CHARITY COMMISSION FOR ENGLAND AND WALES Trustees'Annual Reportfor the period From 0110412020 Period start date To 31103r2021 Period end date Charity name: BOLDON AND CLEADON commuN￿y LIBRARY Charity registration number: 1177203 Objectives and Activities SORPreferen¢e Para1.17 Summary of the purposes of the charity as set out in its governing document The purpose of the Boldon and Community Library {BCCL) is lo advance the education of the reshjenls of Bddon and Cleadon and other library users through the provision of a community library facility and other seNices. Wtlhin that overall purpose the BCCL provides A fr￿ library service in relation to lending b(x)ks and access to IT. b. Opporbjnities for all members of the local communty to be acttvely involved in the library. c. Formal and informal education opportunttses for adults, children and young kEople and families. d. A safe and positive experience for all visitors to the library. Summary of the main activities in relation to those purp¢)ses for the public benefit, in particular, the activities, projects or services identÉfied in the accounts. P8T8 1.17and 1.19 We provide a dynamic programme of activiti.es reflecting the needs and interests of the communty: ranging from book lending and sales to pre school activities. adult education, monthly drop in advice and info sessions from age concem and adult carers. Iwe offer access to computers and the internet and use of printing and pIK)tocopying facilities and we offer what people enjoy such as craft classes for both chikjren and adults as well classes for adults ￿ by WEA and other sim ilar organisations. We are a Library for the Communty and we bring togetkEr local people who share interests and can work and socialise together in developing those interests such 8s weekly knit and natter se￿￿)nS, a LK)ok club, regular evening talks on such diverse topics as the Brontes Irish Secret Societies. Police Dog training and qurz ngi hts. We have been in lockdown for most of the current peric￿ due to the COVID pandemic, therefore the ab)ve activities and services have been temporarily suspended. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benef it Para 1.18 In setting our objectives ar)d planning our aclivities our trustees have considered the Charity Commission's public beneftt guidance. Additional information (optional) You ma choose to include further slatements where rewant about: SORPreference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment B=CL is entirely run by volunteers as trustees as fundraisers and as workers in the library. The volunteers are all from the local communty. Para 1.38 Conlribulion m8de by voqunteers Other Achievements and Perforniance SOKOreference The charity has kept the library open when the Icral authority had it marked for closure We now have more registered users than when the library was council run The library is now open for longer hours We run activities and events such as monthly evening talks on Irish secret societies the Brontes and a question-and-answer session with a k)cal published aulhor We hold very pular morrthly quiz evenings. a book club, knÉt and natter drop in advice and info sessions and awareness sessions on topics such as dementia Children attend preschool actIVrt￿ and 40 chfldren enrolled in the summer Reading challenge We have engaged in and supported our community group activtties such as a recent Scarecrow festival In these ways we have advanced education, history and the arts in the local communty The library now has a higher profile as a community space in an area which has a shortage of such spaces and we are bringing local people together at events working i()gether as volunteers and as fundraisers We have been in lockdown for most of the cu￿ent peric4J due to the COVID pandemic, however we have Lsed the time to evaluate past perforTnance and plan for recovery, building on our previous successes however with the aim of expanding and enhancing our acts"vitses programme, wtthin govemment guidelines, encouraging and building confidence in people to relum to this communty venue. to access library services, soci81ise and take part in activities in a safe environment. Summary of the main achievements of the charity, identifying the drfference the charty's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Additional information (optional) You ma choose to include further statements where relevant about". Engage with South Tyneside Council to ensure a seamless transition and minimum disruption to setvices. Achieved. Establish a number of Workin￿groups. Now have become sulKommittees. Carry out due diligence on the building. We have identrfied issues and are working through them Recruit and train sufficient volunteers to maintain the setvice We have sufficient volunteers but need lo build a safety margin. Contact the communty to devebp a wider pr(YJramme of activity that m￿ts their rbeeds. We are now asking forfeedback as part of our consultation. Eslablish a viable financial strategy in the form of fundraising and sponsorship to cover the daY-t￿daY operational costs. We are now develo in a new Business Plan which Achievements against objectives set Pdfd 1.41 includes a f inancial strdlegy. Introduction of a coffee, area within the library as a service to users and to gener21e a source of income le have established a coffee area and are now reviewing Tt to make improvements. Implementation of broadband. wi-fi and SUFtable IT hardware within the library. Achieved. At least match. bLrt hopefully to increase. the current opening hours. Hours increased. Consult with young people for their viewson what Ihe library should be offering them in order to achieve their aspirations. I'l e consulted with young people intttally and there are plans to C2rry out in depth consultation in the new year. The objective set in our first business plan was to establish a viable f inancial strategy in the f(Thi of fundraising and sponsorship to cover Ihe daY-l￿daY operational costs. For the previous period, income generated from f undraising activtties exceeded expectations. For Ihe current tkriod, income has largely consisted of local authority and