dated 19 March 1980 and March 2004, charity registration number 511403.
Upon incorporation all of the charity assets were transferred to the new CIO.
1
The Hazelwell Centre CIO
Trustees' Annual Report (continued)
Year ended 31 December 2023
Objectives and activities
The charity was formed to:
Further or benefit the residents of Haswell and Haswell Plough and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power:
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to establish or secure the establishment of a community centre, and
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to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
Achievements and performance
In May 2023 we had a number of new Trustees join the board with the intention of re-establishing the centre as a focal point in the community. We reviewed our Governance Arrangements and implemented stronger and more robust systems, procedures and policies. Following a survey of the centre a number of items were identified for refurbishment, and a full redecoration took place.
The Centre relaunched on 28th July with an open day and consultation event where over 100 residents attended. From the results of the consultation it was identified that activities for young people were required.
We obtained a small grant from Ballinger Trust through their National Lotteries programme and we started our own Youth Club operating on Wednesdays for the young people of Haswell. We also welcomed Direct Steps as a tenant in the centre, they rent Suite One and use the centre Monday through Friday for delivery of their services.
Work is continuing in the centre to re-establish its presence in the community through grant applications and delivery of new services. We are also setting up a programme of maintenance schedule for continued improvements to the centre and MUGA.
2
The Hazelwell Centre CIO
Trustees' Annual Report (continued)
Year ended 31 December 2023
Financial review
The unrestricted reserves of the charity as at 31 December 2023 stand at £435,353, of which the free reserves (that is those not tied up in fixed assets) amount to £52,393.
Reserves and Risk Policy
The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems are in place to mitigate our exposure to the major risks.
The charity has a reserve policy which is kept under review and which currently seeks to maintain a minimum level of reserves of approximately 12 months running costs. The Trustee Board recommends that the policy on reserves be reviewed annually in order to take into account the forward operating costs of the organisation.
Trustees actively seek new sources of funding to continue its future activities.
The trustees' annual report was approved on 29 October 2024 and signed on behalf of the board of trustees by:
C Kell Trustee
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The Hazelwell Centre CIO
Independent Examiner's Report to the Trustees of The Hazelwell Centre CIO
Year ended 31 December 2023
I report to the trustees on my examination of the financial statements of The Hazelwell Centre CIO ('the charity') for the year ended 31 December 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement - matter of concern identified
I confirm that no other matters have come to my attention in connection with my examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Julie Todd Tremaine Chartered Certified Accountant Independent Examiner
19 Tremaine Close Hartlepool TS27 3LE
4
The Hazelwell Centre CIO
Statement of Financial Activities
Year ended 31 December 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Note | £ | £ | £ | £ | |
| Income and endowments | |||||
| Donations and legacies | 4 | 57,558 | – | 57,558 | 4,953 |
| Charitable activities | 5 | 400 | – | 400 | – |
| Investment income | 6 | – | – | – | 37 |
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| Total income | 57,958 | – | 57,958 | 4,990 | |
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| Expenditure | |||||
| Expenditure on charitable activities | 7 | 54,814 | 2,250 | 57,064 | 26,835 |
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| Total expenditure | 54,814 | 2,250 | 57,064 | 26,835 | |
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| Net income/(expenditure) and net | |||||
| movement in funds | 3,144 | (2,250) | 894 | (21,845) | |
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| Reconciliation of funds | |||||
| Total funds brought forward | 432,209 | 2,250 | 434,459 | 456,304 | |
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| Total funds carried forward | 435,353 | – | 435,353 | 434,459 | |
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The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 7 to 13 form part of these financial statements.
5
The Hazelwell Centre CIO
Statement of Financial Position
31 December 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Note | £ | £ | |
| Fixed assets | |||
| Tangible fixed assets | 12 | 382,960 | 398,420 |
| Current assets | |||
| Cash at bank and in hand | 52,493 | 36,139 | |
| Creditors: amounts falling due within one year | 13 | 100 | 100 |
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| Net current assets | 52,393 | 36,039 | |
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| Total assets less current liabilities | 435,353 | 434,459 | |
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| Net assets | 435,353 | 434,459 | |
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| Funds of the charity | |||
| Restricted funds | – | 2,250 | |
| Unrestricted funds | 435,353 | 432,209 | |
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| Total charity funds | 14 | 435,353 |
434,459 |
These financial statements were approved by the board of trustees and authorised for issue on 29 October 2024, and are signed on behalf of the board by:
C Kell Trustee
The notes on pages 7 to 13 form part of these financial statements.
