EBBESBOURNE WAKE VILLAGE HALL
Charitable Incorporated Organisation
Registration number 1177177
ANNUAL REPORT FOR YEAR ENDING 31 - 12 - 2022
1. Correspondence address:
Little Elcombe Alvediston Salisbury Wilts SP5 5LG
2. Trustees:
Richard Trahair, Andrew Reis and Tom Parnell.
3. Structure of charity:
A CIO of Association model comprising three trustees elected from amongst the membership of the CIO; that membership also forming the Village Hall Management Committee which elects its own chair from its members (not necessarily one of the trustees).
4. Activities and objectives:
The objective of the charity is simple - to provide premises in the form of a village hall, pavilion, play area equipment and playing field for the recreation and other benefit of the residents of the civil parishes of Alvediston and Ebbesbourne Wake with Fifield Bavant, and of those living further afield who have occasion to use those premises.
Specific activities organised and run by others on these premises in 2022 included:
The Queen's Jubilee Celebrations weekend 5 June. This was deemed a great success, with beacon lighting, barbeque, parade, lunch, tea and games.
Harvest supper 8 October. This reverted to its pre-Covid success, well attended and the supper prepared and cooked as ever by a stalwart group led matchlessly by Helen Lodge.
Fireworks Night 5 November. A highly successful and well attended event.
The pavilion is always open for unrestricted use by young people for table tennis, minisnooker and table football.
A standing licence is in place for the Bright Sparks nursery school during term time. Their financial contributions continued to be adjusted on account of the severe fall in child attendance, to help enable them to continue.
5. Achievements and performance:
a) Administration:
Management Committee meetings were convened on 16 and 26 February, 16 March, 20 April (including the AGM), 28 June, 14 September, and 25 October.
On 2 February, Angelika Hamilton was elected and welcomed as Chair of the Management Committee.
The three trustees, Tom Parnell, Andrew Reis and Richard Trahair were re-elected at the AGM.
In October, the improvement of the website was discussed for further consideration.
The future of the licence hire to Bright Sparks nursery was looking increasingly doubtful for 2023, in light of the fall in child attenders.
It was confirmed that the deeds of the Village Hall and Playing Field were held without charge by Humphries Kirk Solicitors in Gussage St Michael.
b) Finance and administration:
The trustees wish to record their gratitude for the dedication and efficiency of the Honorary Treasurer, Frances Rose, and the Committee Secretary Kate Lavan who were re-elected at the AGM on 20 April.
The reserves (as funds held) stood at £20801.39 with NS&I and HSBC. (See Annual Accounts for income and expenditure).
In June, the bank account was changed in order to avoid the introduction of a monthly charge for charitable accounts.
c) Repairs and maintenance:
The steel container 'portacabin' was installed next to the pavilion, carried out by Chris and Helen Lodge with the Committee's thanks.
The pavilion's susceptibility to severe flooding from beyond the boundary was addressed with some trial protection measures.
In September, a comprehensive schedule of essential maintenance projects was analysed.
The Secretary undertook to look into the Fire Risk Assessment for the building.
Sundry routine internal and external works were carried out.
6. Conclusion:
The trustees were satisfied that during the course of the year the charity had fulfilled its obligations to provide public benefit.
Signed on behalf of the trustees
Richard Trahair Trustee September 2023
Ebbesbourne Wake Village Hall
January 2022 to end December 2022
| Income | 2021 | 2022 |
|---|---|---|
| Bright sparks | 777.60 | 0.00 |
| Hall/chair hire | 40.00 | 121.75 |
| Total | 817.60 | 121.75 |
| Special events | 2021 | 2022 |
|---|---|---|
| Alvewake Film Club | 0.00 | 187.35 |
| Harvest fes>val | 0.00 | 1022.00 |
| Fireworks | 0.00 | 779.16 |
| Float | (90.88 foat) | 221.18 |
| Total | 90.88 | 2209.69 |
| Dona4ons | 2021 | 2022 |
|---|---|---|
| Wiltshire council | 6645.00 | 2500.00 |
| Fireworks | 458.60 | - (see above) |
| Bright sparks (Electricity) | 391.36 | 813.46 |
| Bill Stacey | 15.00 | |
| Blunt | 30.00 | |
| Total | 7494.96 | 3358.46 |
| Grand total income | 2021 | 2022 |
|---|---|---|
| 8403.44 | 5689.90 | |
| Expenditure | 2021 | 2022 |
|---|---|---|
| Electric | 949.28 | 863.46 |
| Water | 94.36 | 82.94 |
| Community frst ins | 794.38 | 817.75 |
| Wiltshire council licence | 70.00 | 70.00 |
| TV Licence | 1.50 | 159.00 |
| Wiltshire village hall insurance | 50.00 | 45.00 |
| Wessex fre and Security | 52.99 | 112.74 |
| Marcus hockey | 120.00 | 100.00 |
| Watson fuel | 0.00 | 0.00 |
| Film Licence | 0.00 | 266.54 |
| Bank charges | 62.88 | |
| Total | 2132.51 | 2580.31 |
| Fundraising related expenditure | 2021 | 2022 |
|---|---|---|
| Fireworks | 499.20 | 560.06 |
| Kate lavan | 63.00 | 308.79 (Bacs /cash) |
| Feltham (rope) | 166.68 | |
| Ed Donne (harvest fes>val bar) | 299.40 | |
| Daphne Stead | 57.90 | |
| CD Isard (freworks bar) | 149.82 | |
| Helen Lodge | 309.55 (cash) | |
| Total | 562.20 | 1852.20 |
| Expenditure | 2021 | 2022 |
|---|---|---|
| Andy Penny Plumbing | - | 111.25 |
| Grass cuUng | 400.00 | 450.00 |
| Hall online | - | 34.79 |
|---|---|---|
| SJ Gillingham | - | 118.20 |
| Kate Lavan – amazon | 20.99 (food barrier) | - |
| Peter TrickeX – repairs | - | |
| Kevin Hunt | - | 125.00 |
| Fisherton (cooker) | - | 422.80 |
| Storage on site | - | 2598.00 |
| JF Dolan | 710.00 | - |
| W Stacey | 120.00 | 15.00 (re imburse) |
| RV Maidment (skip) | 232.00 | |
| Sue Cox MarWn | 24.00 (donaWon recycling) | |
| Total | 1250.99 | 4131.04 |
| 2021 | 2022 | |
|---|---|---|
| Total credit | 8403.44 | 5689.90 |
| Total expenditure | 3945.70 | 8563.55 |
| Bank Totals | 2021 | 2022 |
|---|---|---|
| NS&I | 2,025.99 | 2025.99 |
| HSBC (Dec 30) |
22,406.38 | 18775.40 |
| Cash | 657.58 | 972.02 |