## **Hampshire Swifts Trustees Zoom meeting – 22 November 2021 7pm**
## **MINUTES**
1. Charity Status
2. Achievements 2021
3. Social Media & Website
4. The Future
5. AOB
6. Next meeting
Present: Tim Norriss, Catharine Gale and Rachel Hardy
2. Charity Status
- Existing Trustees
- Tim’s tenure as trustee expires on 5 Feb 2022
- Catharine Gale and Rachel Hardy tenures expire on 3 September 2023
- More trustees needed – TN to ask Keith Betton if he can recommend anyone. Other names put forward – Tristan Norton, Bob Lord, Anthony & Linda Mollison.
- Annual Report and return
- TN confirmed this doesn’t require auditing and next return is due by the end of October 2022 submitted online.
- Finance and grants
- The bank balance in the a/c on 21 Nov 2021 was £6,099, (previously £ 3,548 at end of Aug 2020).
- A grant has been received from Waitrose of £333.
- The cost of boxes has gone up to £35 supply and fix, or £40 per painted box. We now no longer receive a donation from Roger for each box due to increased cost of materials. So we will now rely on grants from HOS, Waitrose etc, plus sales and donations for income. Whilst nearly all people pay for the boxes put up on their houses HS do pay for some boxes if the house can’t afford the cost. Boxes requested by Councils eg Winchester and Southampton are paid for by those councils but boxes put up on churches or community buildings (eg Abbotts Ann shop) are paid for from HS funds. A further 20 boxes at the Hospital of St Cross + call player will also be a further significant expense paid for by HS. It is expected that our funds will substantially reduce over the next 12 months as we catch up on the backlog of church boxes and St Cross.
- In addition the charity owns a number of Minstead and other boxes plus call attraction systems.
- Catharine Gale is to be added as signatory to the charity bank account with Lloyds – TN.
- Insurance
- This was allowed to expire due to Covid restricting our activities. TN has now been renewed with next renewal on 9 July 2022, to cover us for Public Liability at talks and events, with Unity Insurance – Ansvar Charity Protect.
1
## 3. Achievements 2021
- Planning
- Catharine leads on this after departure of AB.
- Discussion took place on changing focus to concentrate on Local Plans and ensuring their wording stipulates the use of integral Swift bricks in new dwellings.
- Perhaps also piggy back on other groups like Climate Change Groups or other Species Groups. Talk to Tristan Norton / Nicky Court at HBIC.
- Surveying
- BL has surveyed the estate in New Milton and this has gone on the website blog.
- CG, RH & Caroline Hill have covered Highcliffe, Winchester. CG has also covered much of the remainder of Winchester.
- ▪ Hospital of St Cross has been surveyed by checking boxes. There are now 8 nesting pairs this year (up from 2 last year) + 2 other boxes occupied by young birds.
- Lots of other sites need to be checked following putting up of many boxes.
- Regents Park, Southampton – Ron Cooke
- Lee-on-Solent
- Luzborough, Romsey
- Alresford
- Stockbridge
- Broughton
- ▪ Ropley ▪ N Baddesley ▪ Kilmeston + Beauworth ▪ Southsea – Dave Warner ▪ Cosham
- Eastleigh
- Lower Froyle
- More surveyors needed
- Records
- We have just over 190 nesting records for this year which TN will load onto website and submit to HBIC
- Boxes installed - Approx 495 boxes have been installed in Hants so far this year plus 200 outside Hants.
- Church projects –
- Ringwood – inspection of the internal boxes has shown no occupation as yet but this may be due to the fact that a Peregrine has taken to sitting on a pinnacle this summer overlooking the entrances.
- Winchester Cathedral – 20 internal boxes were installed with help from a grant by BOTB last winter. One pair has nested this year with another box having the start of a nest.
- ▪ Various other church projects are in progress.
- Ropley Church
2
- Twyford Church
- Christ Church, Winchester
- St Johns Church, Winchester
- Future Talks
- Eastleigh 2 Dec 2021 TN
- Selborne 15 March 2022 TN
- Burley WI 21 April 2022 TN
- Fareham Probus 12 July 2022 TN
- Future Events
- Twyford Green Fair 16 July 2022
- Selborne / Alton / St Cross Fair / Southampton / Portsmouth
4. Social Media and Website
- Claire Thorpe has taken over from Lauran Carter and been doing a great job
- putting things on Twitter and also loading any blogs that are sent to her onto the website. She also puts these onto Twitter and TN then loads onto Facebook.
- The website is hosted by Wix and the annual hosting fee auto-renews from
- HS account. TN has access password etc.