govemment (covid) grants. Performance of fundraising activities against objectives Pdra 1.41 Investment performance against objectives Para 1.41 Other Financial Review Review of the charity's f inancial position at the end of the period 54ra 1.21 At the erid of March 2021. the charity had reserves of £56,978 putting it in a healthy financial position for at least the next two lo three years. This will give us time to concenlrate on generating more income as an entirel seif-funded char We make an annuat transfer of £1.000 to reserves. At the end of this f inancial year the trustees decided to increase our reserves to £10.000. Statement explaining the policy for holding reserves stating why they are hdd Para 122 Amount of reseNes held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuiThJ as a going concern Para 1.22 £10.OCK) Para 1.22 Para 1.24 Para 1.23 Council funding has now ceased We theref(xe have to be self funding andlor access other funding sources to continue as a gthng concern. Additional information (optional) You ma choose to include further statements where relevant about.. 68.10/0 of funds came from South Tyneside CounGiI, 20.1 % from other govemment funding, 9.4°10 from donations and gifts and 2.4 % from fundraising activities. The charity's principal sources of funds (including any fundraising) Para 1.47 Investment txilicy and objectives including any social investment policy adopted Para 1.46 We T)eed to assess the impact of the patKJemic and the wvemment restrictions for the financial atKI operation of the library in the future. A description of Ihe principal risks facing the charlty Para 1.46 Other Structure, Govemance and Management Description of charity's trusts.. Type of governing document F¥ra 1.25 How is the charty constituted? Para 1.25 The charity is 8 Charrtable Incorporated OrganisatFon. A CIO is similar to a company in that tt has the same legal status as a person This means it can enter inlo corrtracts in its own name and its trustees and members generally have limited or no liabilty for the charity's debts However CIOS are not companies and do not have to register with Companies House only with the Charty Commission {CC) A CIO does rK)t exist until it is registered with the CC and oncea CIO is accepted by Ihe CC for regislration tts detsils are entered in Ihe register of charities There are two diff erent types of CIO: Foundation CIOS and Association CIOS The only voting members are also the trustees in a Foundation CEO whereas for an Association CIO the voting membetship is wider than its trustees This Charity is a Foundation CIO .y iji 111 I￿￿1 poraieu ssociation, CIO) Trustee select￿￿ meth￿S including details of any constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or mo trustees PaTr 1.25 (1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a propedy convened meeting of the charity trustees. 12) In selecting individuals for appointment as charity trustees, the charity truslees must have regard lo the skills, knowledge and experience needed for the effective administration of the CIO. Additional information (optional) You ma choose to include further statements wlEre relevant alx)ut: Policies and procedures adopted forthe induction and training of trustees P8r8 1.51 The charity's organisational structure and any wider network wilh which the charity works P¥a 1.51 Relationshi with an related Pard 1.51 parties Other Reference and Administrative detsils Char name Other name the chari uses istered cha number Charty's principal address BOLDON AND CLEADON COMMUNITY LIBRARY 1177203 Boker LarE East Boldon NE36 ORY Names of the charity trustees who manage the charity Dates acted rf not for whc4e ar Trustèe name Office {if at)y) Namè of ￿rsOn lor bodyl entitled to appoint trustee lif Ényl Gail Barkell Chair Adrian Gerrard Mallen Fiona Jean Healon 01104120 to 28109120 Secretary Lesley Elaine Cross Leslie Watson Jacqudine Watson 01104120 to 31101121 Joanne Keighley 29109120 to 31103121 Cheryl Anderson 01104120 to 28109121 10 11 12 13 14 15 16 17 18 19 20 orate trustees - names of the directors at the date the re rtwas a roved Director name Name of Irustees holding tit￿ to property ttlonging to the charity Trustee name Datesacted rf not for whole ar Funds held as custodian trustees on behalfof others Description of the assets held in this capacity Name and objects of the charity on whose beha￿ the assets are held arKI how thts falls within the custc￿lan charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional infom)ation (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) Exemptions from disclosure Reason for non-disclosure of ke nnel detaiLs Othero tional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s Full name(s} ICWg fogN Hc-Ki ON Position (eg Secretary, Chair, etc) Secfj£ bcL Date al*-/ 1112021 CHARITY COMMISSION . FOR ENGLAND hJ4D WALES 11T1203 Annual accounts for the eriod Period S￿rt date eriod en date 0110412020 To 3110312021 Section A Statement of financial activities Restricted income nds Recommended catè9ories by activity Unre$trlrted funds Endowment funds Prioryear funds Total funds Incoming resources INotÈ 31 F01 F02 F03 F04 F05 Income and endOwrn￿ts from: D￿0b0￿$3nd *cies CharikNe 35,019 35.019 860 16,371 4,459 9.692 Oihertrathng aclvknes lTrvestrKents Separate matehal itErn d ￿(x￿T Total ResourcÈs expended (Note 61 $07 35.879 35.879 30,522 ExpendIt￿re on= fwd5 2.330 Chatilatle athitEs 773 6,320 11,689 18.782 S10 6,32D 11,467 18,560 S11 222 222 14.463 16,793 Total $12 Net incomel{expenditure> before investment gainslllossÈs} S13 17,319 222 17.097 13.729 Net gain511h%ses}on nvesth*rts S14 Net incomel{expenditure) Extraordinary Items Transfèrs between funds Other Tecognised gainslllosses): S15 17.319 222 17.097 13,729 S16 $17 Gains and kMeson $18 Other ￿in$ll￿￿$￿I S19 Nét movement in funds 17.319 17.097 13,729 Reconciliation of funds.. Toial funds bmujht forward 39,181 56,500 700 478 39,881 56,978 26,152 39,881 Total funds carried ftitward Section B Balance sheet Restricted ineome funds Unrestricted funds Endowment Totsl this funds year Total last year Fixed assets Intangible assets Tangible assets Heritage assets Investments F01 