EBBESBOURNE WAKE VILLAGE HALL
Charitable Incorporated Organisation
Registration number 1177177
ANNUAL REPORT FOR YEAR ENDING 31 - 12 - 2024
1. Correspondence address:
Little Elcombe Alvediston Salisbury Wilts SP5 5LG
2. Trustees:
Richard Trahair, Andrew Reis and Tom Parnell.
3. Structure of charity:
A CIO of Association model comprising three trustees elected from amongst the membership of the CIO; that membership also forming the Village Hall Management Committee which elects its own chair from its members (not necessarily one of the trustees).
4. Activities and objectives:
The objective of the charity is simple - to provide premises in the form of a village hall, pavilion, play area equipment and playing field for the recreation and other benefit of the residents of the civil parishes of Alvediston and Ebbesbourne Wake with Fifield Bavant, and of those living further afield who have occasion to use those premises.
Specific activities organised and run by others on these premises in 2024 included:
Talk by John Cavendish in February.
- Barn dance/Ceilidh in February.
'Singing Salon' run by Cathy Long in April - a splendid group of singers and a wide repertoire.
-
Harvest supper 12 October. Attended by 55 people. Supper prepared and cooked as ever by a stalwart group led matchlessly by Helen Lodge.
-
Wine tastings arranged by Anna Hayward.
-
Fireworks Night 5 November. A highly successful and well attended event.
-
Talk on 13 November by Stuart Tootle on 'The Last Para'. 50 attenders.
-
Quality clothing sale on 30 November.
-
Christmas sing-song on 20 December led on piano and guitar by Cathy Long and Paul Sampson.
Film Club nights organised by Hugh Pelly resumed in September.
The pavilion is always open for unrestricted use by young people for table tennis, mini-snooker and table football.
5. Achievements and performance:
a) Administration:
Management Committee meetings were convened on 7 February,18 April (including the AGM), 12 September, 14 October.
The following elections were made at the AGM:
The three trustees, Tom Parnell, Andrew Reis and Richard Trahair were re-elected. Angelika Hamilton was re-elected as Chair of the Management Committee. David Joyce as Vice-Chair. Fran Rose as Treasurer.
The Secretary role to be split, but still vacant. Minutes were taken by the Chair in the meantime.
Fran Rose was appointed for Bookings. Laura Welsh for Publicity. Hugh Pelly for Safeguarding. Peter Trickett as maintenance supervisor for Lee Marsh.
Tina Nelson resigned as Committee member as she was moving away. In October, Amanda Baird was welcomed as a new member.
In January, the WiFi extender was installed with good signal coverage. SW Wiltshire Area Grant Board approved an application for refurbishment works, granting £3900. Ebbesbourne Wake Parish Council agreed to contribute £1000, with the same expected in 2025, from precept.
In February, a full analysis of hire income was undertaken, and hire charges revised. In April, Richard Trahair (as a retired FRICS) revised the buildings reinstatement costs for the insurance policy.
In September, Hugh Pelly arranged a weekly inspection of the play area by Andy penny, to comply with H&S responsibilities. The RoSPA Play Safety inspection was also made.
From February onwards, the prospect emerged of a potential capital boost to the charity's funds from the sale of the former Congregational Chapel. Ownership was unknown, and the Charity Commission had required a village consultation on the preferred beneficiaries of the Chapel if sold. The consultation had overwhelmingly supported a proposal for the Village Hall to benefit, as the only property-owning charity in the parish. By September, with much pressure exerted on the Commission by David Warder, Hugh Pelly and Bill Stacey, a decision was still awaited on the deemed Chapel ownership and asset entitlement. No progress was reached by the year end.
b) Finance and administration:
The trustees wish to record their gratitude for the dedication and efficiency of the Honorary Treasurer, Frances Rose, and the retiring Committee Secretary Kate Lavan.
Cash flow balances during the year remained adequate: January - £17488 February - £19758 April - ££17000 plus a £2000 cash float September - £15072 October - £10533 plus a £1700 float.
