## **Abergavenny Community Trust CIO** **Charity No. 1177133** **Trustees' Report and Unaudited Accounts** **31 October 2020** **Abergavenny Community Trust CIO CONTENTS** ||Pages| |---|---| |Trustees' Annual Report|2 to 16| |Independent Examiner's Report|17| |Statement of Financial Activities|18| |Balance Sheet|19| |Notes to the Accounts|20 to 28| |Detailed Statement of Financial Activities|29 to 30| Page 1 **Abergavenny Community Trust CIO** **Report of the Trustees for the Year Ended 30 October 2020** The trustees present their annual report and unaudited financial statements for the year ended 31 October 2020 and confirm they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust deed and the Charities SORP 2005. The trustees note that this has been an extraordinary year due to Covid-19 which has impacted on the work of the Trust in various ways. ## **Reference and Administrative Information** Charity Name Abergavenny Community Trust Charity Registration Number 1177133 Date of Governing Document 25 January 2018 Principal Office Abergavenny Community Centre, The Old School, Park Street, Abergavenny, NP7 5YB Tel: 07751 666481 aber.hub@gmail.com **Board of Trustees** Ff.M. Ansari I.S. Kumar S. Burch C.E. Lewis J. Edmonds S.I. Lloyd-Jones N.R.C Hoyal G. Miles Clark C. Irving C.J. Payne ## **Acting Hon. Secretary to the Trustees** J. Gass ## **Centre Manager** M. Pearse ## **Treasurer** L. Meagher **Accountants Bankers** Andersons Accountancy Services Ltd Barclays Bank 10 The Cedars Abergavenny Branch Llanfoist 57 Frogmore Street Abergavenny Abergavenny NP7 9LX NP7 5AT Page 2 **Abergavenny Community Trust CIO** **Report of the Trustees for the Year Ended 30 October 2020** ## **OBJECTIVES AND ACTIVITIES** ## _**Our aims**_ The trustees have identified the Trust’s purpose to be to create a space for people to come together under one roof; enabling social connection and resilience. Our strategic aims are to: - secure the ongoing sustainability of the Trust and Community Centre - create an environment that helps people to live and eat well - help build a robust network of community organisations ## _**Our objectives**_ The Charity’s objectives are to: a) promote the benefit of the inhabitants of Abergavenny and district, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to promote facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life of the said inhabitants. b) establish or secure the establishment of a community centre and to maintain and manage the same (whether alone or in co-operation with any local authority or other such person or body) in furtherance of these objects to include income generation from rents for the sole purpose of maintaining the building’s structure and promote its use as a community centre. ## _**Strategies**_ In furtherance of the Trust’s strategic aims outlined above, the following developments have taken place during the year: ## Investment in the Building and Grounds Building work funded by grants of £150,000 from the Garfield Weston Foundation and £25,000 from Abergavenny Town Council to refurbish the toilets, improve accessibility, create a welcome area and install new central heating was completed by mid-November. The automatic entrance door and accessible toilet with baby changing facilities have made a significant difference for Centre users. The removal of the old toilets and their false ceilings has transformed the feel of the building allowing much more light in. Page 3 **Abergavenny Community Trust CIO Report of the Trustees for the Year Ended 30 October 2020** Redecoration of parts of the building has been carried out by volunteers and the floor of the main hall has been sanded and re-varnished. A Sustainable Drainage Scheme funded by Keep Wales Tidy has involved improvements to the grounds including tree and hedge planting, new raised beds, several fruit trees in pots and a small wildflower meadow. Energy efficiency and improvement to our environmental footprint LED lighting has been installed throughout the building thanks to a grant from the EU funded Rural Development Project as part of a scheme for installing LED lighting in village halls and a donation from Huw and Mary Morgan. The latter donation also paid for a new suspended ceiling and insulation at the top end of the hall. The Sustainable Drainage Scheme funded by Keep Wales Tidy has provided planters that store rainwater from the roof, which together with new large water butts should replace the need for mains water in the garden. More partnerships to further common aims New partnerships during the year have included: * EverydayPLAY – nurturing empathetic families & children - a small group of Playworkers and Forest School Practitioners dedicated to providing community play opportunities for children and families in parks and green spaces. This partnership resulted in the Trust offering a series of outdoor