- TN/CG have details of how to update Google Drive survey map and data
7. The future
- The most pressing issues are to get more people involved especially for Planning review and organisation of box installation including churches. And more Trustees are required – all.
8. AOB
- RH gave an update on One Horton Heath
- Future blogs: Cala Homes Winchester and Alton
- Highcliffe – Nicky & Jago Warner
- Wherwell boxes
- A day putting up boxes
9. Next meeting - TBA
3
## **Hampshire Swifts - Accounts 2021**
|**SUMMARY**
**Transaction**
**Date**
**Transaction Description**
**OUTGOING**
22/02/2021
ACTION FOR SWIFTS 600000000718025342 02/2021 HAMP SWIFT 202968 10 20FEB21 21:13
04/05/2021
MR T J NORRISS 400000000755891953 BUYEUCAN BOXES 090128 10 03MAY21 17:28
04/05/2021
R MAYNARD 100000000748931391 INV 4107 FOR WCC 090126 10 01MAY21 16:54
03/06/2021
ACTION FOR SWIFTS 300000000769608060 INV 06/2021 202968 10 03JUN21 23:21
21/06/2021
MR T J NORRISS 400000000777897046 25.05 15 PRESHAW 090128 10 19JUN21 12:42
07/10/2021
R MAYNARD 100000000822713274 INV 4118 FOR SCC 090126 10 07OCT21 09:18
SubTotal
10/03/2021
SARAH DAVIS 400000000731292095 3 BOXES 600921 10 10MAR21 10:54
15/06/2021
MR T J NORRISS 100000000769892926 4FREE BOXES 090128 10 15JUN21 18:06
SubTotal
08/02/2021
MR T J NORRISS 500000000713394457 30 TF CARDS 29JAN 090128 10 08FEB21 16:39
08/02/2021
MR T J NORRISS 600000000713147699 30 USB CABLE 29JAN 090128 10 08FEB21 16:26
08/02/2021
MR T J NORRISS 200000000711391093 5POWER PLUG 29JAN 090128 10 08FEB21 16:33
08/02/2021
MR T J NORRISS 600000000713145994 50 MICRO SD 29JAN 090128 10 08FEB21 16:22
08/02/2021
MR T J NORRISS 100000000711850902 30 USB PLUG 29JAN 090128 10 08FEB21 16:29
08/02/2021
MR T J NORRISS 200000000711394851 50TWEETERS 29JAN 090128 10 08FEB21 16:42
SubTotal
09/07/2021
SCOUT INSURANCE SE 300000000786611578 SPW002811 5375424 200605 10 09JUL21 17:16
SubTotal
30/04/2021
LANYARDS TOMORROW CD 3410
30/04/2021
JUST LANYARDS CD 3410
SubTotal
21/12/2021
R MAYNARD 500000000863354639 VAN LOGOS 090126 10 21DEC21 15:54
SubTotal
04/05/2021
WWW.BREWERS.CO.UK CD 3410 03MAY21
SubTotal
27/05/2021
FASTHOSTS INTERNET CD 3410
13/09/2021
FASTHOSTS INTERNET CD 3410
21/09/2021
Wix.com CD 3410|**OUT**|**IN**|**BALANCE**|
|---|---|---|---|
||**£4,818.64**|**£8,038.85**|**£3,220.21**|
||**Debit Amount**
**Sub-total**
**Category Payment**
**80.00**
Box manufacture
**340.00**
Box manufacture
**910.00**
Box manufacture
**250.00**
Box manufacture
**452.00**
Box manufacture
**1500.00**
Box manufacture
**3532.00**
**87.00**
Box purchase
**108.00**
Box purchase
**195.00**
**38.28**
Call players
**41.76**
Call players
**41.90**
Call players
**80.00**
Call players
**104.50**
Call players
**123.25**
Call players
**429.69**
**85.65**
Insurance
**85.65**
**9.00**
Lanyards
**133.20**
Lanyards
**142.20**
**92.00**
Logos
**92.00**
**18.46**
Paint
**18.46**
**62.94**
Website
**0.60**
Website
**79.96**
Website|||
|29/11/2021
WIX.COM*967626047 CD 3410
SubTotal
**INCOMING**
06/04/2021
JOHN VICKERSTAFF TROG APR 1 00151335632BBGBLHQ 090128 10 06APR21 12:39
04/05/2021
TIMOTHY NORRISS 10APR DONAT 00151211632BBJNYBW 090128 10 03MAY21 17:02
04/05/2021
TIMOTHY NORRISS 03APR DONAT 00151211632BBJNYBR 090128 10 03MAY21 16:59
