Walton (Berswich) Village Hall Accounts Year to date to 31.12.2023
| Walton (Berswich) Village Hall Accounts Year to date to 31.12.2023 |
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|---|---|---|---|---|---|---|---|---|---|---|
| Trading £'s 500.00 250.00 162.50 150.00 510.00 4,395.00 400.00 2,893.00 390.00 240.00 185.00 615.00 1,460.00 1,560.00 450.00 660.00 110.00 100.00 120.00 282.50 340.00 10.71 2,986.25 50.00 18,819.96 2,751.31 1,500.00 4,251.31 23,071.27 |
£'s 426.99 157.12 283.60 36.00 1,480.07 1,269.62 1,583.29 61.50 6.37 149.00 460.70 238.80 353.78 1,503.58 6,834.36 32.00 554.96 925.00 621.00 997.38 1,095.00 382.08 45.98 35.00 100.00 174.43 62.73 388.35 243.48 |
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| Income | Expenditure | Statement of Assets and Liabilities | Liabilities | £'s £'s 15.98 (181.50) 18.98 2.99 438.90 24.15 62.00 1,500.00 1,000.00 277.50 3,159.00 580.00 580.00 161,283.21 2,569.10 163,852.31 167,591.31 |
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| SBC Polling Station income Other Income French Classes Janet Mitchell Walton Music Circle Pilates Phoenix Activities Club Berkswich Bridge Club Church Group Berkswich Parish Council Little Robin Art Berkswich WI Flair Academy of Dance NHS GKY Dance Reed Wellbeing Stafford Folk Dance Club Chaseside Flower Club National Trust WMID Bird Club Janet Mellonie Art Group Personal Touch Tutoring Phillip Cooper Wayleave Village Hall Hire Bromage Room Hire Sub total Other income Interest received Rent Income Bright Horizons Nursery Sub total Total Income Surplus/(deficit)currentperiod |
Website PR (Literature & Brochures) Miscellaneous Purchases Water Rates Refuse collection Brown Bin Premises Insurance Electricity Gas Leaving Gifts Postage and Carriage Office Equipment and Stationery Sky Internet Hallmaster Booking Software Cleaning materials Repairs and Renewals Cleaning Window Cleaner Premises Expenses Grounds Maintenance Fire Extinguishers and servicing Electrical Repairs and Renewals Plumbing Repairs and Renewals Defibrillator Sundry Expenses Legal Fees Audit Fees PPL PRS Music Royalty Depreciation Plant/Machinery Depreciation Furniture/Fitting Depreciation Total expenditure |
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| Assets | ||||||||||
| Roof additions Bromage Room Boiler CCTV Wear & Tear |
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| Suppliers to be paid | ||||||||||
| Aldi EDF Electricity Prostko The Range DIY SEFE Energy Limited - Gas Tesco Water Plus Nursery rent paid 2 x Other Creditors - Party deposits Accruals Deferred income Retained income/(deficit) B/F from previous year Surplus/(deficit) current period Total liabilities |
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| Amounts owed by hirers | ||||||||||
| 167,591.31 | ||||||||||
| 20,502.17 | ||||||||||
| 2,569.10 | - |
Walton ( Berkswich ) Village Hall Treasurers Report for 2023
The use of the hall has picked up considerably since the COVID pandemic. Some of the user groups had noticed a reduction in their membership on their return to the hall, which was put down partly to membership costs. This gave the committee some concern and so we agreed to keep the hall hire charges lower, as they were during the COVID period. We did however increase the hire and deposit charges to casual hirers.
During the year we moved the banking facility from Lloyds to NatWest as they offered several different accounts so that we could benefit from interest being paid out by them. We now have a traditional current account, a business reserve account (1.45%) and a Liquidity Manager 35 Day account (3.25%), this change was implemented mid-April 2023. The interest received for the year is £2,751.31 .
The hire income in 2023 was £18,949.96 (hire income in 2022, excluding a COVID grant of £3,200.00 was £19,499.67). Total income 2023 came in at £23,201.27 ( 2022 £24,199.67). The number of casual hire bookings dropped during 2023, more by design. The committee agreed that parties must finish by 8pm, so income from the late parties has all disappeared (loss of circa £2k to £3k). Children’s party bookings have remained strong throughout the year.
To more accurately reflect the type of expenditure that we incur, a slightly different accounting treatment has been adopted for expenditure on purchases that have a long-term value i.e. more than a year. These are now being capitalised e.g. a new boiler. To account for the wear and tear of this boiler a useful life is allocated in this case 5 years, so a wear and tear amount is charged against income in each of the 5 years, instead of putting all the purchase cost of the boiler against the income in that year. All other costs are treated as before i.e. expensed.
Outgoings in 2023 that were expensed was £20,502.17 ( 2022 £20,500.11). A further spend of £4,320.00 on the roof, Bromage room boiler £1,932.00 and CCTV £2,039.53 was capitalised in 2023.
In February 2023 work started on the new website and the introduction of an online booking system for the hall. Some members of the committee worked long hours to populate the diary for all the regular users, so that anyone wanting to book the hall for casual (one-off) events could do so online. Automated emails are generated by the system to advise the Booking Secretary, Treasurer and the hirer of bookings and the payment thereof.
These changes made by the committee have given us more visibility of the workings of the hall, and any action we need to take to manage the hall.
The CCTV usage has allowed us to identify hall abuse and so act if needed, which we have had to do on a few occasions.
We remain one of the best Village Halls in our area and our usage rate is considerably higher than almost every other Village Hall. We also remain an excellent Hall that serves our local community.
We finished 2023 with a surplus of £2,699.10 (2022 £3,699.56).
Raj Bandha 05/3/2024