play sessions from July to September in the Centre’s grounds. * Rugby Tots – an organisation providing exercise for young children which introduced new families to the Centre. * The charity Action for Children began running after school activities at the Centre. * NHS staff set up a Well Baby Clinic in the Centre. * GoGo Disco – a monthly disco supported by Monmouthshire Housing Association aimed at getting older people active and connected. ## Fundraising Whilst our Fundraising Plan has continued to prioritise investment in the building in order to reduce running costs, Covid 19 has interrupted this. Priority has had to be given to seeking funds to enable us to respond to the new situation and local needs, alongside ensuring the sustainability of the Trust and covering core costs once trading income dried up. Notably, a grant from Gwent Association of Voluntary Organisations enabled us to run outdoor learning through play activities during the summer for local families and children. At a time when indoor activities were still not permitted, these sessions made good use of the grounds and were a welcome opportunity for families whose lives had been restricted. Page 4 **Abergavenny Community Trust CIO Report of the Trustees for the Year Ended 30 October 2020** ## _**Use of volunteers**_ Up until ‘lockdown’ we have had fifty regular volunteers of whom fifteen have been highly committed and thirty-five committed. They help in the kitchen, preparing and serving meals, clearing away and washing up; befriend lonely and isolated people who come to the Centre; staff the Welcome Room every morning; write applications for funding; plan and manage fundraising events; help maintain the building and outside areas; tend the garden; run the Community Kids parent & toddler group; undertake research; and support the Manager and Trustees on financial management, fundraising and administration. Throughout ‘lockdown’ volunteers have continued to care for the garden. During the partial reopening of the Centre in the Autumn there were limited opportunities for volunteers to return. Following the success of the outdoor play sessions in the summer, the volunteers with Community Kids ran their sessions in the grounds. Trustees have adopted a policy for managing and supporting volunteers. Page 5 **Abergavenny Community Trust CIO Report of the Trustees for the Year Ended 30 October 2020** ## **ACHIEVEMENTS AND PERFORMANCE** ## _**Covid-19 impact**_ The Covid-19 pandemic has had a significant impact on what the Trust could achieve. The year can be considered in three phases - Pre-lockdown, Lockdown and Partial re-opening. ## Pre-lockdown Between the beginning of November and early March there was a regular pattern of activities run by the Trust. These included a weekly coffee morning attended by an average of 38 people, See You for Lunch on Wednesdays which regularly attracted more than 30 people, monthly Sunday afternoon teas attended by an average of 20 people and soup on Fridays for an average of 15 people. Several craft groups took place each week as well as the volunteer-run Community Kids Parent & Toddler Group. Over these months an average of 600 people were using the Centre each week. By enabling people to socialise, the Centre has reduced loneliness, nurtured friendships and created new opportunities. Our kitchen was bustling several days a week and our meeting rooms were being booked out for one off events or weekly sessions by a wide variety of community groups, statutory bodies and small businesses. Some of these were self-help groups that were being supported through subsidised room hire charges in line with our public benefit policy. A new booking for the Centre was the local Member of Parliament requesting a room for his surgery. Following completion of the major building work, the beautiful new Welcome Room opened on November 14[th] providing a drop-in facility for regular users and visitors every morning staffed by a team of eight volunteers. This has enabled us to fulfil the aim of providing a welcoming atmosphere in which we are able to discover the needs of our users and potential users. Over the first ten weeks 454 contacts were made. The room also became a venue for new activities including the Syrian Conversation café, French conversation group, IT advice surgery, and a legal information session. ## Lockdown On March 24[th] the Centre was closed to the public in line with Welsh Government guidance. With the exception of the Manager, staff were furloughed. The building remained closed to the public until the easing of restrictions in September. By the time the Centre closed the freezer was fully stocked with ready-made meals in preparation for distribution to vulnerable people. The Manager kept in touch with regular users of the Centre’s food related activities, distributing meals to some of these users and to