EBBESBOURNE WAKE VILLAGE HALL
Charitable Incorporated Organisation
Registration number 1177177
ANNUAL REPORT FOR YEAR ENDING 31 - 12 - 2021
1. Correspondence address:
Little Elcombe Alvediston Salisbury Wilts SP5 5LG
2. Trustees:
Richard Trahair, Andrew Reis and Tom Parnell.
3. Structure of charity:
A CIO of Association model comprising three trustees elected from amongst the membership of the CIO; that membership also forming the Village Hall Management Committee which elects its own chair from its members (not necessarily one of the trustees).
4. Activities and objectives:
The objective of the charity is simple - to provide premises in the form of a village hall, pavilion, play area equipment and playing field for the recreation and other benefit of the residents of the civil parishes of Alvediston and Ebbesbourne Wake with Fifield Bavant, and of those living further afield who have occasion to use those premises.
Specific activities organised and run by others on these premises in 2021 included:
Harvest supper 9 October. This was limited in number to comply with Covid precautions. The food was mainly supplied this year by former local resident Sam Rosen-Nash, of Provenance.
Fireworks Night 5 November. A highly successful and well attended event.
The pavilion is always open for unrestricted use by young people for table tennis, mini-snooker and table football.
A standing licence is in place for the Bright Sparks nursery school during term time. Their financial contributions were adjusted temporarily on account of the pandemic restrictions, to help enable them to continue.
The summer fete had been well advanced in planning, but was cancelled at short notice on account of the onerous precautions recommended by Wiltshire Council for such events at a time of resurgent Covid.
5. Achievements and performance:
a) Administration:
Management Committee meetings were convened by Zoom on 20 January and 17 March, and in person on 29 April (including the AGM), 9 June, 15 September and 17 November.
After two years in post, David Joyce indicated that he would step down as Chairman of the Management Committee from the date of the AGM. He subsequently agreed to continue until a successor was elected. The trustees wish to record their appreciation for David's service during a period of great uncertainty, and for successfully negotiating emergency funding from Wiltshire Council consequent on the Covid pandemic.
b) Finance and administration:
The trustees also wish to record their gratitude for the dedication and efficiency of the Honorary Treasurer, Frances Rose, and the Committee Secretary Kate Lavan.
The reserves (as funds held) stood at £24432 with NS&I and HSBC. (See Annual Accounts for income and expenditure).
The Management Committee Chairman successfully secured discretionary grants totalling £4000 from Wiltshire County Council in 2021for lost revenue occasioned by the pandemic restrictions.
c) Repairs and maintenance:
A new public noticeboard was constructed and erected on the roadside boundary.
The grass mowing arrangements were reviewed.
The old lean-to wooden shed was demolished and removed and a steel container 'portacabin' sourced and ordered, all organised by Helen Lodge with the Committee's thanks.
On two occasions the pavilion was severely flooded from beyond the boundary, and working parties spent much time and energy mopping up and removing damaged goods. Flooding protection measures were investigated.
A sound system was purchased, kindly arranged by Bill Stacey.
Sundry routine internal and external works were carried out.
6. Conclusion:
The trustees were satisfied that during the course of the year the charity had fulfilled its obligations to provide public benefit.
Signed on behalf of the trustees
Richard Trahair Trustee September 2022
Ebbesbourne Wake Village Hall
January 2021 to end December 2021
| Income | 2020 | 2021 |
|---|---|---|
| Bright sparks | 1346.02 | 777.60 |
| Hall/chair hire | 0.00 | 40.00 |
| Total | 1346.02 | 817.60 |
| Special events | 2020 | 2021 |
|---|---|---|
| Alvewake Film Club | 100.00 (cash 90.88 held in foat minus stamps) |
0.00 |
| Fete | 0.00 | 0.00 |
| Rafe(in May) | 0.00 | 0.00 |
| Grand NaDonal Stakes | 0.00 | 0.00 |
| Harvest fesDval | 0.00 | 0.00 |
| Fireworks | 0.00 | 0.00 |
| (90.88 foat) | ||
| Total | 100.00 (as above foat) | 90.88 |
| Dona4ons | 2020 | 2021 |
|---|---|---|
| Berwick St John | 0.00 | - |
| Kingfsher trust donaDon | 0.00 | - |
| Wiltshire council | 10000.00 | 6645.00 |
| Fireworks | 0.00 | 458.60 |
| Bike rack | 0.00 | - |
| Dean Lane Marquis | 50.00 | - |
| Bright sparks (Electricity) | - | 391.36 |
| Total | 10050.00 | 7494.96 |
| Grand total income | 2020 | 2021 |
|---|---|---|
| 11396.02 | 8403.44 | |
| Expenditure | 2020 | 2021 |
|---|---|---|
| Electric | 461.32 | 949.28 |
| Rob Beale | 320.00 | 0.00 |
| Water | 95.81 | 94.36 |
| Community frst ins | 729.62 | 794.38 |
| Wiltshire council licence | 70.00 | 70.00 |
| TV Licence | 315.00 | 1.50 |
| Wiltshire village hall insurance | 50.00 | 50.00 |
| Wessex fre and Security | 237.53 | 52.99 |
| Marcus hockey | 120.00 | 120.00 |
| Watson fuel | 474.60 | 0.00 |
| Catchpole Law | 0.00 | - |
| Film Licence | 208.69 | 0.00 |
| Total | 3082.57 | 2132.51 |
Fundraising related expenditure 2020
2021
| Wine | - | - |
|---|---|---|
| Sandleheath band | 0.00 | - |
| WK small | - | - |
| Wiltshire frst aid course | - | - |
| Fireworks | 0.00 | 499.20 |
| Hugh – sign changes | 0.00 | - |
| Kate lavan – adverts | 0.00 | 63.00 |
| Total | 83.00 | 562.20 |
| Expenditure | 2020 | 2021 |
|---|---|---|
| Andy Penny Plumbing | - | - |
| Grass cuZng | 40.00 | 400.00 |
| Hall online | 24.99 | - |
| Floor sweeper | - | - |
| Kate Lavan – amazon | 14.99 | 20.99 (food barrier) |
| Peter Tricke\ – repairs | - | - |
| F Compton – fencing | 316.80 | - |
| C J Maple - outside lights | 180.00 | - |
| Underwoods electrical | 3338.28 | - |
| SJ Gillingham boiler | 255.36 | - |
| JF Dolan | - | 710.00 |
| W Stacey | 120.00 | |
| Total | 4170.42 | 1250.99 |
2020
2021
| Total credit | 11396.02 | 8403.44 |
|---|---|---|
| Total expenditure | 7335.99 | 3945.70 |
| Bank | Totals | 2020 | 2021 | |
|---|---|---|---|---|
| NS&I | 2,025.79 | 2,025.99 | ||
| HSBC | (Dec |
30) | 18,498.12 | 22,406.38 |
| Cash | 657.58 |