F02 F03 F04 F05 {Note 15) (Note 14) {Note 16) (Note 17) Total fixed assets 10.195 10,195 8,748 Bry3 804 B( 10,195 10.195 8,748 Current assets Stocks (Note 18) Debtors (Note 19) Investments {Note 17.41 Cash at bank and in hand (Note 24) Total Cu￿ent assets Bi B07 936 936 729 46,916 47,852 46,916 47,852 34,009 34,738 B10 Creditors: amounts falling due within one year (Note 20) B11 1,069 1.069 3,605 Net current assets/(liabilities) B12 46,783 46.783 31,133 Total assets less curr•nt liabilities 813 39,881 Creditors: amounts falling due after one year (Note 20} Provisions for liabilities B14 B15 Total net assets or liabilities 816 56,978 56.978 39,881 Funds of the Charity Endowment fuT]ds (Note 27) Restricted income funds {Note 2n Unrestricted funds Revaluation reSe￿e B17 B18 478 478 700 B19 56,500 56.500 39,181 Total funds B21 56.500 478 56,978 39,881 Signed by one or trustees on behalf of all the trustees Dale of approval d(Slmml Signature Print Name CC17a IEx¢ell Section C Notes to the accounts Note 1 Basis of preparation This section should be completed by all charities. 1.1 Basis of accounting These accounts have been prepared under the historical cost convention wth ilems recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounls have beer) prepared in accordan￿ with: the Stalement of Recommended Practi￿". Accounting and Reporting by Charities preparing their accounts in accordance ￿th the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 issued on 16 July 2014 and wth. and wth. the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and ￿th the Charities Act 2011. The charity constitutes a public benefrt entty as defined by FRS 102.. -Tick as appropriate 1.2 Going Goncern If the￿ are materlal uncertaintles related to events or conditions that cast significant doubt on the charity s ability to continue as a going concem. please provide the following details or state -Not applicable", if appropriate." An explanation as to those factors that support the conclusion thal the charty is a going concern., Disclosure of any uncertainties that make the going concern assumption doubtful., Where accounts are not prepared on a going concem basis, please disclose this fact together wtth the basis on ￿lch the tnjstees prepared the accounts and the reason why the charity is not regarded as a going COn￿M. 1.3 Change of accounting policy The accounts present a true and fair view and the accounting policies adopted are those outlined in note { }. Yes. -Tick as appropriate No" Please disclose.. CC17a (Excell (i) the nature of the change in accounting policy." (li) the reasons why applying the new accounting policy provides more reliable and more relevant infonnation." and (iii) the amount of the adjustment for each line affected in the current period. each prior period presented and the aggregate amount of the adjustment relating to periods before those presented. 3.44 FRS 102 SORP. 1.4 Changes to accounting estimates No changes to accounting estimates have occurred in the reporttng period (3.46 FRS 102 SORP). Yes. No" -Tic* as appropriate Please disclose.. (i) the nature of any changes," (iij the effect of the change on income and expense or assets and liabilities for the current period.. and (ITITI) where practicable, the effect of the change in one or more future periods. 1.5 Material prior year errors No material prior year error have been identified ir) the reporting period (3.47 FRS 102 SORP). Yes. -Tid( as appropriale No. Please disclose.. (i) the nature of the priorperiod e￿or,. CC172 (Excel) (iij for each prior periodp￿sented in the accounts, the amount of the correction for each account line item affected,. and (111) the amount of the correction at the beginning of the earliest prior periodpresented in the accounts. CC17a (Exc81) Section C Notes to the accounts Note 2 Accounting policies Please complete this note when first reporting under FRS2102. S8Ction 35 of FRS102. requires 3 ￿onCl11at￿nS to be presented. rf811 arè applicable. 2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE Please provide a dèscription of the nature of each change in accounting policy Reconcilation of funds perprevious GAAP to fijnds detemiined underFRS f02 stsrt of period End of period Fund balances as previousty ststed Adjustments.. Fund balance as restated Reconcilation of net income/(net expenditure) perprevious GAAP lo net income/(net expenditure) under FRS 102 End of Net incomellexpenditurel as previously ststed Adjustments.. Previous period net incomel(expenditure) as restated CC17a (Excel) sects.on C Notes to the accounts Icontl Note 2 Accounting wlicies 2.2 INCOME This standard list o1accovn1ingp￿¢1es has b£en applredby the ch*￿yex¢ffM trlhose IKted Y&)"or Yll8". thffer¢ni or$ddition8lpolicyhas been adopledltr￿￿ this is detaAedin the bébw. of in¢ome These aTE itthed in the Stslemenl of FwHKial Ackn￿￿ ISOFAI *tsn'. the ch8nty becomes the rp5(A￿Ce* it is more I￿(￿Y ￿ not thattrhe tsustses ret*vetr* re5￿Jr¢es'. aTrJ the mor*tsry volup be measured ￿lLh suffveMieE8tty. Yes No Nl8 There h3s been no oftsethng of assets and l&*bknes. W￿L￿neand expenses, tequired Or pe￿[￿tte￿ by the FRS 102 SIYtP or FRS Yes No Nl* oits*thng Yes No Nla Gran15 ?￿j ￿onationS are onty ncbjded intr* SoFA¥knfv gw•zl inccme arernetlS.10to 5.12 FRS102 SORPI. Grdnts and do￿￿On$ lrt the ¢a5e Df perfL¥rnarKe rekted gants. inrAxne musi be recowised lo the extrnl thsttrE tharity has prwded the sp￿￿e￿ g)r#15 *YSeTh￿ as etthent to the g￿nt onty Lwf5 vthen perfirmarKe rekted are Met 15.16 FRS 102 SORPI. Legaaes are induded ￿ tr* SOFAvtsn recepl is Ihai is, v*Èn ItWE h been grant of wobale. the eXecU￿¥S h3we estabFtshed the￿ aTe Su[￿e￿ assets it) the estsiÈ 2nd any conthiiryjs atixw to tlJeJe9acy are eji￿￿￿1th￿ (E￿of￿8 chaF5ty orhave been meL Yes No Legades Yes No Yes Nla Governrnen¢ gran¢s Aid rec￿Vat￿e ￿ induded in ineune is a vthl deClaratiC￿ from the donor. kny Gfft Alts amDunl recovered w a donatyffi is eon&der&l tts bE part ot that gnt and treated as an athlrfian ia the s3m8 fut￿ do¥Htion urAess the thE IB[[￿5 ofthe appe* have speufied f￿h￿)se. Tax redaims on dona￿¢￿$ and gifts Yes No Nla Contractual incorne and onty wKluded in the ScEAifftt tre twhas goods or perfomian¢e related wvi¢os or mtstth8 perfl¥rna￿e rebted undthons. grants Yes Nla Dma1￿ wy>Js arp ￿MSUr8d atfairYJJe (the amountf(Y*thith ts a￿1 L￿￿j exchan92dl unless so. Yes No Nla Donated goods The cost of any stcé( 0f￿ths d¢xk4led l￿dIStribUti￿10 beDeftaarie5 IDbe thp fpirvalue Offh￿ grfts atthe Lrne of the￿re￿IPt and thÈy we on In trt rewtiw in Ihe stOL*s¥e di5tribuied. thty•E t*<¥[￿￿d as an Expertse atlhe carryifvj amwm ofthe stss resuItiry from revaluty￿ invÈ5knenfsio ￿rket ¥?