people hitherto unknown to the Centre including residents of the local women’s refuge, and people who were shielding. She also maintained links with local partners in the town, such as Gateway Church, Aneurin Bevan UHB Community Mental Health Team, Food Bank, Street Monitors & Cyfannol (Women’s Aid), to make them aware of the availability of volunteer support, and meals. Page 6 **Abergavenny Community Trust CIO Report of the Trustees for the Year Ended 30 October 2020** The Manager also received numerous requests for help, sometimes signposting people to the Street Monitors network or the Food Bank, sometimes responding directly by going shopping for very elderly people or isolating households, paying another person’s electricity bill at the Post Office or sourcing clothes for infants and children at the women’s refuge. Throughout this period the team of garden volunteers continued to care for the grounds and keep the garden well-watered. This activity gave some of the volunteers a valuable sense of purpose in a difficult time. Later in the year local children attending outdoor play sessions would enjoy helping themselves to soft fruits from the walled garden. This was also when the Keep Wales Tidy project referred to elsewhere was being planned and developed. By May, a working group of trustees had begun to plan for the post-lockdown period, and the Manager was consulting regular users including room hirers to inform this planning, gauging their readiness to return and the conditions they would expect. The immediate priority for the working group was to identify what was needed to make the Centre safe for staff, volunteers and users. A successful application was subsequently made to the Wales Coronavirus Resilience Fund for £1800 for PPE. Other priorities were to develop alternative scenarios for re-opening to assist with financial forecasting, consider how to build confidence in the community in coming out and being with other people and identify new uses for the building and new ways of working. Towards the end of this period in preparation for re-opening the Manager liaised with Monmouthshire’s Environmental Health staff, undertook the necessary Health & Safety assessments and installed various items of PPE. Following advice regarding the risk of transmitting the virus through aerosol settling on carpets, it was decided to remove the carpets in all three meeting rooms. In response to the virus and not being able to use the building, funding was sought successfully to trial a number of outdoor play sessions for local families and children making full use of the grounds as a learning resource. A marquee was borrowed from a local charity and subsequently the local Rotary Club made a donation to purchase one for future use. In order to comply with the restrictions in place at the time, there had to be a ratio of two families to one play worker, with four families involved in each session. Despite this thirty-two households took part over nineteen sessions. Fifty children were involved with a total of 116 attendances. Applications were now made to the Integrated Care Fund and Tesco Bags of Help for funding a new way of working with elderly people who might now be confined to their homes because of the virus. The idea was to be able to livestream activities from the Centre such as the popular Chair Yoga into people’s homes and to facilitate virtual coffee mornings to overcome isolation. A set of tablets would be loaned to people without IT equipment and support provided to help them to use them. During this time various improvements to the building were carried out including the LED lighting and re-varnishing of the main hall floor part-funded by a grant from the Town Council. Page 7 **Abergavenny Community Trust CIO** **Report of the Trustees for the Year Ended 30 October 2020** ## Partial re-opening The third phase from September to the end of October involved a very gradual re-opening for ‘permitted’ activities only, which in the case of the Centre meant exercise. Several groups began to meet at the Centre again. The Community Kids Parent and Toddler Group met outside. This was also a time of preparation for the days ahead when further relaxation of restrictions would allow the Centre to host coffee mornings and meals again, albeit for much smaller numbers in order to comply with social distancing. ## _**How our activities deliver public benefit**_ The charity’s activities are open to the general public. Our food related activities in particular benefit members of the public, promoting wellbeing by addressing problems of social isolation and loneliness. At the weekly coffee mornings, refreshments are made available for a donation however small. Some informal groups, such as the Friday sewing group where people share skills on a voluntary basis meets free of charge alongside the coffee morning. Room hire charges