REGISTERED CHARITY NUMBER: 1177144
Report of the Trustees and Unaudited Financial Statements For The Year Ended 31 March 2022 for Whitleigh Community Trust
31 March 2022
Bromhead Harscombe House 1 Darklake View Plymouth Devon PL6 7TL
Whitleigh Community Trust
Contents of the Financial Statements For The Year Ended 31 March 2022
| Page | |
|---|---|
| Report of the Trustees | 1 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 12 |
| Detailed Statement of Financial Activities | 13 |
Whitleigh Community Trust
Report of the Trustees For The Year Ended 31 March 2022
This report complies with the Charities Act 2011, the charity's constitution and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) (as amended for accounting periods commencing from 1 January 2016).
Whitleigh Community Trust is a Charitable Incorporated Organisation (CIO), governed according to the Constitution dated 15 January 2018.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1177144
Principal address
Four Greens Wellbeing Hub 15 Whitleigh Green Plymouth Devon PL5 4DD
Trustees
I E Ford B J T Meek J Hebson L Bryant - appointed 12.7.22
Independent examiner
Bromhead Harscombe House 1 Darklake View Plymouth Devon PL6 7TL
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is governed by its constitution dated 15 January 2018.
Recruitment and appointment of new trustees
New trustees can be appointed by a resolution passed at a meeting of charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
New trustees are inducted into the workings of the charity during meetings held on a regular basis.
Organisational structure
The charity is a Charitable Incorporated Organisation.
Overall responsibility for the management of the charity is vested in the Trustees.
The charity is managed on a day to day basis by Ian Ford, a trustee of the charity, who is the main contact.
The charity holds trustee meetings throughout the year, these meetings are organised by the Trustees to continue with the work necessary to maintain the objects of the charity.
All trustees give of their time freely and no trustee remuneration was paid in the year.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Page 1
Whitleigh Community Trust
Report of the Trustees For The Year Ended 31 March 2022
OBJECTIVES AND ACTIVITIES Objectives and aims
The objectives of the trust are:
To further benefit the residents of Whitleigh, Plymouth, and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community centre and to maintain or manage or cooperate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
To develop the capacity and skills of the members of the socially and economically disadvantaged community of Whitleigh, Plymouth, in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society.
The prevention or relief of poverty in Whitleigh, Plymouth, by providing: grants, items and services to individuals in need and /or charities, or other organisations working to prevent or relieve poverty.
To provide transport facilities in Whitleigh, Plymouth, for people who have special need of such facilities because they are elderly, poor or disabled, people with young children or those living in isolated areas where there are no adequate public transport facilities.
To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. For the purpose of this clause "socially excluded" means being excluded from society, or parts of society, as a result of one or more of the following factors: unemployment; financial hardship; youth or old age; ill health (physical or mental); substance abuse or dependency including alcohol and drugs; discrimination on the grounds of sex, race, disability, ethnic origin, religion, belief, creed, sexual orientation or gender reassignment; poor education or skills attainment; relationship and family breakdown; poor housing (that is housing that does not meet basic habitable standards); crime (either as a victim of crime or as an offender rehabilitating into society).
The relief of sickness and the preservation of health among people residing permanently or temporarily in Whitleigh, Plymouth.
The promotion for the benefit of the public of urban or rural regeneration in areas of social and economic deprivation (and in particular in Whitleigh Plymouth) by all or any of the following means:
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The provision of financial assistance, technical assistance or business advice or consultancy in order to provide training and employment opportunities for unemployed people in cases of financial or other charitable need through help: in setting up their own business, or to existing businesses.
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The provision of housing for those who are in conditions of need and the improvement of housing in the public sector or in charitable ownership provided that such power shall not extend to relieving any local authorities or other bodies of a statutory duty to provide or improve housing.
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The maintenance, improvement or provision of public amenities.
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The provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, have need of such facilities. - The protection of conservation of the environment.
Page 2
Whitleigh Community Trust
Report of the Trustees For The Year Ended 31 March 2022
OBJECTIVES AND ACTIVITIES
Significant activities
The Lancaster Gardens social housing project continued but slowly. We received the last payment of £5,050 from Homes England to finalise and submit the planning application. This included undertaking several environmental assessments, flood risks and ecology surveys. The planning application had no public objections which is a testament to the amount of consultation, and support received from residents for the scheme. At the time of this report, we are waiting for the results of the application.