￿ al ihe end of the year. No Nle Section C Notes to the accounts Icontl Note 3 Analysis of income fuTrts lunds Ttstsi ftH￿ p￿ry￿at sis Donations rjd leyacie5= Donalions 8fKJ ifts Gift AKJ Le aci&s General grants provided by govemmentlother charities Membership sub5CriPtK)ns 8nd Sp￿50r$h1pS ich are in substanee donaborts 3.374 3,374 16,371 31.645 Do[￿￿ed oods, facilities and services Oth&r Total 35.019 35,019 16.371 Charitablè activities: Other Total Other tradsng activities- 9.692 Other Total Income frorn invpsttnent5.' Inte￿$t incomp Dividend incorn? Rent81 and ￿aSIn Other income Total Separate material item of intome.. Totsl Other.. cL￿ver5￿?Th of endowrrtntlunds into incorne Gain on disposal of a ts[¥JIb￿ r￿e￿ assel held s own Lse Gain on disposal of 8 programme relaied investment Royyllies from the e¥pkAtation of in[d￿lU￿ ro hts Other Total TOTAL INCOME 35.879 35.879 30.522 Other infomiation- All incorne in the prior year vtss unrestricted excepifor. Iplease provlde de5¢fiption and arnountsl A dt)nalM)n of£71XI to Set u a Memo Cafe. Whtrr& any endomnent fur￿ is coThverted into incomÈ in the ièporting priod* please give the reason lor the ￿)nvers1or Where any endo%sTnent fund 1$ c￿￿erted into incornp rn the prlor perlod, plea$E give the rpa50n forthe conver5iofL Within the income items above the followirig items are material= (please disclose the nature. arno￿nE and any wlor yearamountsl CC17a IExrtll Section C Notes to the accounts (cont) Note 4 Analysis of receipts of government grants This year Description Government grnnt 1 Government grant 2 Government grant 3 Other d support grant 19,717 Styjth Tyneside CounGil support grant 4,T08 24.425 Total Last year Description Government grant 1 Govèrnm*nt grant 2 Government grant 3 Other Total This ear Last ear Please pmvlde details of any unfulfilled conditions and other contingencies attaching to grants that have been recognised in incon￿. This year Last ear Please givg detsils of other ftirms of government asslstanee from which the charity has d1￿CtlY benefited. CC17a (￿ell Section C Notes to the accounts (contl Note S Donated goods, facilities and services Thls year Last year Seconded staff Use of property Other Thi5 year Last year Please provide details of the accounting policy for the re¢ognitlon and valuation of donated goods, facilities and services. Please provide details of any unfulfilled conditions and other contingencies 3ttachlng to Tesources from donaled goods and services not recognisèd in Income. Please give detsils of other forms of other donated goods and services not recognlsed in the accounts, eg contribution of unpaid volunteers. CC17a IExcg1} Section C Notes to the accounts Icontl Note 6 Analysis of expenditure This year Last year Restrlcted irl¢Orn funds Uttrestri¢t funds Endowment funds Analysis Expenditure on raising funds.. Incurred seeking dOn8￿￿S Incurred seeking legacies Incurred See￿ng grant5 Operating membership schemes ar Social lotteries fun¢ts fvnds Totsl funds Totsl fvnds St89ing fundraising events 2,135 Fudraising agents Operating charity shops Operating 8 trading company undertaking non-charitable trading activi Advethsing, marketing, direct mail and 195 195 Start up costs incutr8d in g8ngrsting new source of future income Dztsbase developrrtnl costs Other trading activities Investment manag8menl costs: Porttolio rnana ement costs Cost of obtaining investment advicè InV￿tment administration Costs Intellectual property licencing costs Rent cdlection. property repairs aThJ maintenance charyes rotal expenditur¢ on raisin9 fun(ts 2.330 2,330 Expenditure on charitable actiwties= Direct Expenses 773 773 Total expend[￿￿ on charitablè a¢ttvlties 773 773 arate material item of expense Profession31 Fees- Bn ht Ideas rant 6.320 6,320 Total 6220 6.320 Other Ovèrheads 11.467 222 11.689 14.463 14.463 Totsl oiher expendtture TOTAL EXPENDITURE 11.467 18.560 222 11,689 18.782 14,463 1£.793 14,463 18.793 CC17a (EX￿1) Other infomiation.. Analysis of expenditure on charltable actlvltles year Last year Grant Support fvndiDg of activities Cost5 Activities undertaken direct Grant funding of attivitie5 A¢tivity or programme Support 95ts Tolal thi5 tivrties undertaken dire Total last year Other Total CC17a (Excell Section C Notes to the accounts (contl Note 7 Extraordinary items Please explain the nature of each extraordinary item occumng in the peiiod. This year Last year Description Extraordinary item 1 Extraordinary item 2 Extraordinary item 3 Extraordinary item 4 Total extrordinary items CC17a (Excell Section C Notes to the accounts Note 8 Funds received as agent 8.1 Please complete this note rfthe charity has agreed to administer the lunds of another entity as its agent NoÉe." Ifa charity is acting as an agent. it should not recogniTse the income in the Ststefftent of FinancialAdivities or the Balance Sheet. Amounl recelved Amount Paid out Balance held at èriod end Descriptionlname of party Related party (Yes orNo This year t year This year Last year This year Last year Total 8.2 Where a consortia or similar arrangementexlsts whereby 2 or more charities c#Troperate to achieve economies in the purchase of goods gr5enfi¢es, please discose details olany balance5 outslanding belween anyparticipaling members. Descrlptionlname of party Balance held at period end Thi5 year Last year Total CC17a (Excell Section C Notes to the accounts Note 9 Support Costs Please complete this note rf the ¢harity has analy5ed its expenses using aclivity categories and has support eos This year Support cost exam les Raisin funds Activi Activ Activi Grand total Basis of allocatlon (Describe method) Coveman Other Total Last year Support cost exam