for self-help groups such as the Lonely parents Club & Aphasia Café are subsidised by the Trust. Our grounds are open to the public and are valued by local families who throughout lockdown have benefitted from coming with their children to enjoy the green space and observe nature, as well as older people who have enjoyed coming for a stroll round. Our food related activities – both growing and cooking – provide much needed opportunities for volunteering & skill sharing. We are aware of how important the garden has been especially during lockdown for wellbeing of our volunteers. We were about to start a research project to investigate the impact of volunteering when lockdown interrupted it. Other charities have continued to benefit from the Centre, including Tools for Self-Reliance Cymru that made use of a temporary building for its sewing machine repair workshop up until lockdown. In addition, the partnership with the Gateway Church in the town centre involved our chef and volunteers turning supermarket ‘waste’ into fifty nutritious meals on a weekly basis which are provided free to people experiencing food poverty continued until December 2019. A further example of public benefit is the managing of the minibus for community use. The minibus was donated to the Trust for this purpose and has been hired out on a not-for-profit basis. However, trustees took the decision to sell the minibus towards the end of the year as it was no longer financially viable. Several groups that are not constituted have benefited from the Trust acting as agent for them by, for example, holding grants for them. These include the Abergavenny Repair Café and GoGo Disco. Page 8 **Abergavenny Community Trust CIO Report of the Trustees for the Year Ended 30 October 2020** This removes barriers in the way of new activities getting off the ground meaning they are more likely to be sustained in the longer term. ## _**Partnership working**_ We work with a wide range of partners from the public and private sectors as well as voluntary organisations and community groups. We also work with individuals who bounce off ideas with us and start new ventures. Significant public sector partners are Monmouthshire County Council and Abergavenny Town Council. The community centre is based in a former Infants School built in Victorian times which has been leased (on a full repairing basis) to the Trust by the County Council since January 2015. At the end of the initial three year lease, the County Council agreed a 25 year lease during 2018, which is still to be finalised. The Trust benefits from a rent reduction of 80%. The Funding Partnership that was agreed with Abergavenny Town Council in the previous year is still in place and we have reported on our contribution to the Council’s objectives in relation to the Well-being of Future Generations Act during the first year. Another valued public sector partner is the Aneurin Bevan University Health Board which holds regular stress control courses at the centre. Staff described the impact of the venue on participants as reducing stigma because ‘it is non-clinical, normalised’ and ‘inspiring’ in that people have been encouraged to join in with other activities which aid recovery. The venue was ‘perfect, it works so well’. We appreciate very much the relationship we have with Abergavenny Rotary Club which has supported us with two donations during the year. A gift of £900 has enabled us to buy a marquee to support a new range of outdoor activities and one of £500 will go towards the cost of sanding & re-varnishing the floor of one of our meeting rooms following our decision to take up the carpet to limit the risk of transmitting the virus. We have benefitted from the support of renowned local chef, Franco Taruschio, who has trained volunteers in our Community Kitchen increasing their confidence and developing skills. His involvement with the Trust also raises awareness of our role in the wider community. Following work with MENCAP with their Social Networks Lottery Funded project in 2017/18 when the Centre hosted an exhibition that explored attitudes to people with learning difficulties, we provided one of a number of venues around the country for an audio exhibition in the newly furbished Welcome Room. Over a period of several weeks this exhibition highlighted some of the barriers that young people with learning difficulties run into as they try to negotiate received 'mainstream norms'. Page 9 **Abergavenny Community Trust CIO** **Report of the Trustees for the Year Ended 30 October 2020** ## **FINANCIAL REVIEW** ## _**Restating 2019 Accounts**_ The accounts of the previous year have been restated to correct the treatment of £181,261 of restricted income which had previously been treated as deferred and included in the ‘creditors’ total on the Balance Sheet. This income, which mostly relates to building