The Tudor Trust awarded the Trust funding of £120,000 over 3 years to develop green projects across Whitleigh. Including developing a community allotment, wellbeing walking groups, community play, nature connection and supporting accreditation opportunities for adults. The first instalment of £40,000 was received in August 2021 and two paid posts were created to support the project. Over 6 months the project developed a wellbeing choir, community planting and growing project and developed the community allotment.
Over the year we have delivered 4 large community and play events with over 200 participants at each event. One of which was our community lantern parade, which was an immense success and will be repeated in following years. We received a number of Community Grants from Plymouth City Council, a total of £2,000 to provide a range of community activities. This included two community book hunts, where over 250 new books were given out to children and families, and activities for young people.
Work with older people continued to flourish and all our activities and lunch groups increased their numbers.
Public benefit
In planning our activities for the year, we have given careful consideration to the Charities Commissioners general guidance on public benefit under section 17(5) of the 2011 Charities Act. In particular working with the local community to ensure the charity continues to support the requirements and needs of the various community groups who use the services of the charity.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Star Park which was refurbished in 2021 with funding from Pocket Parks, and support from Whitleigh Community Trust in partnership with Plymouth City Council was nominated for an 'Abercrombie Award' which celebrates the role of groups, architects, designers and building companies in shaping the city. We were awarded a commendation for best community project.
Wellbeing in the community
It continues to be a challenge for some community members, especially those struggling with poor mental health and isolation alongside an increased cost of living. To support our community, we continue to deliver one to one befriending support, and a new friendship café in partnership with Four Greens Wellbeing Hub. Over the last year we have supported 25 new individuals who were socially isolated to access group activities. 14 individuals to access benefit, debt, and housing advice. 12 individuals have been supported through our compassionate friend's service which offers a listening ear and care to those who have suffered bereavement or long-term illness. We also deliver our weekly wellbeing art group for all ages and a lunch club for older people. Both attracting 25+ people each week.
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Whitleigh Community Trust
Report of the Trustees For The Year Ended 31 March 2022
FINANCIAL REVIEW
Reserves policy
In general, it is considered prudent to maintain a level of useable reserves sufficient to cover unexpected and unplanned events, so that the charity's primary objective is preserved. At the same time the Trustees wish to ensure that it uses its funding to benefit the residents of Whitleigh, Plymouth, which implies an imperative to consider actively the use of reserves.
The trustees aim to hold free reserves that represent 3 months of the charity's core costs to ensure that the charity can continue paying its employees. Further funding for these employees is held by the Locally Trusted Organisation (LTO) of Whitleigh Big Local and this can be drawn down at short notice.
At the year end the level of reserves was £32,012 with £1,238 of this being unrestricted and £30,774 being restricted reserves. The restricted reserves comprise of £646 in relation to a grant from Homes England to be used for planning costs for the social housing project off Lancaster Gardens, £5,246 in relation to community development projects and £24,882 for the Green Connector fund.
Restricted Funds
Any surplus income not utilised during the year is carried forward to utilise against these projects in the following year.
Unrestricted Funds
Surplus income not distributed during the year is added to the unrestricted fund and is available for the ongoing projects of the charity.
Investment policy and objectives
Aside from retaining a prudent amount in reserves each year, most of the Charity's funds are spent in the short-term, so there are few funds available for long-term investment. Investment may be an option in future years, but at present, the trustees believe the Charity's money needs to remain available and be easily accessible should unforeseen expenses arise.
FUTURE DEVELOPMENTS
The current Trustees have worked hard over the year to recruit more Trustees with specific skills to the board to ensure that the trust is resilient and sustainable for future years. During 2021/22, three prospective new Trustees became involved in the work of the trust and are keen to sign up to become new trustees. The trust recognises the need to have more trustees with specific skills and interests to enable a clearer segregation of duties. The retention and growth of trustees will continue to be a priority for the following year. Other developments include further trustee training alongside setting out future plans and direction to ensure the success of the trust. This includes fundraising for core running costs as well as specific projects. The trust will continue to take the lead on Lancaster Gardens Social Housing project as well as the Green Connector project. We also continue to develop relationships with other organisations in the area where the trustees see a future benefit for residents. The trustees do not envisage the current energy and cost of living crises having a significant impact on the charity's ability to continue as a going concern.
