Trustees’ Annual Report for the period
From 01/01/2022 Period start date To 31/12/2022 Period end date
Charity name: Hampshire Swifts
Charity registration number: 1177146
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote for the benefit of the public the conservation of the Common Swift in Hampshire by raising general awareness of the declining status of this species, identifying and protecting existing nest sites and by encouraging the provision of additional nest site across the county. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities of Hampshire Swifts are: 1. To establish the precise location of Swift nest sites across Hampshire through promotion of the Hampshire Swifts survey. Provision of nest site data to be made to the Hampshire Biodiversity Information Centre 2. To raise the awareness of the general public, via talks, articles, displays, a website, Facebook Group, twitter feed and Swift walks, of the problems Swifts are facing 3. To source and make Swift nest boxes for installation wherever required across the county. These locations can be houses, schools, colleges, commercial buildings and churches 4. To comment and interact with the planning process in Hampshire in order to promote the integration of Swift bricks in new housing developments |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | As set out by the Charity Commission in its Guidances on Public Benefit in respect of the public benefit requirement in running a charity and its reporting, in their opinion the Trustees consider that they have complied with their duty to have due regard to the Commission’s public benefit guidances when exercising any powers or duties to which the guidances are relevant. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | - continued widespread installation of Swift nest boxes across Hampshire with some great successes such as at Winchester Cathedral and the Hospital of St Cross. https://www.hampshireswifts.co.uk/blog - ran several display stands and talks across the county, designed to inform the public about our activities - further refined our website, Facebook and twitter feeds to diversify how we inform and interact with Swift enthusiasts across the county and beyond including providing updates on the successful use of boxes around the county - we routinely review and comment on all larger planning applications made to the 15 planning authorities in Hampshire - built on previous work and contributed several hundred records towards the Hampshire Swift survey nest site location database on our website |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are planning several larger projects over the next 12 months so will need to increase our reserves a little. In order to achieve this we will be appointing a volunteertomanagefund-raising. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Hampshire Swifts currently has no policy on holding reserves. The Trustees try to maintain an adequate reserve of funds from donations and grants to fund the installation of nest boxes on churches, schools and other projects which don’t have the means to fund such projects. |
| Amount of reserves held | Para 1.22 | The reserves held at the end of December 2022 is £3,423. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Whilst we do receive donations from providing talks and ‘Swift walks’ within the county the majority of our funds come from grant applications. This year we have received funding from: New Alresford TC - £433 John Lewis - £333 Belgae Trust-£895 |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | We are working to minimise the risks that would be caused to our activities by the ‘dropping out’ of any of our key players. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Discussed and agreed at Trustees meetings |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Hampshire Swifts |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1177146 |
| Charity’s principal address | 40 Taskers Drive, Anna Valley, Andover Hampshire SP11 7SA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Prof Catharine Gale |
||||
| Rachel Hardy | ||||
| Tim Norriss | Lead Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Tim Norriss | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountant | Castle View Accounting |
New Barn, Mudberry Lane, Bosham, PO18 8TS |
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| charity’s trustees | ||
|---|---|---|
| Full name(s) Position (eg Secretary, Chair, etc) Date |
Timothy Norriss | Catharine Gale |
Lead Trustee |
Trustee | |
| 30/10/2023 | ||
| 30/10/2023 |
HAMPSHIRE SWIFTS Profit and Loss Account for the Period Ended 31 December 2022 2021 Turnover 8,740 8.476 Cost of 5ale5 Gro&8 PTofrtl([1S> 8,740 8.476 Distribution Administrative apen5¢5 7,125 Operaiin8 e¢Sts 7,123 Other operating income Totsl other operating in¢A)meJllLw) OperAtlng ProfiV(L4ss) Intertst reLivable and similar {706) Interest Yab]ead skmilaT Net Finarto incomeJlLnss) ProfiV(Loss) on ordinwa¢tivities befor¢ fwts(ffi Tax on profit on orditiary aetivitie5 Profit4LwJ) for the fmaDciI perlod fttt tx*ti (706) 1351 There were no reCOlsed gains or Iosscs other than the profiV(Iw) showm attributable to the shareholders for the peri(NJ endd 3 1 DeCnbel 2022
HAMPSHIRE SWIFrs Balance Sheet for tbe Period Ended 31 December 2022 2022 2021 Fixed assets Intsn8Lble fixed & Tangible fixed eL$ Investments TO1 rued sets Current gsjds St¢xks Debtors vesttnents Cash at bank and in Iwjd 3,423 4,129 Total eurrent a11&bIlItie&) 3.423 4.129 Credito Creditors- amounts falling due within orte yeor Net current le19 3.423 4,129 Total Ag8et$ lem ¢urreDt li•biliti 3,423 4,129 Creditors- amounts fallin8 diie after more thAn one ye•r Provision for liabilities LM¥ term tOrS Net Md#/Oiabiiitiu) Capital 8Dd rexrye• Profit and loss aceA)urtt Rev8]tIon Other resee5 {7061 1.279 4.129 2.850 Total sh*reholden fud9 Approv by the TteeS on .........2811¢Y2023 Signed on their behalf by Twstee...... l l.r Printed N3m¢'. rllnothy N(xri
CHARITY COMMISSION FOR ENGLANO ANO WALES HampshirB Swifts Receipts and payments accounts CC16a For thè F*iod from To 01-J4n-22 31-Dec-22 Section A Receipts and payments funds funds ftrnds Total lunds Last y•ar 4th• to th? nMr•¥te to lh• n•wost£ toth• h•arttte A1 Recei Sele8 of boxes and sound 8y8t&YA Grants Sale8 iabl8 Income Oon8tonafoi t8frt8 the Return of camér 380 1.881 8.328 333 104 1.e81 825 62S Sub total (Gross income for AR) 4740 740 4476 A2 A¥$•t and Inv•stm•nt sal••. 1809 tablo). Sub total rotai recelpts 8.740 740 A3Pa mènts 8ox W1hae Evtnl lee InsurBnc Websrte Tlmers and8ound L8nyarth Logo Point 1.740 8,740 25 109 572 e,003 109 SY2 81 324 142 18 Sub total 7.12J A4 A•4•t and In¥tm•nI purcha••i, tabl•) Sub total gN46 7,125 Net olrecelpts/(paym8ntsJ AS Trnn•fèrs betwRen funds A8 Cash funds last year end Cash funds this yèar end 706 4,129 4,129 3N23 2,7Y8 CCXX R1 accounts ISS) 28110r2023
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds to nearest£ Catègoriès Details 81 Cash funds h in Bank 3h23 Total cash funds 3N23 Unrestrict•d funds R•strict•d funds to noaMst£ Endowmènt funds to n•ar•st£ Details Fund towhh Currtrnt valu• onal Oetails Co•tlopkn•ll B3 Invostmont Fund to whh Details ¢o•tlopkn•ll current v•lu• tknal 84 Assets retalned for th• ¢harlty'• own ule Fund towhh lknb Amount du• Vlheh duè Thal Detalls B6 Llabllltlos S4ned ty one orh¥Qtres on tehalf of 811 the trltstees Signature Print Name Dale of roval rTholhy NorrBs 2811012023 C8tharin¢ G81tr 28110023 CCXX R2 accounts ISSI 2811012023