improvements, has been restated to restricted income in the 2019 Statement of Financial Activities. This results in a total carry forward of restricted funds of £181,759. The restatement only relates to restricted funds, the unrestricted funds in the 2019 accounts remain unchanged. ## _**Financial Performance 2020**_ ## Core Activities The Trust usually generates the majority of its charitable income for its core activities through: * hiring out rooms to a wide range of groups and organisations for meetings, classes, play activities and events, as well as to individuals or families for social occasions such as birthday parties * providing affordable, nutritious weekly lunches and coffee mornings * catering for groups and occasional kitchen hire - fundraising events With the Covid-19 lockdown and partial reopening restrictions the Trust’s income from these activities has reduced to almost half of the previous year’s total, with £29,694 of income generated in 2019/20 compared to £58,322 generated in the previous financial year. The Trust’s fundraising efforts in 2019/20 were more focused on maintaining and increasing our donations from individuals during the Centre closure, and on securing grant funding to cover the core running costs of the Centre and the future sustainability of the Trust. To this end, the Trust increased its income from unrestricted donations by £2,257 to £10,745 and it was also successful in securing a number of Covid-19 related grants totalling £41,530. The majority of these grants (which totalled £16,530) were restricted to specific salary and premises running costs in 2019/20. The remaining £25,000 Business Support Grant from Welsh Government is unrestricted and Trustees have designated this to a specific reserve at year end to fund the ongoing detrimental financial impacts of Covid-19 from November 2020 onwards. In addition to the income changes highlighted above, the Trust secured a three-year partnership agreement with Abergavenny Town Council during 2019 which provides an annual unrestricted grant of £10,000 (£5,000 in 2018/19). The Trust’s expenditure was reduced by c£7,000 during the lockdown and partial reopening periods on such items as food and drink purchases, caretaking, general cleaning and utilities. Page 10 **Abergavenny Community Trust CIO Report of the Trustees for the Year Ended 30 October 2020** Overall on core activities, the Trust suffered a net loss of £16k due to reduced charitable income during the lockdown and partial reopening periods. However, as mentioned above, the Trust was successful in securing Covid-19 grants for core costs and was therefore able to cover this loss and secure a breakeven position. In addition, the inclusion of the £25,000 unrestricted Business Support Grant received from Welsh Government, a payment in advance of £5,000 grant income for 2020/21 and the surplus generated from the disposal of the Trust’s minibus, means that the Trust has generated a net surplus of income over expenditure of £32,925 on unrestricted funds in 2019/20. ## Restricted Funds Activities The Trust received £42,435 of restricted income in 2019/20, of which £32,172 related to revenue items and £10,263 to capital expenditure. ## Revenue items: |**Fund**|**Income /**
**Transfers**|**Balance**|**Funders**|**Status**| |---|---|---|---|---| |Covid-19
Support|£17,990|£1,460|The Moondance Foundation,
HMRC CJRS, Community
Foundation Wales, CV
Resilience Fund.|All spent. £1,460 balance
relates to income in advance
for November and December
2020.| |Supporting
families and
outdoor
activities|£4,787|£2,198|GAVO, Rotary Club, individual
donations.|Ongoing, marquee to be
erected for 2021 activities.| |Technology
improvement|£950|£850|Tesco ‘bags of help’ individual
donations.|Ongoing, equipment
purchases,website| |Hosting
support for
community
groups|£1,250|£1,568|The Repair Café and GoGO
disco.|Ongoing| |External
access repairs|£1,070|£1,070|Individual donation.|A source of match funds for
grant bid.| |Flooring
replacement|£5,125
£1,000|£5,125|GAVO, Town Council, Rotary
Club, individual donations.|Ongoing. Main hall complete,
3 more rooms planned in
2020/21.| |**TOTAL**
**Revenue**|**£32,172**|**£12,271**||| Page 11 **Abergavenny Community Trust CIO Report of the Trustees for the Year Ended 30 October 2020** ## Capital items: |**Fund**|**Income /**
**Transfers**|**Balance**|**Funders**|**Status**| |---|---|---|---|---| ||||Garfield Weston,|Complete. Balance will fund| |Building
improvements|£2,930|£163,244|Abergavenny Town
Council, individual|annual depreciation charge
over the remaining life of the| ||||donation.|lease.| |ECO/
environmental
improvements|£3,000
(£1,000)|£7,117|Individual donation,
MCC RDF grant.|Ongoing. Balance to fund
remaining improvements and
associated depreciation.| |Capital
equipment|£5,333|£3,725|GAVO, Monmouthshire
Building Society,
individual donations.|Complete. Balance will fund