lesl Raisin funds Ac¢1 AGti¥ Activlt 3 GraMI total Basls of allo¢atiort IDes¢ribe meth¢xll Goveman¢e Other Total Please providè details of thè accountsng policy adopted for the Apportionment ol Gosts belween activities and any eslimation tschniques used to calculate their apportionment CC17a IExcell Section C Notes to the accounts Note 10 Details of certain items of expenditure 10.1 Fees for exarnination of the accounts Please provide details of the amountpaid for any statutory extemal scrutiny of accounts and other services provided byyour independent examiner. If nothing was paid please enter .0. in the appropriate box{es)- This year Last year Independ•nt examineVs fees 150 420 Assurance servlces other than audit or independent examination Tax advisory fees Other fees (for example: financial advice, consultancy. aC￿UntancY services) paid to the independent examiner CC17a IExcel} Section C Notes to the accounts (cont) Note 11 Paid employees Please complete this note if the chat7ty has any employees. 11.1 Staff Costs This year Last year Salaries and wages Social security costs Pension costs (defined contribution scheme) other employee benefits Total staff costs This year- Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party Last year: Please provide details of expenditure on stsff working for the charity whose contracts are with and are paid by a related party Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £tO.000 from £60,01)O upwards. If there are no such transactions, please enter 'true' in the box pmvided. No employees recelved employee beneffts (excluding omployer pension costs) for the reporting period of more than £60.000 Band Number of employees This year Last year £60,000 to £69,999 £70,000 to £79.999 £80,000 to £89.999 £90.000 to £99,999 £100,000 to £109.999 This year Last year Please provide the total amount paid to key management personnel (includes trustees and senior management) for their services to the charity. For specific amounts paid to trustees, see Note 28. CC17a (Excel) 11.2 Average head count in the year This year Number Last year Number The parts of the charity in which the employees work Total 11.3 Ex*ratia payments to employees and others (excluding trustees) Please complete if an ex-gratia payment is made. Please explain the nature of the payment This year Last year Please state the legal aulhorty or reason for making the payment This year Last year This year Last year Plèase State the amount of the payment (or value of any waiver of a rightto an assetl CC17a (Excell 11.4 Redundancy payments Please complete if any redundancy or temiination payment is made in the period. This year Last year Total amount of payment The nature of the payment (cash. asset etc.) This year Last year The extent of redundancy funding at the balance sheet date Please stste the accounting policy for any redundancy or termination payments CC17a (EX￿1} Section C Notes to the accounts {cont) Note 12 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme. 12.1 Please complete this note rfa defined contribution pensiTon scheme is operated. This year Last year Amount of contributions recognised in the SOFA as an expÈnse Please explain the basis for allocating the liability and expense of deflned contrlbutlon pension scheme betsveen activltles and between restricled and unrestricted funds. 72.2 Please complete this section where the charitypartscipates in a defined benefitpension plan but is unable to ascertain its share of the underlying assets and liabilitie5. Please confirni that although the scheme is accounted for as a defined contribution plan. it is a defined benerrt plan. Please provide such information as is available about the plan's surplus or deficit and the implications, rf any. for the reporting charity for this year and last year, if different 12.3 Please complete this section where the charity partscipates in a multl*mployer deflned benefit pension plan that 15 accounted for as a defined contn-bution plan. Describe the extent to which the charity can be liable to the plan for other entities. obligations under the terms and conditions of the multi*mployer plan. If this is different for last year, provide details Provide an explanation of how any liability arising from an agreement Wtth a multi*mployer plan to fund a deflcit has been detemiined. If this is different for last yearj provide details CC17a {Excell Section C Notes to the accounts (cont) Note13 Grantmaking Please compléte this note rf the Gharity made any grants or donations whlch in aggregate form a materialpart of Ihe Gharitable activities undartakèn. This year: 13.1 Analysis of grants paid (included In cost of charitable activities) Grants to institutlons Analysis Grants to indÈviduals Support costs Totsl Activity or prqect 1 Activity or project 2 Activity or project 3 Activity or project 4 Total Please enter"Nil" rfthè charity doès not identifyan(Vorallocate support ￿$ts. 13.2 Grants made to institutic•ns Ple?se provide details of charity's URL. My charity has made grants to partscularinstitutions that are material in the context of its grantmaking. Detaffls ol the inslitertion supported. purpose of the grant and totalpaid to each institution ITS available on the ¢hariTtys web site. Yes No Provide details below Names of insliiLrtion Purpose Total amount of grants paid £ Total grants to institutions in reporting perlod Other unanalysed grants TOTAL GRANTS PAID CC17a IExcell Last year: 13.3 Analysis of grants paid included in cost of eharitablè aeti¥itsÈsl Grants to institutions Analysis Grants to individuals Support costs Total Activity or project I Acliwty or project 2 Aclivity or prc4e¢t 3 Actiwty or prqect 4 Tolal Please enter-Nil" if tho charity do8s not Identlfy and/or allocate support costs. 