(See Annual Accounts for balance, income and expenditure at Year End).
c) Repairs and maintenance:
Works, including those implemented from grants, comprised the refurbishment of the WCs and Kitchen, estimated at £5000, new stackable chairs, new wall lights and extensive wall redecoration.
By the autumn, Peter Trickett had achieved an excellent job co-ordinating the works agreed a the beginning of the year.
In February, Peter had personally carried out many maintenance tasks, and had constructed under-stage trollies to achieve convenient storage access.
In June, following extensive windblow of boundary trees, title to the field boundary against the Ebble stream was checked and clarified. Several willows needed felling or pollarding, and respec-
tive liability was agreed with the adjoining owner. Thanks are due to Helen Lodge and family, and to Andrew Reis, for all their work in dealing with the matter, including new fencing, and to Peter Trickett for his site clearance work on the playing field.
6. Conclusion:
The trustees wish to record sincere gratitude to Angelika Hamilton for her effective leadership of the Management Committee throughout 2024.
The trustees were satisfied that during the course of the year the charity had fulfilled its obligations to provide public benefit.
Signed on behalf of the trustees
Richard Trahair Trustee September 2025
- Ebbesbourne Wake Village Hall Income & Expenditure Report
Income
| Fund Raising Events: Harvest Supper Fire works Talks Fete Ceilidh Cathy Long Concert Film Club Total events income Lettings: Hall hire Yoga Parish Council Wine Club Clothes sale Total lettings income Other income Equipment hire Car park Grants - Wilts Council Wilts Council Other income Total other income Total Income for the year |
2024 1046.00 1036.20 862.00 0.00 878.00 551.00 355.00 4728.20 345.00 535.00 60.00 120.00 66.20 1126.20 40.00 170.00 3900.00 225.00 40.00 4375.00 10229.40 |
2024 1046.00 1036.20 862.00 0.00 878.00 551.00 355.00 4728.20 345.00 535.00 60.00 120.00 66.20 1126.20 40.00 170.00 3900.00 225.00 40.00 4375.00 10229.40 |
|---|---|---|
| 10229.40 |
Notes: Please see notes on Schedules page giving expenditure incurred for which the grant of £3,900 was received.
- Ebbesbourne Wake Village Hall Income & Expenditure Report
| Expenditure Fund Raising Event expenses Harvest Supper Fireworks Talks Ceilidh Film Club Total events expenditure Fixed overheads Oil Electricity Insurance BT Water Waste disposal Total fixed overheads Compliance Premises Licence Fire extinguishers TV Licence Playsafe inspection Web domain Total compliance costs Routine maintenance and other costs Caretaker Regular maintenance Window Cleaning Grass cutting Bank Charges Subscriptions Total routine costs Capital expenditure Equipment purchased (see schedule) Major repairs (see schedule) Total capital expenditure |
2024 512.77 626.78 38.00 453.54 320.76 1951.85 1473.83 1061.75 854.49 527.90 86.47 210.00 4214.44 70.00 160.42 169.50 158.40 40.79 599.11 547.90 1033.82 140.00 310.00 62.40 45.00 2139.12 498.00 6216.70 6714.70 15619.22 |
2024 512.77 626.78 38.00 453.54 320.76 1951.85 1473.83 1061.75 854.49 527.90 86.47 210.00 4214.44 70.00 160.42 169.50 158.40 40.79 599.11 547.90 1033.82 140.00 310.00 62.40 45.00 2139.12 498.00 6216.70 6714.70 15619.22 |
|---|---|---|
| 15619.22 |
Ebbesbourne Wake Village Hall
| Account Summary Total revenue Total expenditure Deficit for the year |
2024 10229.40 15619.22 |
|---|---|
| -5389.82 | |
| Monetary Assets Bank balance brought forward 1 Jan Cash balance brought forward Less deficit for the year Closing cash balance 31 Dec Closing bank balance 31 Dec NS &I account Total monetary assets |
16613.04 1362.68 |
| 17975.72 -5389.82 |
|
| 12585.90 | |
| 2047.72 10538.18 |
|
| 12585.90 | |
| 2025.99 | |
| 14611.89 |