04/05/2021
TIMOTHY NORRISS 16APR DONAT 00151211632BBJNYCF 090128 10 03MAY21 17:13
04/05/2021
TIMOTHY NORRISS 24APR DONAT 00151211632BBJNYCN 090128 10 03MAY21 17:23
04/05/2021
TIMOTHY NORRISS 22APR DONAT 00151211632BBJNYCM 090128 10 03MAY21 17:20
04/05/2021
TIMOTHY NORRISS 02APR DONAT 00151211632BBJNYBL 090128 10 03MAY21 16:55
04/05/2021
TIMOTHY NORRISS 11APR DONAT 00151211632BBJNYBX 090128 10 03MAY21 17:05
04/05/2021
TIMOTHY NORRISS 19APR DONAT 00151211632BBJNYCH 090128 10 03MAY21 17:16
04/05/2021
TIMOTHY NORRISS 12APR DONAT 00151211632BBJNYBZ 090128 10 03MAY21 17:08
04/05/2021
TIMOTHY NORRISS 14APR DONAT 00151211632BBJNYCC 090128 10 03MAY21 17:10
03/06/2021
MICHAEL SULLIVAN-G NFN PROBUS 00151134632BBJDNNP 090126 10 03JUN21 11:14
15/06/2021
TIMOTHY NORRISS 05MAY DONAT 00151211632BBJRXSJ 090128 10 15JUN21 10:47
15/06/2021
TIMOTHY NORRISS 29MAY DONAT 00151211632BBJRYGW 090128 10 15JUN21 18:34
15/06/2021
TIMOTHY NORRISS 04MAY DONAT 00151211632BBJRXRD 090128 10 15JUN21 10:23
15/06/2021
TIMOTHY NORRISS 13MAY DONAT 00151211632BBJRXSC 090128 10 15JUN21 10:44
15/06/2021
TIMOTHY NORRISS 15MAY DONAT 00151211632BBJRXXR 090128 10 15JUN21 13:26
15/06/2021
TIMOTHY NORRISS 22MAY DONAT 00151211632BBJRYGF 090128 10 15JUN21 18:15
31/08/2021
R LORD BOB LORD 200000000804037448 110501 10 28AUG21 16:10
24/11/2021
SHERIDAN JENNIFER DONATION FP21328O18605075 070116 10 24NOV21 14:36
13/12/2021
C GALE DONATION FROM WI 600000000858918428 309971 10 13DEC21 10:53
13/09/2021
THE NATURAL LTD TA WILDLIFE WORLDWIDE
21/10/2021
HIGH ST WINCHESTER
01/03/2021
WALSH SJ&WJ N WENDY WALSH 55142647079911000N 524107 10 27FEB21 14:26
08/03/2021
DEVON BIRD WATCHIN 0046 2332187123718041FU 405240 40 08MAR21 17:32|**180.14**
Website
**323.64**
**OUT**
**£4,818.64**
**£4,818.64**
**50.00**
Donation
**11.00**
Donation
**15.00**
Donation
**33.00**
Donation
**42.00**
Donation
**51.00**
Donation
**54.00**
Donation
**63.00**
Donation
**66.00**
Donation
**66.00**
Donation
**96.00**
Donation
**50.00**
Donation
**6.00**
Donation
**12.00**
Donation
**15.00**
Donation
**24.00**
Donation
**26.00**
Donation
**60.00**
Donation
**30.00**
Donation
**50.00**
Donation
**50.00**
Donation
**870.00**
**150.00**
Donation for event
**150.00**
**333.00**
grant from John Lewis
**333.00**
**30.00**
Payment for boxes
**160.00**
Payment for boxes|
|---|---|
|15/03/2021
FRANCESCO POLETTI MR POLETTI PFG370WD97N93GOA86 040004 10 15MAR21 10:29
18/03/2021
RHODES A ANDY RHODES 283720915481813001 401100 10 18MAR21 18:45
22/03/2021
ELLIOTT A&A 36095960 540530340131023001 404634 10 20MAR21 13:10
22/03/2021
P CRAIG CRAIG HP4 2RA 500000000730830098 121103 10 20MAR21 12:00
06/04/2021
EUCAN COMMUNITY IN INV 0048 000000000195919756 089299 10 06APR21 15:15
05/05/2021
BROWN AND SUTTON 45587975457152F4SW 405162 10 05MAY21 17:54
10/05/2021
A HODGES MANDY HODGES 200000000752781860 309971 10 10MAY21 15:06
19/05/2021
R LORD BOB LORD 200000000756474704 110501 10 19MAY21 09:40
21/05/2021
TISBURY & DIST NAT TISBURY NATHISTSOC 25151223781570000N 544119 10 21MAY21 15:12
24/05/2021
CAROLINE HILL CAROLINE HILL 00151488632BBDKZGH 090126 40 22MAY21 05:14
15/06/2021
E DURBAN 21 WYKEHAM PLACE 100000000769706649 309575 10 15JUN21 10:59
15/06/2021