Approved by order of the board of trustees on 30/01/2023 and signed on its behalf by:
I E Ford - Trustee
Page 4
Independent Examiner's Report to the Trustees of Whitleigh Community Trust
I report on the accounts for the year ended 31 March 2022, which are set out on pages six to twelve.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
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that accounting records were not kept as required by section 130 of the Act; or
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that the accounts do not accord with those records; or
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that the accounts do not comply with the accounting requirements of the Act; or
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that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
James Groves FCA Bromhead Harscombe House 1 Darklake View Plymouth Devon PL6 7TL
Date: 31/01/2023
Page 5
Whitleigh Community Trust
Statement of Financial Activities
For The Year Ended 31 March 2022
| 31.3.22 | 31.3.21 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total funds | Total funds | ||
| fund | funds | ||||
| Not | £ | £ | £ | £ | |
| es | |||||
| INCOMING RESOURCES | |||||
| Incoming resources from generated funds | |||||
| Donations and legacies | 25 | - | 25 | - | |
| Incoming resources from charitable activities | |||||
| Whitleigh Community Improvements | 63,486 | 47,400 | 110,886 | 84,817 | |
| Total incoming resources | 63,511 | 47,400 | 110,911 | 84,817 | |
| RESOURCES EXPENDED | |||||
| Charitable activities | |||||
| Whitleigh Community Improvements | 71,744 | 27,057 | 98,801 | 84,769 | |
| NET INCOMING/(OUTGOING) RESOURCES | (8,233) | 20,343 | 12,110 | 48 | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 9,471 | 10,431 | 19,902 | 19,854 | |
| TOTAL FUNDS CARRIED FORWARD | 1,238 | 30,774 | 32,012 | 19,902 |
The notes form part of these financial statements
Page 6
Whitleigh Community Trust
Balance Sheet At 31 March 2022
| Unrestricted fund Restricted funds Total Not es £ £ FIXED ASSETS Tangible assets 5 340 - CURRENT ASSETS Debtors 6 10,050 751 Cash at bank - 30,023 10,050 30,774 CREDITORS Amounts falling due within one year 7 (9,152) - NET CURRENT ASSETS 898 30,774 TOTAL ASSETS LESS CURRENT LIABILITIES 1,233 30,774 NET ASSETS 1,238 30,774 FUNDS 8 Unrestricted funds Restricted funds TOTAL FUNDS |
31.3.22 31.3.21 funds Total funds £ £ 340 - 10,801 75 30,023 21,623 40,824 21,698 (9,152) (1,796) 31,672 19,902 32,012 19,902 32,012 19,902 1,238 9,471 30,774 10,431 32,012 19,902 |
|---|---|
The financial statements were approved by the Board of Trustees on 30/01/2023 and were signed on its behalf by:
I E Ford -Trustee
B J T Meek -Trustee
J Hebson -Trustee
The notes form part of these financial statements
Page 7
Whitleigh Community Trust
Notes to the Financial Statements For The Year Ended 31 March 2022
1. ACCOUNTING POLICIES
Accounting convention
The financial statements of the CIO, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011.The financial statements have been prepared under the historical cost convention.
The CIO is registered in the England & Wales and its principal office can be found on page 3 of these accounts.
Incoming resources
All charity income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Incoming resources from grants, where related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance. Other grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Incoming resources from other charitable activities are accounted for when earned.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off the cost less estimated residual value of each asset over its estimated useful life.
Computer equipment - 3 years straight line
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.
Trustees' expenses
There were no expenses paid to trustees during the year (2021: £nil).
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Whitleigh Community Trust
Notes to the Financial Statements - continued For The Year Ended 31 March 2022
3. STAFF COSTS
| Wages and salaries Other pension costs The average monthly number of employees during the year was as follows: Employees No employees received emoluments in excess of £60,000. |
31.3.22 £ 75,253 1,402 76,655 31.3.22 4 |
31.3.21 £ 50,651 1,119 51,770 31.3.21 2 |
|---|---|---|
4. INDEPENDENT EXAMINERS' REMUNERATION
Independent examiners' remuneration for the independent examination of the accounts was £1,323 (2021: £1,272).
