## **Trustees’ annual report (including Directors’ report) for the period**
**From: 1/1/2021**
**To: 31/12/2021**
**Charity name: Walton (Berkswich) Village Hall CIO**
**Charity registration number: 1177200**
## **Company number:**
## **Objectives and activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the CIO are to establish**
**and run a village hall and to promote for**
**the benefit of the inhabitants of the**
**Parish of Berkswich (including Walton on**
**the Hill, Milford, Baswich and Wildwood)**
**("area of benefit") without distinction of**
**sex, sexual orientation, age, disability,**
**nationality, race or political, religious or**
**other opinions the provision of facilities**
**for recreation or other leisure time**
**occupation of individuals who have need**
**of such facilities by reason of their youth,**
**age, infirmity or disablement, financial**
**hardship or social and economic**
**circumstances or for the public at large in**
**the interests of social welfare and with**
**the object of improving the conditions of**
**life of the said inhabitants.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The activities of the village hall over the**
**past year were to a large extent curtailed**
**by the Covid-19 epidemic until**
**restrictions were eased in September.**
**The trustees of the hall have ensured that**
**the hall has been open to public**
**organisations for their use and the**
**enjoyment of their members whenever**
**possible. When not open,**
**refurbishments to the hall have been**
**undertaken in order to benefit the groups**
**using the hall.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes, the Trustees have acted in**
**accordance with the Charity Commission**
**guidance on public benefit.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The aims of the hall do not include**
**making grants to local organisations.**
**Rather, the funds at the Trustee’s**
**disposal are used in order to provide first**
**class local facilities for the benefit of**
**local community groups and**
**organisations.**|
|Policy on social investment
including program related
investment|Para 1.38|**The CIO currently has no social**
**investment policy.**|
|Contribution made by
volunteers|Para 1.38|**Significant contributions have been made**
**by volunteers to the hall over the past**
**year. All activities undertaken to maintain**
**the hall have been carried out by**
**professional companies, however**
**volunteer trustees and officers have**
**contributed to the coordination and**
**management of these activities.**|
|Other||**-**|
## **Achievements and performance**
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**There have been few contributions over**
**the course of the past year as the hall**
**had negligible use for the first 6 months**
**of the year due to COVID restrictions.**
**However, from September 2021 onwards,**
**most of the regular users and some non-**
**regular users have cautiously returned to**
**full activities.**|
|---|---|---|---|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**One objective set for 2021 was to ensure**
**that lettings to local groups was fair and**
**reasonable. The trustees discussed this**
**and made significant reductions to hire**
**charges to help users return to pre-**
**COVID routines. All objectives for hall**
**refurbishment were achieved.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Fund raising activities in order to build a**
**new hall have been in abeyance for a**
**number of years.**
**However, the moneys raised from**
**previous fundraising activities are still**
**held on account and, to this end, a**
**Reserves Policy has been drafted with**
**the expectation that it will be approved in**
**early 2022.**|
|Investment performance
against objectives|Para 1.41|**The investment objectives of the trust are**
**conservative and are solely concerned**
**with accumulating funds for maintenance**
**of the current hall and amassing funds to**
**build a better hall.**|
|Other|||
## **Financial review**
|**Financial review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The hall is in a healthy financial position.**
**Due to receipt of local government grants**
**of £16,835, it has a surplus for the**
**reporting period of £12,800.**
**Maintenance costs of £6,500 remain the**
**largest part of expenditure.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The reserves held are for two purposes:**
**1. Hall maintenance and operation**
**2. Hall rebuilding or expansion**
**The hall is ageing and the trustees are**
**setting aside considerable funds in order**
**to allow for renovations. A further risk of**
**unforeseen difficulty has been**
**addressed.**|
|Amount of reserves held|Para 1.22|**High interest account: £76,032**
**Lloyds’ Band operating account:**
**£81,551**|
|Reasons for holding zero
reserves|Para 1.22|**-**|
|Details of fund materially in
deficit|Para 1.24|**-**|
|---|---|---|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**-**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Principal sources of funds are hall users:**
**1. Non-profit clubs and groups**
**2. Private groups (parties, etc)**
**3. Commercial organisations deemed**
**to be of benefit to the community**
**(aerobics, dance instruction, etc)**
**4. Public organisations (NHS)**
**5. Use for elections**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Investment policies are currently directed**
**solely towards the maintenance and**
**operation of the hall, with the goal of**
**providing first class facilities for users of**
**the hall.**
**The trustees to date have not adopted**
**any policy regarding social investment.**|
|A description of the principal