13.4 Grants made to institutions Please provide details of charity's URL. My chèrity has made grants to partffcularinstitutions that are material in the context of its grantmaking. Details of the institution supported, purpose of the grant and totalpaid to each institutson is available on the charitys web sile. Yes No Pmvide delails below Names of institution Purpose Total amount of rants paid £ Total grants to Instltutlons In reportlng ￿riod Other unanalysed grants TOTAL GRA￿r$ PAID CC17a (Exc811 Section C Notes to the accounts Icontl Note 14 Tangible fixed assets Please complete this note il the charity has any tsnglble fixed assets 14.1 Cost or valuatlon Property h￿r0￿ments Equlpment & Jpliar¥ FlxtsJre5. flttlngs and equipmerrt Total Equirment & Al Ihe beginning of Ihe year Addib"ons 3,863 1.023 2,559 647 603 240 1,724 810 8,748 2.720 Revaluations Disposals Transfers. 272 272 At end ofthe year 4,886 3.2( 570 2,534 11,196 14.2 D8preciation and 1mpalrn￿nts ~Basis None SL SL SL SL 5 ye8rs 3 years 15 years Al beginning of the year Disposals 68 68 Depreciation 641 258 169 1,068 Impaim)ent Transfers. At end ofthe year 190 169 1.000 14.3 Net b¢)Dk valve Net book value at the beginning of the year 3.863 2,559 603 1,724 8.748 Nel book value at the end Dfthe year 4.886 2.565 380 2,365 10,196 CC17a (Excell 14A Imparrment This year." Please provide a description of Ihe events and Circumstances that led to the recognition or reversalof an ¥M￿lMIent loss. Lastygar." Please provide a description of the events ¢1￿￿￿$1￿n¢es that led to the tEcognltlon or revwsal oran impairnJent loss. 14.5 Revaluation ff an accounting policy of revaluation Is adomed, please pmvlde." thè effecfvè date of the rèvaluation This ar Last ear the name of independent valuèr. ifèpplieab the methods applled anrl slgnlficantassumptlons the carrying amount that would have been rewnlsed had the assets be cam'ed under the c05tmod81. 14.6 Other disclosures Thi5 year Last year (i) Pl8a58 Stale Ihe amount of bO￿OWIng costs. rfany. capilalised in the con5tru¢tion of tangible r￿ed assets and the capitsli53tion tr31e used. (li) Please provide the amount of ¢ontraclual commilments forthe 3CqUiSition of tangible Ilxedassets. {iii) Details of the existence and carrying amounts ofpmpety, plantand equipment to which the charity has wtricted title or thatare pledged security forliabilities. The Yransfers'row is for ￿￿vementS belw*en fixed assel ¢8legorres. ' Please indicate the melhod of dep￿CiatIon by deleb.ng Mje method not applffoablg (SL= stsighl line.. RB = ￿(1￿Cing balance). Also please indicate th6 ratg of dgpr8cial￿n." forstsight line. wh8tA3 the antiGipated lrfe of the asset (in yeatsj." for ￿d￿cing balance, trtr*at is the porcentage 8nnu81 deduGtM. CC17a (ExGell Section C Notes to the accounts (cont Note 15 Intangible assets Please complete this note if the charity has any intangible assets 15.1 Cost or valuation Research & development Patents and trademarks Other Total At beginning of the year Additions Disposals Revaluations Transfers ' At end of the year 15.2 Amortisation and impairnients Basis SLorRB SLorRB SLorRB SLorRB Straight Line rsL"l or Reducing Balan I'RB'I Rate At beginning of the year Disposals Amortisation Impairment Transfers. Al end of year 15.3 Net book value Nel book value al the beginning of the year Net book value al the end of the yèar 15.4 Accounting policy Please disclose the acoounting policy for intangible fLred assets including." Reasons for choosing am0￿SatiOn rates PoliGies for the recognition of any capital devek)pment CC17a (Excell 15.5 Impaimient This year: Please provide a description of the events and circumstances that led to the recognfftion or ￿VerSal of an impairment loss. Last year: Plgase provide a description of the events and ircumstances that led to the recognition or reve￿al olan impairment loss. 15.6 Revaluation If an accounting policy of revaluation Is adopted. please provide.. Thi5 year Last year the effective date of the revaluation the name of independent valuer. rfapplicable the rnethods applied the carrying amount that would have been recognised had the assets been carried under the Gost model. 15.7 Other disclosures (i) If your intangible asset was acquired by way of gran¢ provide value on initial recognition and canying amount of the asset. (li) Details of the carrying amounts of any intangible assets to which the charity has restricted litle or that are pledged as security forliabilities. (iii) Please provide the amount olcontractual Commitments for the aGqUlSltITon of intangible assets. (iv) State the amount of research and development expenditure recogni5ed as expenditure in the year. (v) Please detail the headings in the SOFA in which a charge for amortisation of ITntangible assets is included. (vi) Forany matsrial intangible assets. please pmvide a description, its carrying amount and any remaining amortisatlon period. The Iransfers. mw is for movements between fixed asset categories. ' Please indicate the method of depreciation by deleting the method not applicable (SL - straighl line.. RB = reducing balance). Also please indicate the rale of depreciation.. for straight line, what is the anticipated life of the asset (in yea￿),. for reducing balafi￿, what is the pe￿entage annual deduction. CC173 (Excel) Section C Notes to the accounts (cont) Note 16 Heritage assets Please complets this note rf the chaiity has heritage assets 16.1 General disclosu￿$ for all charities holding heritage assets Thi5 year Last year lil Explain the nature and scale of heritage assets held. lill Explain the policy for the aGqui51tion, preservation, management and disposal of heritage assets. 16.2 Cosi or valuation Hertiage asset Heritage asset Heritage asset Heritage asset Totsl At Winning of th8 year Addrtions Disposals Revaluations Transfers - At end of the year 16.3 Depreclation and Impalrments -Basis Straighl Line I'SL") or Reducing Balance Rate At beginning of the year Disposats Depreciation Impaimient Transfers" At end of year 16.4 Not b¢ok value Net book value at the beginniry of I year Net book value at the end of the year CC17a {Excell 16.5 Impaimient This year Please provide a description of the evènts and circumstsnces that led to the recognition or reversal of an impainnent loss. Last year Please provide a des¢ription of the evènts and circumstances that led to the rècognition or reversal of an impairment loss. 16.6 Revaluation ff an accounting policy of revaluation is adop£od. please provide." This year Last year the effective date of the revaluation the name of independent valuer. rfapplicable