Eldwick and Gilstead Gala Association
Charitable Incorporated Organisation Incorporated on 14[th] February 2018
Report of the Trustees
For the period ending 31[st] December 2020
The Trustees present their report along with the financial statement for the period ended 31[st] December 2020
Name Eldwick and Gilstead Gala Association Registered Charity Number 1177161 Financial Period 1[st] January 2020 to 31[st] December 2020 Governing Document Principal Address 41 Pengarth Eldwick Bingley BD16 3DX Charitable Objectives To advance in life and relieve needs of young people in Eldwick, Gilstead and the neighbouring areas by providing grants to organisations that; a) Advance education; b) Provide recreational and leisure time activity in the interests of social welfare for said beneficiaries.
- Activities of the Association To run events to raise funds to support predominantly local organisations which provide facilities and activities for local children and to groups participating in the gala. These events include, but are not limited to, an annual gala, a number of discos for younger children’s age group and a children’s pet show that raise funds which are then donated back to the individual participating groups.
Bankers Barclays Bank, 152 Main St, Bingley BD16 2HS Committee Ian Holdgate (chair) Ann Foster (secretary) Richard Clarke (treasurer) Bill Hall Colin Cresswell
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Structure Governance and Management
The organisation was created over 60 years ago. It was formed as an Association and its objectives have remained the same throughout. It is managed by a core committee with a number of additional helpers drafted in when needed to run events. There is a Chairman, Secretary and Treasurer who are re-elected each year. It became a Charitable Incorporated Organisation or CIO in February 2018.
Charitable Aims and Objectives
To run events to raise funds to support predominantly local organisations which provide facilities and activities for local children and to groups participating in the gala. These events include, but are not limited to, an annual gala, a number of discos for younger children’s age group and a children’s pet show that raise funds which are then donated back to the individual participating groups.
Review of Activities
In 2020 we were able to run one disco before lockdown occurred. No other events were run during 2020. We are planning on a reduced Gala event in mid-July 2021 if lockdowns allow.
The charity employs no staff nor does it have any property or buildings so the financial effect of Covid has been minimal.
Policy on Reserves
The Association’s policy on reserves is to return as much money back to the community as possible whilst retaining enough money as reserves to fund next year’s activities. In recent years the income has grown sharply due to changes in advertising charges following changing the programme to provide colour print. Reserves generated have therefore been greater than in previous years.
Committee Members Payments, Benefits and Expenses
There are no payments or personal expenses paid to any member of the committee.
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Accounting Policies
The accounts of Eldwick and Gilstead Gala Association for the period ended 31[st] December 2020 which have been prepared under a Receipts and Payments basis.
Because of this approach donations which apply to a given year do not always show in the accounts until the following year.
There is no income other than that generated by the activities of the Association and as such there are no restricted funds.
Receipts and Payments Accounts – Period 1[st] January 2020 to 31[st] December 2020
| Receipts Children's Disco Pet Show Gala Day Programme Sales Programme Adverts Donations Other Total Receipts Payments Children's Disco Pet Show Gala Day Programme Other Depreciation Donations Total Payments Net receipts/(payments) Transfers to/(from) funds Surplus for the period Cash at Bank and in Hand introduced from Prior year Cash at bank and in Hand |
2020 2019 £ £ 172 482 0 72 150 2,110 0 2,014 560 4,045 0 5 0 0 882 8,728 120 445 0 13 713 4,153 0 628 0 0 0 0 0 4,350 833 9,589 49 (861) 0 0 49 (861) 7,954 8,815 8,003 7,954 |
|---|---|
Income shown in Programme adverts includes a donation from the Co-op which relates to the 2019 Gala. The only significant expense in 2020 was the general insurance policy.
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Donations Made for the Year 2020
No donations were made this year due to the inactivity of the charity.
Statement of assets and liabilities – at 31[st] December 2020
| Cash Funds | £ |
|---|---|
| Cash at Bank and in Hand | 8,012 |
| Other Assets | £ |
| 1/2 Share of PA system | 650 |
| Liabilities | £ |
| Donations to Beneficiaries | 0 |
Signed on behalf of the trustees on
Richard Clarke
Ian Holdgate
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