## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month
Day Month Year
**From**
**To**
## Section A Reference and administration details
**Charity name** True Butterflies Foundation **Other names charity is known by Registered charity number (if any)** 1177209 **Charity's principal address** 38/39 Lemon street
Truro **Postcode Tr12ns**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Richard Smith
2 Amanda Kinver
3 Kelly Grigg
4 Jo Clarkson
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
||||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The True Butterflies Foundation is a Cornwall-based registered charity that supports survivors of domestic abuse and their children. The **Summary of the objects of the charity set out in its** organisation offers a broad range of support services, including **governing document** mentoring, counselling, therapeutic workshops and education.
March **2012**
**TAR**
2
True Butterflies Foundation supports children, young people and families affected by domestic abuse, trauma, adversity and challenging family circumstances. Our activities are designed to relieve the needs of those experiencing emotional, social and practical difficulties and to support them to rebuild their lives, strengthen family relationships and develop resilience.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
During the reporting period, our main activities included providing trauma-informed mentoring, family support, counselling and therapeutic support, practical guidance and emotional wellbeing interventions. We also delivered programmes designed to support parents and carers to better understand the impact of trauma and develop strategies to strengthen relationships with their children. We supported children and young people through individual and groupbased activities, helping them to develop confidence, emotional resilience, communication skills and positive relationships. We also worked collaboratively with families, schools and other professionals to ensure that support was appropriate to individual needs.
Our work benefits the public by providing accessible support to individuals and families who may otherwise experience barriers to accessing appropriate services. By supporting children, young people and families at an early stage, we aim to reduce the longer-term impact of trauma and domestic abuse and contribute to safer, healthier and more resilient families and communities. The trustees confirm that they have had regard to the Charity Commission's guidance on public benefit when exercising their powers and duties.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main** During the year, True Butterflies Foundation continued to develop and **achievements of the charity** strengthen its support for children, young people and families affected by **during the year** domestic abuse, trauma and adversity. A key achievement was the continued delivery and development of our trauma-informed mentoring and family support services. We supported children and young people to build confidence, develop emotional resilience, improve communication and strengthen positive relationships. We also worked with parents and carers to help them understand the impact of trauma and develop strategies to support their children's emotional wellbeing.
We continued to develop our Empowering Parents programme, providing parents and carers with structured support to reflect on their experiences, rebuild relationships and develop practical tools to strengthen family connections.
The charity also expanded its range of support, including therapeutic and counselling pathways, creative and wellbeing activities and support for children and young people experiencing barriers to education and engagement.
We strengthened relationships with schools, professionals and community partners, enabling us to respond more effectively to the needs of families and develop collaborative referral pathways.
Throughout the year, we continued to improve our trauma-informed approach, safeguarding practices, monitoring and evaluation processes. We remain committed to listening to the experiences of the children, young people and families we support and using their feedback to shape and improve our services.
The charity has continued to grow its reach and develop new opportunities to provide early, responsive and accessible support to families, while building a strong foundation for future development and sustainable growth.
March **2012**
**TAR**
5
## **Section E Financial review**
The trustees recognise the importance of maintaining an appropriate level **Brief statement of the** of unrestricted reserves to ensure the continued financial stability and **charity’s policy on reserves** sustainability of True Butterflies Foundation. The charity aims to maintain sufficient unrestricted reserves to manage unexpected financial pressures, fluctuations in income and unforeseen expenditure, while ensuring that available funds are used effectively to further the charity's objectives and support the children, young people and families who access our services. The trustees regularly review the charity's financial position, income and expenditure and consider the level of reserves required in relation to the organisation's ongoing commitments, operational costs and future plans. As a developing charity, True Butterflies Foundation is continuing to strengthen its unrestricted income and build its financial resilience. The trustees will continue to review the reserves policy as the organisation grows and as its financial position and commitments change.
**Details of any funds materially in deficit**
n/a
## **Further financial review details (Optional information)**
|You**may choose**to include
additional information, where
relevant about:
the charity’s principal
sources of funds (including
any fundraising);
how expenditure has
supported the key objectives
of the charity;
investment policy and
objectives including any
ethical investment policy
adopted.|Since the previous reporting period, True Butterflies Foundation has
continued to strengthen its financial monitoring and oversight processes to
support the charity's growth and ensure that funds are managed
effectively.
The trustees and management team now undertake more regular reviews
of income and expenditure against agreed budgets, enabling us to identify
variances at an earlier stage and take appropriate action where required.
We have improved our monitoring of individual funding streams and
project budgets to ensure that restricted funds are used for their intended
purposes and that expenditure is aligned with grant requirements.
We have also strengthened our forward financial planning, including
closer monitoring of expected income, committed expenditure and cash
flow. This enables the trustees to make more informed decisions about
staffing, programme delivery and future commitments.
Financial information is reviewed more regularly by the trustees,
supporting greater oversight of the charity's financial position and helping
to identify potential financial risks at an early stage.
As the charity continues to develop, we remain committed to improving
our financial systems and controls, maintaining appropriate records and
ensuring that trustees have clear and timely financial information to
support effective governance and responsible decision-making.|
|---|---|
**Section F Other optional information**
March **2012**
**TAR**
6
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||
|---|---|
||
Richard Smith
Amanda Kinver|
||
Board member
Chair|
||
05/08/2026
05/08/2026|
||
05/08/2026|
March **2012**
**TAR**
7
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name The True Butterflies Foundation **members of On accounts for the year** 28 February 2026 **Charity no** 1177209 **ended (if any) Set out on pages** 1-2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28 February 2026.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
Concerns with expense reimbursement and associated record keeping were raised in my report last year. For my follow-up review please see Section B - Disclosure.