qualifications of independent valuer the methods applled and signrficant assumptions any signlficant limitations on the valuation 16.7 Analysis of heritage assets by elass or group distinguishing those at cost and those at valuation At valuaWon At cost Group Group A Total Carrying amount at the beginning of the period Additions Disposals Depreciationfimpairment Revaluation Cartwng arnount at the end of period 16.8 Heritage assets (where heritage assgts are not re¢oigni5ed on the balance sheet) This year Last year li) Explain the ￿aSOn why heritage assets have not beèn rècognised on the balance sheet. lil) Describe the significance and nature of heritage assets. Illil Disclose information that Is helpful in assessing the value of heritage assets. CC17a (Excell iv) Explain the reason why il is not practicable to obtain a valuation of heritsge assets. CC178 (Exoell 16.9 Five year summary of heritage assets tTansactions 2015 2014 2013 2012 2011 Purchases Group A Gnwp B Group C Other Donations Group A Group B Group C Other Totsl addition5 Charge for Impairment Group A Group B Group C Other Total charge for impairnient Disposals Group A- carrwng amount Group B- carying amount Group C otheT Total disposals CC17a (Excell Se¢tlon C Notes to the 3ccounts IGonti Note 17 Investment assets Please Compleie ihls nore if the ¢I￿ltyhaS anyinvesbnenlassÈts. 17.1 Fixed assets investments Ipleasè provide foreach class of investment) Cash8￿ eQu￿#1¢￿ts Other TDtsI C3nyn9 Ifairl value 8t be9inniThJ of period Add.. £d¢Jilions to investments durir period" Les5'. disposab at ¢anyn9 wal Less.. impalmients Add.. Reversal of impairments Addlld¢dudl.' Ir8nsfer inlloull in the period Addlldeductl.. net gainllbssl on revalualion Canyng Ifairl value at end ofyear 'PleBse specify additions resulting from acqul$rtlons through bu$lness ¢ombination5. if at)y. Pl83$0 nol8 that Falr Value in th1$ cont•xtls the amourtfor a55gt Gouldbe exchangedbglwowT knowlogablg and willijw parties in an am? s length transaciion. Rjrtrédedsecurifies, the frdirvalue is the valrAe of the se¢u17ty Quotedon the Lcwdon Stock Exchange Dalty Offycial Llst oroqVN41enL For otherassets wh8rn Ihere Is no marketprice on a tradedmarke¢ itis the Irustees'or valuers'bestestsnpate of fair ￿lUe. 17.2 Please PrO￿de a brÈakdown ot inve51mertS shown above agreeing with the batance shee¢ row B04 differentiating behveen those held at fair value and those held at cost tess Impalm￿nt This year.. Analysis of Investments FaIr￿lue atjwend Cash or cash 8qulvalonts Listed inve$tments Investmpnt propertles Social investtneDts Olher investmpnts Total Grand total (Fair value atyèar end+Cost le$5 irnpèimientl Last yea Analysis of investments Fairvalu*at)•* •rKI Oslless imp&irmenl Cash or ¢ash equivalents sted investmènts Investmen¢ properties Social investments Other investrnents Total Grand tstsl IFair value at year 8nd+Cost less impairm&ntl CC17a IEtyll 17.3 If your eharity hokls investrnEnt properties. please complete the following note: This year Last year il Explain the methods and significantassumptions in determlnlnu the falr value of Investment propErty hekl bythe charlty lill Name ar Independonlvaluer, (f appllcablo, and relw8nt qualifications Iliil Provlde d8talls of any restrictions on the aknllty to roallse investment property fjr on tho remittartce of inmne or di5POsal proceeds l¢vl Exptain any ¢ontr8¢tual obligations for the purchase. CDn5truction or development of investment propertyor for repairs. rrbaintenance Dr enhancements 17.4 Please prowde a breakdown of Current asset investrnents. rfapplicable. agreeing wfth the balance sheet Analysis of current asset investments Thrs year Lasi YE Cash or cash equivalents Llsted in￿$t￿tr￿ts Investment properties Social itwestmerrts othtrr In￿StM￿l1ts Total 17.5 Guarantees Th55 Last *ar Pleas• pro￿d* dotalls and 8mount of any guarants• made tr• or on behawof a third party Name of the endty or entstlès beneffttlng fromthosè guarantees Please explaln how the g￿Tan￿O lyrthgrs the ¢haW$ alms CC17a {E￿￿) 17.6 Con¢esslonary loans TIM$yeaT£ Last ￿ar£ Amount of ¢¢ncessionary loans made Imyiiiple ans maybe disclosedin ay9regatèprnv￿d Ih&tsu¢h 8ggre¥ation d¢ts noi ts&sityesi9ythk& inlorn>Jtsonl. Total LastleST£ Amount of conc8ssionary loans r4ceiv•d IAldts"p 100n$ re¢eivedm•ybe aggyega provldgdthat5￿h aggregalivn do95 llQtobwe SiynificAni inform#tioJtr}. rotsl This year Last year Temis and eonditions eg interest rate. Security provlded Valu2 of any conce5sioThary loan5 which have been committèd bui nottakèn up at the rèptirting datp Amounts payabl? *lthln 1 year Amounts payablè aftér morÈ than l yw Amoutrts TgGetvaWe within 1 yBaT Amounts rece¢vaWe after more than 1 year 17.7 A￿d￿On31 inforniation Thi5 Last Pléase PrO￿de informatitsn about the significance of inv6stments to the charftys financial position Dr performance eg. terms and ctsndltlons of loan8 or the use ol hedging to maTh8ge Nnandal ￿Sk. For all investments rne35ured at fair value, the b35is for determininy the value. induding any a5￿￿￿P￿0￿￿ applied when u$ing a Yaluatson tochnique. Where a ch8rity has pmvideil financial assets as a form ofsecurity. the carrying amount ofthe financial asset pled9Ed a5 5ecurityaiKI thtr tprrris and ¢ondltlons relatlThg to Its pledge. CC17a {ExcdJ Section C Notes to the accounts (cont) Note 18 Stocks Please complete this note if the charity holds any stock items 18.1 Please state the carylng amount of stock and work in progress analysed between activities. Slock Donated goods Work in For distribution For resale For distribution For resale progress Charitable activities: Opening Added in period Expensed in period Impaired Closing Other trading activities: Opening Added in period Expensed in period Impaired Closing Other: Opening Added in period Expensed in period Impaired Closing Total this year Total previous year This year Last year CC17a (Excdl 18.2 Please specify the carrying amount of any stocks pledged as security for liabilities CC17a (EX￿1) Section C Notes to the accounts (cont) Note 19 Debtors and prepayments Please complete this note rf the charity has any debtors or wepayments. 