## **Eldwick and Gilstead Gala Association**
Charitable Incorporated Organisation Incorporated on 14[th] February 2018
Report of the Trustees
For the period ending 31[st] December 2023
The Trustees present their report along with the financial statement for the period ended 31[st] December 2023
Name Eldwick and Gilstead Gala Association Registered Charity 1177161 Number Financial Period 1[st] January 2023 to 31[st] December 2023 Governing Document Principal Address 37 Harden Lane BD15 0EZ Charitable Objectives To advance in life and relieve needs of young people in Eldwick, Gilstead and the neighbouring areas by providing grants to organisations that; a) Advance education; b) Provide recreational and leisure time activity in the interests of social welfare for said beneficiaries.
- Activities of the To run events to raise funds to support predominantly Association local organisations which provide facilities and activities for local children and to groups participating in the gala. These events include, but are not limited to, an annual gala, a number of discos for younger children’s age groups and a children’s pet show that raise funds which are then donated back to the individual participating groups.
- Bankers Natwest
Committee Ian Holdgate (chair) Ann Foster (secretary) Richard Hinsley(treasurer) Bill Hall
1
## _**Structure Governance and Management**_
The organisation was created c.1941. It was formed as an Association and its objectives have remained the same throughout. It is managed by a core committee with a number of additional helpers drafted in when needed to run events. There is a Chairman, Secretary and Treasurer who are re-elected each year. It became a Charitable Incorporated Organisation or CIO in February 2018.
## _**Charitable Aims and Objectives**_
To run events to raise funds to support predominantly local organisations which provide facilities and activities for local children and to groups participating in the gala. These events include, but are not limited to, an annual gala, a number of discos for younger children’s age group and a children’s pet show that raise funds which are then donated back to the individual participating groups.
## _**Review of Activities**_
In 2023 we continue not to charge for entry to our Annual Gala. This has proved operationally simpler requiring less volunteers. We continue to raise funds through programme advertising sales, a raffle and collection buckets through the period running up to and including Gala day. Due to the generosity of the local people and businesses we continue to maintain our record of giving money to children’s organisations.
## _**Policy on Reserves**_
The Association’s policy on reserves is to return as much money back to the community as possible whilst retaining enough money as reserves to fund next year’s activities. In recent years the income has grown sharply due to changes in advertising charges following changing the programme to provide colour print. Reserves generated have therefore been greater than in previous years.
## _**Committee Members Payments, Benefits and Expenses**_
There are no payments or personal expenses paid to any member of the committee.
2
## _**Accounting Policies**_
The accounts of Eldwick and Gilstead Gala Association for the period ended 31[st] December 2023 which have been prepared under a Receipts and Payments basis.
Because of this approach donations which apply to a given year do not always show in the accounts until the following year.
There is no income other than that generated by the activities of the Association and as such there are no restricted funds.
## _**Receipts and Payments Accounts – Period 1[st] January 2023 to 31[st] December 2023**_
|**Receipts**
Children's Disco
Pet Show
Gala Day
Programme Adverts
Donations
Raffle
Other
**Total Receipts**
**Payments**
Children's Disco
Pet Show
Gala Day
Programme
Raffle
Donations
Other
**Total Payments**
**Net receipts/(payments)**
Transfer to/from funds
**Surples for the period**
Cash in hand and at bank
introduced from prior year
Cash in hand and at bank|**2023**
**2022**
**£**
**£**
1160
946
70
87
2744
2563
4160
0
1339
1439
2636
5684
1530
14
**13639**
**10733**
590
385
191
0
4521
4461
1181
0
113
390
3550
4050
1284
0
**11430**
**9286**
**2209**
**1447**
0
0
2209
1447
10205
8758
12415
10205|
|---|---|
3
The only significant expense in 2023 was the general insurance policy included under other expenses.
## _**Donations Made for the Year 2023**_
Donations were made to the following Organisations.
|1st Eldwick Brownies|Bingley Army Cadets|
|---|---|
|2nd Eldwick Brownies|Eldwick School Assoc.|
|2nd Eldwick Guides|Eldwick Allrounders|
|Eldwick Scouts|Pat Dogs|
|1st Bingley Scouts|Rotary Club|
|9th Bingley Scouts|The Eldwick Church|
|Eldwick Village Society|Busy Bees Toddler Group|
|Eldwick Junior Football Club|Aire Valley Hockey|
## _**Statement of assets and liabilities – at 31[st] December 2023**_
||Cash Funds
£
Cash at Bank and in Hand
12415
Oher Assets
£
1/2 Share of PA system
650
Liabilities
£
Donations toBeneficiaries
0|
|---|---|
Signed on behalf of the trustees on
Richard Hinsley
Ian Holdgate
4