annual depreciation charges.| |**TOTAL Capital**|**£10,263**|**£174,086**||| ## _**Reserves - policies and balances**_ Unrestricted funds balance The charity aims to maintain a general unrestricted reserve funds balance of at least £15,000. The purpose of this policy is to have sufficient resources to cover at least two month’s expenditure at any one time. The opening balance on unrestricted funds in 2019/20 is £23,076. With the addition of the surplus income generated in year of £32,925, the closing unrestricted funds balance increases to £56,001. Trustees had previously agreed to designate £5,000 of the unrestricted funds balance towards the cost of major building improvements which were completed in November 2019. This designation has been actioned in 2019/20, and the £5,000 balance will reduce annually by the associated depreciation charge. The closing balance on this fund is £4,792. Trustees have also agreed to designate funds of £25,000 to a ‘Covid-19 reserve’ to provide financial support from November 2020 onwards. This will cover income shortfalls whilst Covid-19 restrictions are still in place and thereafter, as activities and users slowly return to the Centre over a period of time. Trustees have also agreed to designate funds of £2,900 to a ‘maintenance programme reserve’ to cover future maintenance costs over and above the annual budget provision. The £2,900 covers £1,700 which has been set aside for replacement flooring following the removal of carpets and £1,200 has been set aside for future general maintenance requirements. Page 12 **Abergavenny Community Trust CIO** **Report of the Trustees for the Year Ended 30 October 2020** Following these delegations, the closing balance on general unrestricted reserves is £23,309. As previously mentioned, this includes a grant of £5,000 for 2020/21 which was received in advance in October 2020. ## Restricted funds balance The restricted reserves balance at the end of 2019/20 is £186,357. This balance is made up of the following: |Revenue items|£12,271|to be spent in 2020/21.| |---|---|---| |Capital items|£4,247|to be spent in 2020/21.| |Capital items|£169,839|spending complete, fund balance is to cover future| |||depreciation and amortisation costs.| The details are shown above under ‘Restricted funds activities’. ## _**Investments - policies and balances**_ The Trust has a current account and a deposit account with Barclays Bank. The deposit account is used for more significant cash deposits received in advance of expenditure taking place, for example capital grants, and for the general unrestricted reserves balance. The objective is to provide a lowrisk savings option to earn some interest before the expenditure takes place. The balance on the deposit account at 31[st] October 2020 was £63,966. Page 13 **Abergavenny Community Trust CIO** **Report of the Trustees for the Year Ended 30 October 2020** ## **PLANS FOR FUTURE PERIODS** We recognise that, given the temporary loss of trading income, we need to seek funding for specific activities. Early in the 2020/21 financial year several applications were made for new projects. Funding has been sought from the Rural Development Project for a Community Larder project which will involve supporting other local community food initiatives. An application to the Gwent Police & Crime Commissioner, if successful, would fund a three-year project with young people at risk of exclusion from the local comprehensive school. This project would create an alternative learning environment using our growing space and the commercial kitchen where participants would gain a range of skills in addition to cooking including team working & problem solving. Building on the achievements of the Outdoor Learning activities during the summer, funding will be sought to expand this area of work with children and families. A pilot project funded by the local Health Board’s Integrated Care Fund will enable activities to be livestreamed from the Centre to the homes of isolated, elderly people and virtual coffee mornings will be co-ordinated from the Centre. During the coming year we will be fundraising to enable us to increase our staff capacity and provide better support for volunteers and helpers. We will seek funding for more improvements to the building aimed at improving energy efficiency further including double glazed windows, roof insulation and solar panels thereby cutting carbon emissions and reducing the Centre’s running costs. With continuing uncertainty about how long it will take to recover from the impact of Covid 19 on our trading income, we aim to increase the amount of regular giving by community members to help cover core costs and will upgrade our website to enable online donations. Now that our landlord has given permission in principle, we intend to investigate funding opportunities to install EV