19.1 Analysis of debtors This year Last year Trade debtors 20.0 Prepayments and accrued in¢ome Other debtors 936.0 936.0 709.0 729.0 Total Please complete 19.2 where a material debtor is recoverable more than a year after the reporting date. 19.2 Analy515 of debtors recoverable in more than 1 year (included in debtors above) This year Last year Trade debtors Prepayments and accrued income other debtors Total CC17a (Excel) Section C Notes to the accounts (cont) Note 20 Creditors and accruals Please complete this note if the charity has any creditots or accruals. 20.1 Analysis of creditors Amounts falling due within one yèar This year Last year Amounts falling due after more than one year This year Last year Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for contracts or perfonnance-related grants Accruals and deferred income 868 2,289 201 892 Taxation and social security other creditors Total 1.069 20.2 Deferred income Please complete this note If the ¢harity has deferTed income. Thts year Last year Please explain the reasons why income is deferred. Movement in deferred income a¢￿Unt Thi5 year Last year Balance at the start of the ￿porting pertod Amounts added in current period Amounts released to Income from previous periods Balance at the end of the reporting period CC17a (Excdl Section C Notes to the accounts (contl Note 22 Other disclosures for debtors. creditors and other basic financial instruments Thi5 year Last year 22.1 Please provide informatlon about the signlllcance of financial instruments leg. debtors, creditors. investments etcl to the charitys ftnanclal position C*r perfomiance. for example. the ternis anrl ¢onditlons of loans or the use of hedging to manage financial ris 22.2 If the charlty has provided financlal assets as a form of securlty. thÈ carrying amount of the financial assèts pledged as securlty and the terms and conitions related tts its pledge should be given here. CC17a IExc811 Section C Notes lo the accounts (cont) Note 23 Contingent liabilities and Contingent assets 23.1 Contingent liabilities Where the charity has contingent liabililitiesj please complete the following section unless the possibility of their existence is remote. This year Description of item including it5 legal nature. Please describe any security provided in connection to the Estimate of financial effect Last year Description of item including its legal nature. Please describe any security provided in ¢onneclion to the liabiltty. Estimate of financial effect 23.2 Contingent assets Where the charity has contingent assets. please complete the following section when their existence is probable This year Description of item Estimate of financial effect Last year Description of item Estimate of financial effect 23.4 Other disclosures for contingent assets andlor liabilities Please provide the following inforniation where practicable: CC173 {Exc81} This year Last year Explain any uncertainties relating to the amount or timing of settlement; and the possibilty of any reimbursement Where it is not practical to make one or more of these disclosures. please state this fact CC17a (Excell Section C Notes to the accounts (cont) Note 24 Cash at bank and in hand Thi5 year Last year Short tenn cash investments (less than 3 month5 maturity date) Short term deposits Cash at bank and on hand Other Total 46,916 CC17a IExcel) Section C Noles to the accounts (contl Note 25 Fair value of assets and liabilities This ar Last ar 25.1 Please promde details of the charl￿S exposure to credit risk (the risk of incurring 010$$ due to a debtor not paying what rs owed), liquidrty risk (the risk of not being able to m¢¢t short term financial demands) and market risk (the risk that the value of an investment wlll fall due to changes in thè markei) arlslng from financial instruments to which the charity is exposed at the end olthe reportlng period and explain how the charity manages those risks. 252 Please give details of the amount ol change in the fair value of basic financial instruments Idebtors. creditors, investmonts1so+ stction 11. FRS 102 SORPII rneasured at fair value through the SoFAthat 1$ attribvtable to changes in v*dil ris CC17a IExcdl Section C Notes to the accounts (cont) Note 26 Events after the end of the reporting period Please complete this note events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the This year Last year Please provide detsils of the nature of the event Provide an estimate of the financial effect of the event or a statement that such an estimate cannot be made CC17a {Excell 111111111111 111111111111 111111111111 111111111111 111111111111 111111111111 ## **INDEPENDENT EXAMINER’S REPORT** Report to the trustees of: Boldon Cleadon Community Library Charity No: 1177203 On accounts for the year ending: 31[st] March 2021 Respective The charity’s trustees consider that an audit is not required for this responsibilities of year (under section 144(2) of the Charities Act 2011 (the Act) and trustees and that an independent examination is needed. Examiner it is my responsibility to • Examine the accounts (under section 145 of the 2011 Act) • Follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5) of the 2011 Act) and state whether particular matters have come to my attention. Basis of My examination was carried out in accordance with General Directions independent given by the Charity Commissioners. An examination includes a examiner’s review of the accounting records kept by the charity and a comparison statement of the accounts presented with those records. It also includes consideration of any unusual items or disclosure in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the accounts. Independent In the course of my examination, no matter has come to my attention: examiner’s 1. which gives me reasonable cause to believe that in any material statement respect, the trustees have not met the requirements to ensure that: - Proper accounting records are kept (in accordance with section 130 of the Act) and - Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act. 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date: 26[th] May 2021 ## Name: George Clark FCPFA Address: 7 Teesdale Gardens High Heaton Newcastle upon Tyne NE7 7RB