PRESHAW ESTATE PRESHAW FARM PART 100000000769912507 309085 10 15JUN21 18:54
18/06/2021
RODNEY FRANKS SWIFT BOXES 00151134632BBJFLFT 090128 10 18JUN21 10:35
21/06/2021
THE HOLT FARM INVOICE NO 0051 RP4679969129537500 209701 10 21JUN21 12:01
22/06/2021
MICHAEL SULLIVAN-G BOXES 00151134632BBJFQSL 090126 10 22JUN21 11:33
02/07/2021
WALHAMPTON SCHOOL
02/07/2021
WCC DRAWINGS ACC 2016750
07/07/2021
HIGH ST ANDOVER (3
14/07/2021
M SCHOFIELD BEVERLEY SCHOFIELD 200000000783209350 309197 10 14JUL21 16:55
19/07/2021
OVERTON CHURCH COU ST MARY S OVERTON 7943288281719195FU 405240 40 19JUL21 17:18
03/08/2021
HIGH ST ANDOVER (3
10/08/2021
KUPCZYK RA&G SWIFT ATTRACTION S 988180145241018001 402812 10 10AUG21 14:25
08/09/2021
SENTINEL HEALTH CA SENTINEL HEALTH 50023035852765000R 163128 40 08SEP21 02:40
15/09/2021
FROOME SC&MRA SWIFT BOX 558081215112519001 404775 10 15SEP21 21:15
08/10/2021
SCC CREDITORS 502823
11/10/2021
LE MES SWIFT BOX 10NV 491789231331900101 404764 10 09OCT21 13:31
11/10/2021
NORTON T BOXES RP4679962759895600 209701 10 09OCT21 13:17
15/11/2021
HOUGHTON RJ ROBIN HOUGHTON 652062337501411101 404783 10 14NOV21 10:57
15/11/2021
FLORY MRS JULIA FLORY POST HOUSE 36133257190105000R 832347 10 14NOV21 13:32
16/12/2021
ALTON TOWN COUNCIL 0057 06123642877779000N 608301 10 16DEC21 12:36
13/01/2021
HANDYKAM ORDER CD 3410|**30.00**
Payment for boxes
**30.00**
Payment for boxes
**30.00**
Payment for boxes
**37.05**
Payment for boxes
**400.00**
Payment for boxes
**55.00**
Payment for boxes
**60.00**
Payment for boxes
**100.00**
Payment for boxes
**125.00**
Payment for boxes
**200.00**
Payment for boxes
**30.00**
Payment for boxes
**505.00**
Payment for boxes
**120.00**
Payment for boxes
**355.00**
Payment for boxes
**145.00**
Payment for boxes
**355.00**
Payment for boxes
**1000.00**
Payment for boxes
**175.00**
Payment for boxes
**31.00**
Payment for boxes
**175.00**
Payment for boxes
**100.00**
Payment for boxes
**45.00**
Payment for boxes
**60.00**
Payment for boxes
**30.00**
Payment for boxes
**1500.00**
Payment for boxes
**20.00**
Payment for boxes
**175.00**
Payment for boxes
**75.00**
Payment for boxes
**105.00**
Payment for boxes
**70.00**
Payment for boxes
**6328.05**
**357.80**
Return of camera
**357.80**|**30.00**
Payment for boxes
**30.00**
Payment for boxes
**30.00**
Payment for boxes
**37.05**
Payment for boxes
**400.00**
Payment for boxes
**55.00**
Payment for boxes
**60.00**
Payment for boxes
**100.00**
Payment for boxes
**125.00**
Payment for boxes
**200.00**
Payment for boxes
**30.00**
Payment for boxes
**505.00**
Payment for boxes
**120.00**
Payment for boxes
**355.00**
Payment for boxes
**145.00**
Payment for boxes
**355.00**
Payment for boxes
**1000.00**
Payment for boxes
**175.00**
Payment for boxes
**31.00**
Payment for boxes
**175.00**
Payment for boxes
**100.00**
Payment for boxes
**45.00**
Payment for boxes
**60.00**
Payment for boxes
**30.00**
Payment for boxes
**1500.00**
Payment for boxes
**20.00**
Payment for boxes
**175.00**
Payment for boxes
**75.00**
Payment for boxes
**105.00**
Payment for boxes
**70.00**
Payment for boxes
**6328.05**
**357.80**
Return of camera
**357.80**|
|---|---|---|
||**IN**
**£8,038.85**
**£8,038.85**||
||**£8,038.85**|**£8,038.85**|