charging points in the grounds for use by residents of the neighbouring streets where lack of off-street parking prohibits home charging. Page 14 **Abergavenny Community Trust CIO** **Report of the Trustees for the Year Ended 30 October 2020** ## **STRUCTURE, GOVERNANCE & MANAGEMENT** ## _**Governing document**_ Abergavenny Community Trust is constituted as a Charitable Incorporated Organisation registered with the Charity Commission in February 2018 under charity number 1177133. It is governed by a deed of trust dated 25 January 2018. ## _**Organisational Structure**_ The charity trustees are responsible for the overall direction and management of all the activities of the charity which are delivered principally through the Abergavenny Community Centre. The trustees give their time freely and receive no remuneration or other financial benefits. At the year end the Trustee Board comprises ten members. There are three committees: Finance, Estates, and Processes, Research, Evaluation & Planning (PREP). The charity’s normal six weekly meeting cycle, during which the committees meet at least once in order to report and make recommendations to the Board, was adapted following the first lockdown (see Risk management section below). A volunteer acts as Secretary to the Board, whose role is to convene meetings, draft minutes, prepare reports and perform clerical tasks as required. The day-to-day management of the Trust is delegated to the Centre Manager who reports to meetings of the Board and its committees. The Centre Manager is employed on a part-time basis and supports a small team of part-time staff comprising a Chef, Kitchen Assistant and Caretaker/Janitor [This post has not been filled since March]. Cleaning services are contracted out (as required). During the year the Trust appointed a volunteer to the role of Treasurer to strengthen financial management and controls. The Trust buys in book keeping on a freelance basis and contracts out for payroll services. ## _**Recruitment and appointment of trustees**_ There has been no change to the membership of the Board of Trustees during the year. ## _**Risk management**_ The risks associated with the Covid 19 pandemic - for staff & volunteers, members of the community & Centre users, and the sustainability of the Trust - have been uppermost in the minds of Trustees and staff from March to the end of October. Page 15 **Abergavenny Community Trust CIO Report of the Trustees for the Year Ended 30 October 2020** Trustees acted decisively in early March once the seriousness of the virus was first appreciated. At a scheduled meeting on March 4[th] , the Trustee Board took some immediate steps to reduce risks of infection and agreed to hold an emergency meeting if necessary. In a fast moving situation an emergency meeting was held on March 13[th] when it was decided to suspend all group activities run by the Trust and to delegate authority to one of the Co-Chairs to close the Centre if required. On March 24[th] the Centre was closed to the public in line with Welsh Government guidance and staff were furloughed. Soon after, the manager returned to work following the award of a grant from the Moondance Foundation. Trustees took the decision to meet via Zoom at monthly intervals thereafter compared with the usual 6 weekly cycle receiving reports on the Manager’s work with the community, regular finance updates including reports on income generation and a formal Covid risk assessment. The six weekly cycle was re-instated following the August meeting by which time the pandemic appeared to be easing. Covid risk assessments and financial monitoring continued throughout. Prior to the partial re-opening of the Centre in September, a Health and Safety Risk Assessment was carried out and submitted to the local Environmental Health Officers. Apart from the risks posed by Covid to both health and the viability of the Trust, risks associated with the building and day to day running of the Community Centre have been monitored in line with the Risk Management policy. Approved by Trustees on 15[th] April 2021 and signed on their behalf by N.R.C. Hoyal Trustee 15[th] April 2021 Page 16 **Abergavenny Community Trust CIO INDEPENDENT EXAMINERS REPORT** ## **Independent Examiner's Report to the Trustees of Abergavenny Community Trust CIO** I report on the accounts of Abergavenny Community Trust CIO for the year ended 31[st] October 2020, which comprise the Statement of Financial Activities, the Balance Sheet and the related notes. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under charity law and is eligible for independent examination, it is my responsibility to: examine the account s under s.145 of the 2011 Act; to follow procedures laid down in the general Directions given by the Charity Commission under s.145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with s.130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act, have not been met: or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **Mary Anderson FCA, ICAEW** Andersons Accountancy Services Ltd - 10 The Cedars, Llanfoist, Abergavenny, Monmouthshire, NP7 9LX 15 April 2021 Page 17 **Abergavenny Community Trust CIO STATEMENT OF FINANCIAL ACTIVITIES** ## **for the year ended 31 October 2020** |**Notes**