**Signed: Date:** 5 August 2026 **Name:** Michael Biglin **Relevant professional** MAAT **qualification(s) or body (if any): Address:** Biglin Lowe Accountants Ltd ∙ Bosnoweth ∙ Higher Argal Falmouth ∙ TR11 5PE
1
**August 2026**
**IER**
**Section B Disclosure**
## **Summary**
Following the findings previously reported under _CC32: Independent Examination of Charity Accounts_ , a review has been undertaken to assess the current state of the charity’s employee expense reimbursement system. I am pleased to report that the significant deficiencies identified in the prior period have now been addressed. The charity has made substantial progress in strengthening its financial controls, compliance framework and governance standards.
## **Progress Against Key Findings**
1. **Standardisation of Expense Documentation** A consistent and well-defined approach to expense documentation has been implemented. All claims are now supported by appropriate evidence. Clear guidance has been issued to staff, ensuring that documentation requirements are understood and adhered to.
2. **Authorisation and Approval Controls**
- A formal approval hierarchy has been established and is operating effectively. All expense claims are subject to appropriate managerial review and sign-off prior to processing. This has strengthened oversight, reduced the risk of inappropriate expenditure and supports the charity’s obligation to demonstrate proper stewardship of funds.
3. **Audit Trail and Record Keeping** The charity has introduced enhanced record-keeping procedures that provide a complete and consistent audit trail from submission through to payment. Expense claims now include key information such as business purpose, dates and authorisation details. This ensures transparency and enables efficient retrospective review, supporting both internal monitoring and external scrutiny.
4. **Risk Mitigation and Compliance**
The improvements implemented have significantly reduced the risks previously identified. The charity is now better protected against:
- i. Reputational risk associated with weak financial controls
- ii. Regulatory scrutiny regarding governance and stewardship
- iii. Potential non-compliance with HMRC requirements
## **Implementation of Recommendations**
All recommendations outlined in the prior report have been completed within the expected timeframe:
- i. A comprehensive expenses policy has been developed, approved and communicated to all relevant personnel.
- ii. A standardised expense claim process has been introduced, supported by improved systems for capturing required data and documentation.
- iii. Segregation of duties has been embedded within the approval process.
- iv. Monthly reconciliation procedures are in place and operating effectively, ensuring alignment between expense records and the accounting system.
- v. A retrospective review of the previous 12 months’ expenses has been conducted, with any necessary adjustments identified and addressed.
## **Conclusion**
The charity has responded positively and effectively to the issues previously identified. The expense reimbursement system now reflects the standards expected of a well-governed organisation, with robust controls, clear processes and improved transparency. The Trustees have demonstrated strong oversight in ensuring that appropriate corrective action has been taken.
2
**August 2026**
**IER**
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True Butterflies Foundation 1777209
Receipts and payments accounts CC16a
For the period 01/03/2025 28/02/2026
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 20,331 - - 20,331 2,285
Fundraising 6,739 - - 6,739 6,325
Grants 2,942 69,203 - 72,145 164,512
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
30,012 69,203 - 99,215 173,122
AR)
A2 Asset and investment sales,
(see table).
Short Term Loan 5,430 - - 5,430 3,820
- - - - -
Sub total 5,430 - - 5,430 3,820
Total receipts 35,442 69,203 - 104,645 176,942
A3 Payments
Workshop Costs 906 - 906 191
Therapy Costs 897 - 897 3,548
Rent for Therapy 172 172 300
Mentor Expenses 1,420 1,420 3,730
Consumables for Activities 760 760 3,569
Client expenditure 657 657 2,113
Advertising, Fundraising & Marketing 1,455 1,455 3,057
Professional Fees 2,249 2,249 7,324
Postage, Printing & Stationery 275 275 207
Travel 4,002 4,002 990
General Office Expenses 2,772 2,772 5,838
Rent 28,021 28,021 35,127
Insurance 695 - 695 2,649
Wages 18,896 36,112 - 55,008 75,817
Telephones 1,813 - 1,813 1,736
Furnishings 492 - 492 9,967
Light & heat 1,792 - 1,792 3,022
Admin Costs 2,118 - 2,118 2,766
Metamorphosis 258 - 258 -
Sub total [ 36,559 ] 69,203 - 105,762 161,951
A4 Asset and investment
purchases, (see table)
Computer Equipment - - - - 3,955
Office Equipment - - - - 10,939
Sub total [ - ] - - - 14,894
Total payments 36,559 69,203 - 105,762 176,845
Net of receipts/(payments) - 1,117 - - - 1,117 97
A5 Transfers between funds 5,432 - 5,432 - - -
A6 Cash funds last year end - 3,556 5,432 - 1,876 1,779
Cash funds this year end 759 - - 759 1,876
**----- End of picture text -----**
CCXX R1 accounts (SS)
31/07/2026
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|Unredeemed Gift Cards
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash in hand
Llloyds Current Account
Paypal
**Details**
**Details**
**Details**
Personal Loan
Payroll Clearing
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**50**
**-**
**500**
**-**
**145**
**-**
**64**
**-**
**759**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
Unrestricted
**-**
**-**
**-**
**-**
Print Name
Richard Smith
Amanda Kinver|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
05/08/2026
05/08/2026|
CCXX R2 accounts (SS)
31/07/2026
2