5. TANGIBLE FIXED ASSETS
| COST Additions DEPRECIATION Charge for year NET BOOK VALUE At 31 March 2022 At 31 March 2021 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts Trade creditors Taxation and social security Other creditors |
Computer equipment £ 408 68 340 - 31.3.22 31.3.21 £ £ 10,801 75 31.3.22 31.3.21 £ £ 2,488 - 187 140 3,894 - 2,583 1,656 9,152 1,796 |
|---|---|
Page 9
Whitleigh Community Trust
Notes to the Financial Statements - continued
For The Year Ended 31 March 2022
8. MOVEMENT IN FUNDS
| Net | |||
|---|---|---|---|
| movement in | |||
| At 1.4.21 | funds | At 31.3.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 9,471 | (8,234) | 1,237 |
| Restricted funds | |||
| Social Housing Fund Programme | 109 | 538 | 647 |
| Community Development Fund | 10,322 | (5,076) | 5,246 |
| Green Connectors Support | - | 24,882 | 24,882 |
| 10,431 | 20,344 | 30,775 | |
| TOTAL FUNDS | 19,902 | 12,110 | 32,012 |
| Net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement in | |
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 63,511 | (71,745) | (8,234) |
| Restricted funds | |||
| Social Housing Fund Programme | 5,050 | (4,512) | 538 |
| Community Development Fund | 2,350 | (7,426) | (5,076) |
| Green Connectors Support | 40,000 | (15,118) | 24,882 |
| 47,400 | (27,056) | 20,344 | |
| TOTAL FUNDS | 110,911 | (98,801) | 12,110 |
| Comparatives for movement in funds | |||
| Net | |||
| movement in | |||
| At 1.4.20 | funds | At 31.3.21 | |
| £ | £ | £ | |
| Unrestricted Funds | |||
| General fund | (2,285) | 11,756 | 9,471 |
| Restricted Funds | |||
| Social Housing Fund Programme | 22,139 | (22,030) | 109 |
| Community Development Fund | - | 10,322 | 10,322 |
| 22,139 | (11,708) | 10,431 | |
| TOTAL FUNDS | 19,854 | 48 | 19,902 |
Page 10
Whitleigh Community Trust
Notes to the Financial Statements - continued For The Year Ended 31 March 2022
8. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 70,685 | (58,929) | 11,756 |
| Restricted funds | |||
| Social Housing Fund Programme | 1,660 | (23,690) | (22,030) |
| Community Development Fund | 12,472 | (2,150) | 10,322 |
| 14,132 | (25,840) | (11,708) | |
| TOTAL FUNDS | 84,817 | (84,769) | 48 |
A current year 12 months and prior year 12 months combined position is as follows:
| At 1.4.20 Net movement in funds At £ £ Unrestricted funds General fund (2,285) 3,523 Restricted funds Social Housing Fund Programme 22,139 (21,493) Community Development Fund - 5,246 Green Connectors Support - 24,882 22,139 8,635 TOTAL FUNDS 19,854 12,158 |
31.3.22 £ 1,238 646 5,246 24,882 |
|---|---|
| 30,774 | |
| 32,012 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement in | |
|---|---|---|---|
| resources | expended | funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 134,196 | (130,673) | 3,523 |
| Restricted funds | |||
| Social Housing Fund Programme | 6,710 | (28,203) | (21,493) |
| Community Development Fund | 14,822 | (9,576) | 5,246 |
| Green Connectors Support | 40,000 | (15,118) | 24,882 |
| 61,532 | (52,897) | 8,635 | |
| TOTAL FUNDS | 195,728 | (183,570) | 12,158 |
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the period ended 31 March 2022.
Page 11
Whitleigh Community Trust
Notes to the Financial Statements - continued For The Year Ended 31 March 2022
10. PURPOSE OF RESTRICTED FUND
The social housing restricted fund relates to monies received from Homes England for the project off Lancaster Gardens.
The community development fund relates to donations for community events, training and skills development and social enterprise support.
The Green Connector grant is for wages and other costs for Green Connectors employees to organise projects encouraging people to explore their local, natural surroundings.
Page 12
Whitleigh Community Trust
Detailed Statement of Financial Activities
For The Year Ended 31 March 2022
| INCOMING RESOURCES Donations and legacies Donations Incoming resources from charitable activities Grants Total incoming resources RESOURCES EXPENDED Charitable activities Wages Pensions Telephone Postage and stationery Payroll and bookkeeping Consultancy Event costs Professional fees Subscriptions Sundry Computer costs Local facilities Donations Bank fees Repairs and maintenance Accountancy Computer equipment depn Total resources expended Net income |
31.3.22 £ 25 110,886 110,911 75,253 1,402 184 384 1,554 500 10,425 4,512 437 - 167 - - 49 385 3,481 68 98,801 98,801 12,110 |
31.3.21 £ - 84,817 84,817 50,651 1,119 - - 659 740 - 23,691 325 17 - 400 3,050 - - 4,117 - 84,769 84,769 48 |
|---|---|---|
This page does not form part of the statutory financial statements
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