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The Hazelwell Centre CIO
Notes to the Financial Statements
Year ended 31 December 2023
1. General information
The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is The Hazelwell Centre, Windsor Terrace, Haswell, DH6 2DY, Durham.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
7
The Hazelwell Centre CIO
Notes to the Financial Statements (continued)
Year ended 31 December 2023
3. Accounting policies (continued)
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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legacy income is recognised when receipt is probable and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
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The Hazelwell Centre CIO
Notes to the Financial Statements (continued)
Year ended 31 December 2023
3. Accounting policies (continued)
Tangible assets (continued)
An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
| Freehold property | - | 2% straight line |
|---|---|---|
| Plant and machinery | - | 4% straight line |
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
4. Donations and legacies
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2023 | |
| £ | £ | £ | |
| Donations | |||
| Shotton Partnership | 260 | – | 260 |
| Asda Foundation | 497 | – | 497 |
| Legacies | |||
| Hilda Edith Westgarth | 5,000 | – | 5,000 |
| Grants | |||
| Coalfields Regeneration Trust | 4,896 | – | 4,896 |
| Durham County Council | 27,085 | – | 27,085 |
| The Ballinger Charitable Trust | 10,000 | – | 10,000 |
| Co Durham Community Fund | 9,820 | – | 9,820 |
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| 57,558 | – | 57,558 | |
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The Hazelwell Centre CIO
Notes to the Financial Statements (continued)
Year ended 31 December 2023
4. Donations and legacies (continued)
| Unrestricted | Restricted | Total Funds | |||
|---|---|---|---|---|---|
| Funds | Funds | 2022 | |||
| £ | £ | £ | |||
| Donations | |||||
| Donations | 2,603 | – | 2,603 | ||
| Haswell & Haswell Plough Regeneration Partnership | – | 2,250 | 2,250 | ||
| Haswell Parish Council | 100 | – | 100 | ||
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| 2,703 | 2,250 | 4,953 | |||
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| 5. | Charitable activities | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2023 | Funds | 2022 | ||
| £ | £ | £ | £ | ||
| Room hire | 400 | 400 | – | – | |
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| 6. | Investment income | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2023 | Funds | 2022 | ||
| £ | £ | £ | £ | ||
| Interest received | – | – | 37 | 37 | |
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Notes to the Financial Statements (continued)
The Hazelwell Centre CIO
Year ended 31 December 2023
7. Expenditure on charitable activities by fund type
| Unrestricted | Restricted | Total Funds | ||
|---|---|---|---|---|
| Funds | Funds | 2023 | ||
| £ | £ | £ | ||
| General Fund | 39,354 | – | 39,354 | |
| Fixed Asset Fund | 15,460 | – | 15,460 | |
| RSPCA Felledge Equine Unit | – | 2,250 | 2,250 | |
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| 54,814 | 2,250 | 57,064 | ||
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| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2022 | ||
| £ | £ | £ | ||
| General Fund | 11,375 | – | 11,375 | |
| Fixed Asset Fund | 15,460 | – | 15,460 | |
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| 26,835 | – | 26,835 | ||
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| 8. | Net income/(expenditure) | |||
| Net income/(expenditure) is stated after charging/(crediting): | ||||
| 2023 | 2022 | |||
| £ | £ | |||
| Depreciation of tangible fixed assets | 15,460 | 15,460 | ||
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| 9. | Independent examination fees | |||
| 2023 | 2022 | |||
| £ | £ | |||
| Fees payable to the independent examiner for: | ||||
| Independent examination of the financial statements | 100 | 360 | ||
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10. Staff costs
The average head count of employees during the year was Nil (2022: Nil).
No employee received employee benefits of more than £60,000 during the year (2022: Nil).
11. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
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The Hazelwell Centre CIO
Notes to the Financial Statements (continued)
Year ended 31 December 2023
12. Tangible fixed assets
| Freehold | Plant and | |||
|---|---|---|---|---|
| property | machinery | Total | ||
| £ | £ | £ | ||
| Cost | ||||
| At 1 January 2023 and 31 December 2023 | 603,000 | 95,000 | 698,000 | |
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| Depreciation | ||||
| At 1 January 2023 | 238,580 | 61,000 | 299,580 | |
| Charge for the year | 12,060 | 3,400 | 15,460 | |
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| At 31 December 2023 | 250,640 | 64,400 | 315,040 | |
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| Carrying amount | ||||
| At 31 December 2023 | 352,360 | 30,600 | 382,960 | |
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| At 31 December 2022 | 364,420 | 34,000 | 398,420 | |
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| 13. | Creditors: amounts falling due within one year | |||
| 2023 | 2022 | |||
| £ | £ | |||
| Accruals and deferred income | 100 | 100 | ||
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| 14. | Analysis of charitable funds | |||
| Unrestricted funds |
| Unrestricted funds | ||||
|---|---|---|---|---|
| At | ||||
| At 1 January | 31 | December | ||
| 2023 | Income | Expenditure | 2023 | |
| £ | £ | £ | £ | |
| General Fund | 30,254 | 57,958 | (39,354) | 48,858 |
| Capital/Contingency Fund | 3,535 | – | – | 3,535 |
| Fixed Asset Fund | 398,420 | – | (15,460) | 382,960 |
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| 432,209 | 57,958 | (54,814) | 435,353 | |
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| At | ||||
| At 1 January | 31 | December | ||
| 2022 | Income | Expenditure | 2022 | |
| £ | £ | £ | £ | |
| General Fund | 38,889 | 2,740 | (11,375) | 30,254 |
| Capital/Contingency Fund | 3,535 | – | – | 3,535 |
| Fixed Asset Fund | 413,880 | – | (15,460) | 398,420 |
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| 456,304 | 2,740 | (26,835) | 432,209 | |
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12
The Hazelwell Centre CIO
Notes to the Financial Statements (continued)
Year ended 31 December 2023
14. Analysis of charitable funds (continued)
Restricted funds
| Restricted funds | ||||
|---|---|---|---|---|
| At | ||||
| At 1 January | 31 December | |||
| 2023 | Income | Expenditure | 2023 | |
| £ | £ | £ | £ | |
| RSPCA Felledge Equine Unit | 2,250 | – | (2,250) | – |
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| At | ||||
| At 1 January | 31 December | |||
| 2022 | Income | Expenditure | 2022 | |
| £ | £ | £ | £ | |
| RSPCA Felledge Equine Unit | – | 2,250 | – | 2,250 |
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| Analysis of net assets between funds | ||||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2023 | ||
| £ | £ | £ | ||
| Tangible fixed assets | 382,960 | – | 382,960 | |
| Current assets | 52,493 | – | 52,493 | |
| Creditors less than 1 year | (100) | – | (100) | |
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| Net assets | 435,353 | – | 435,353 | |
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| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2022 | ||
| £ | £ | £ | ||
| Tangible fixed assets | 398,420 | – | 398,420 | |
| Current assets | 33,889 | 2,250 | 36,139 | |
| Creditors less than 1 year | (100) | – | (100) | |
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| Net assets | 432,209 | 2,250 | 434,459 | |
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15. Analysis of net assets between funds
13
The Hazelwell Centre CIO
Management Information
Year ended 31 December 2023
The following pages do not form part of the financial statements.
14
The Hazelwell Centre CIO
Detailed Statement of Financial Activities
Year ended 31 December 2023
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Income and endowments | ||
| Donations and legacies | ||
| Donations | – | 2,603 |
| Haswell & Haswell Plough Regeneration Partnership | – | 2,250 |
| Haswell Parish Council | – | 100 |
| Shotton Partnership | 260 | – |
| Asda Foundation | 497 | – |
| Hilda Edith Westgarth | 5,000 | – |
| Coalfields Regeneration Trust | 4,896 | – |
| Durham County Council | 27,085 | – |
| The Ballinger Charitable Trust | 10,000 | – |
| Co Durham Community Fund | 9,820 | – |
|
|
|
| 57,558 | 4,953 | |
|
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| Charitable activities | ||
| Room hire | 400 | – |
|
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| Investment income | ||
| Interest received | – | 37 |
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| Total income | 57,958 | 4,990 |
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| Expenditure | ||
| Expenditure on charitable activities | ||
| Rates and water | 1,829 | 492 |
| Light and heat | 4,932 | 1,265 |
| Repairs and maintenance | 16,309 | 4,667 |
| Insurance | 4,367 | 3,931 |
| Accountancy fees | 100 | 100 |
| Telephone | 549 | 665 |
| Depreciation | 15,460 | 15,460 |
| RSPCA Felledge Equine Bridleway | 2,250 | – |
| Shopping | 584 | – |
| Entertainment, activities & fayres | 9,456 | 17 |
| Printing, postage & stationery | 203 | 156 |
| Cleaning, waste & toiletries | 456 | |
| Sundries | 501 | – |
| Subscriptions & TV Licence | – | 20 |
| Bank charges | 68 | 62 |
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| Total expenditure | 57,064 | 26,835 |
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| Net income/(expenditure) | 894 | (21,845) |
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15