risks facing the charity|Para 1.46|**The major risks perceived at present are:**
**1. The return of a serious outbreak of**
**COVID or other pandemic**
**2. Decline in the material fabric of the**
**hall**|
|Other||**Efforts must continue to be made to**
**attract new groups to the hall.**|
## **Structure, governance and management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document:
for example, trust deed,
memorandum and articles of
association etc|Para 1.25|**Constitution**|
|How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The CIO has a list of approved user**
**groups, each of which can appoint a**
**representative as a trustee. There were 8**
**such groups in 2021, nominating 8**
**trustees in total. In addition, there was a**
**single honorary trustee and 4 officers**
**(who were trustees or co-opted**
**volunteers).**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**An operating protocol document has**
**been produced, outlining how the CIO**
**operates. This document together with**
**the annual accounts and the CIO**
**Constitution, shall be made available to**
**all new trustees.**
**The officers are currently documenting**
**their roles and tasks, to allow easy**
**takeover by replacement officers.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity works within ACRE, who**
**provide much useful advice and**
**assistance.**|
|Relationship with any related
parties|Para 1.51|**-**|
|Other||**-**|
## **Reference and administrative details**
> Charity name **Walton (Berkswich) Village Hall CIO -** Other name the charity uses Registered charity number **1177200** Charity’s principal address **3 Martindale, Wildwood, Stafford**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Paul Martlew|Chair (Trustee)|Reporting period|AGM|
||Darren Francis|Vice-Chair (Trustee)|Reporting period|AGM|
||Graham Kilford|Treasurer and
Bookings Officer
(Trustee)|Reporting period|AGM|
||Jackie Bandha|Secretary (Co-opted
volunteer)|Reporting period|AGM|
||Diane Hinton|Trustee|Reporting period|Chaseside Flower Club|
||Jan Shaw|Trustee|Reporting period|Walton Tennis Club|
||Jean Alden|Trustee|Reporting period|National Trust & GROW|
||John Holt|Trustee|Reporting period|Walton Music Circle|
||Michael Pascoe|Trustee|Reporting period|Berkswich Parish Council|
||Sharon Smith|Trustee|Reporting period|Walton W. I.|
||Jeremy Wheeler|Trustee|Reporting period|Phoenix Activities Club|
||June Perry|Trustee|Reporting period|Stafford Folk Dance|
||Gill Bentley|Hon. Trustee|Reporting period||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|No such assets are held.|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|-|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|-|
## **Additional information (optional)**
## **Names and addresses of advisers (optional information)**
|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (optional information)**|||
|Mrs J Bandha – Caretaker & Cleaner|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The company has taken advantage of the small companies’ exemption in preparing the report above.**
**The trustees declare that they have approved the trustees’ report (including directors’ report) above.**
**Signed on behalf of the charity’s trustees/directors**
**Signatures Full Names Position**
**Date**
## **Walton(Berkswich) Village Hall Accounts to 31 /12/ 2021**
|**Income**
Election Fee
Covid Grant - SBC
Rent
Utility refund
Investment income from NS&I
**Total Income (inc Covid Grant)**|500|
|---|---|
||£16,835.21|
||£7,741.50|
||£494.38|
||£76,032.17|
||**£101.103.26**|
|||
|**Expenditure**|**Expenditure**|**Expenditure**||
|---|---|---|---|
|||||
|Utilities|||£1,860.02|
|||||
|General Maint bldg.|inc Cleaning& Servicing||£6,496.65|
|||||
|Caretaker|||£3,504.00|
|||||
|Insurance|||£1,665.40|
|||||
|||||
|||||
|Total Expenditure|||**£13.526.07**|
|||||
|Balance of account at 1 January 2021
Balance of account at 31 December 2021
Surplus / (Deficit) in current year
Available balance without investment income
High interest Account – Balance 2019
**No statement available**|||£68,755.54
£157,583.65
£88,828.11
**£81,551.48**
**£76,032.17**|
/ _confirm that these accounts are in accordance with the books, statements, invoices and explanations presented to me._
_Mrs E Deakin – Auditor_ 05/02/2022
## **Walton(Berkswich) Village Hall Accounts to 31 /12/ 2021**
|**Income**
Election Fee
Covid Grant - SBC
Rent
Utility refund
Investment income from NS&I
**Total Income (inc Covid Grant)**|500|
|---|---|
||£16,835.21|
||£7,741.50|
||£494.38|
||£76,032.17|
||**£101.103.26**|
|||
|**Expenditure**|**Expenditure**|**Expenditure**||
|---|---|---|---|
|||||
|Utilities|||£1,860.02|
|||||
|General Maint bldg.|inc Cleaning& Servicing||£6,496.65|
|||||
|Caretaker|||£3,504.00|
|||||
|Insurance|||£1,665.40|
|||||
|||||
|||||
|Total Expenditure|||**£13.526.07**|
|||||
|Balance of account at 1 January 2021
Balance of account at 31 December 2021
Surplus / (Deficit) in current year
Available balance without investment income
High interest Account – Balance 2019
**No statement available**|||£68,755.54
£157,583.65
£88,828.11
**£81,551.48**
**£76,032.17**|
/ _confirm that these accounts are in accordance with the books, statements, invoices and explanations presented to me._
_Mrs E Deakin – Auditor_ 05/02/2022