**Income and endowments**
**from:**
Donations and legacies
3
Charitable activities
4
Investments
5
Other
6
**Total**
**Expenditure on:**
Charitable activities
7
**Total**
Net gains on investments
**Net income**
8
**Net income before other**
**gains / (losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**Restricted**
**Total**
**Restated**
**funds**
**funds**
**funds**
**Total funds**
**2020**
**2020**
**2020**
**2019**
**£**
**£**
**£**
**£**
10,745
8,385
**19,130**
20,988
69,443
34,050
**103,493**
241,522
107
-
**107**
289
-
-
**-**
3,387| |---|---| ||80,295
42,435
**122,730**
266,186
47,370
37,837
**85,207**
93,015| ||47,370
37,837
**85,207**
93,015
-
-
**-**
-| ||32,925
4,598
**37,523**
173,171| ||32,925
4,598
**37,523**
173,171| ||32,925
4,598
**37,523**
173,171
23,076
181,759
**204,835**
31,664| ||56,001
186,357
**242,358**
204,835| Page 18 **Abergavenny Community Trust CIO BALANCE SHEET** ## **at 31 October 2020** |**Notes**
**Fixed assets**
Intangible assets
11
Tangible assets
12
**Current assets**
Debtors
13
Cash at bank and in hand
**Creditors:**Amount falling due within
one year
14
**Net current assets**
**Total assets less current liabilities**
**Net assets excluding pension assets/liability**
**Total net assets**
**The funds of the charity**
**Restricted funds**
Restricted income funds
15
**Unrestricted funds**
General funds
15
Designated funds
15
**Reserves**
15
**Total funds**|**2020**
**£**
**£167,298**
**£13,627**
**£180,925**
**£3,812**
**£73,712**
**£77,524**
**(£16,091)**
**£61,433**
**£242,358**
**£242,358**
**£242,358**
**£186,357**
**£186,357**
**£23,309**
**£32,692**
**£56,001**
**-**
**£242,358**|**Restated**
**2019**
**£**
£156,776
£13,398| |---|---|---| |||£170,174
£6,359
£137,640| |||£143,999
(£109,338)| |||£34,661
£204,835| |||£204,835| |||£204,835| |||£181,759| |||£181,759
£23,076
-| |||£23,076
-| |||£204,835| Approved by Trustees on 15[th] April 2021 and signed on their behalf by N.R.C. Hoyal Trustee 15[th] April 2021 Page 19 AbefEavenny Community Trust CIO 140TES TO THE Accouwfs for the ￿•r 31 OctobÈr 2020 l Attountln8 poll¢l•s Basls ol yeparntlon The tinancial statements have been prepared in accordaTrEe with StsterTrent ol Recomfnended Practice-. Accounting and Rewrtlng by Charities prepJrln8 thelr accounts in acfordance with the Financial Reporting Standard applicable in the UK and Republic rf Ireland {FRS 102) i55ued on 16 Julv 2014 and the Flnanclal Reming Slandard applicable in ihe United Klngdom and Republic of Ireland IFRS 102) arHI the Charitles Act 2011. Change in basi5 of accountry or to Fweviou5 ¥ccountS The pre¥ious year has been restaled to corfect the treatment of Income whlch had prevlotssly been treated as deferred. This has resulted in £181.759 of income originally treated as delerred bein8 included In the ieslnCt￿ income 012019. Fund •c(oufttln¢ Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general obfrects of the chèrltv. These are unrestricted furbds earmarked by the trustees fof particular purposeL These are unrestr•cted furbds whlch Irbdude a revaluatlon reser¥e fepre5entln8 the restatement of investment assets at thelr market values. These are available for use subiect to restrictlons Imposed by the donor or throu8h term5 of an appeal. Designated funds Revaluatson ful￿5 Restricted fund5 Recognition of income Income is Included in the Statement ol Flnanclal Actrvltles (SOFAJ when the tharity become5 entirled to. and virtually certain to receive. the income and ihe amouni of the ir)tome can be measurtd with suffitlent reliability. Income wlth felate(I Where irtrcome has related expenditure the Ineome and felated expendlture Is empenditure reported gross in the SOFA_ Donatlorns and legaoes Voluntary Sncome retelved by way of 8rants. donalions and 81ft5 Is in(luded In the the SOFA when receivable and only when the Charity has unconditional entltlement io the income. Tax reclaims on Income from ta¥ re¢laim5 is included in the SOFA at the same time as the donations and glfts £ift/donation to which It relates. Donated services These are onty Included in Income Iwith an equivalen¢ amount in expenditure) and facilitie5 where the bEnefit to the Charity 15 rea50nabty quantiliable, measurable and materlal. Volunteer help The value of any vulunteer help reteived 15 not included in the accounts. Investment i￿orne Thls is Irbcluded In the Kcounts when recelvable. Garnslllossesl on This includes any gain or 1055 re54Jlting f rom revaluirbg investment5 to market revaluation of flxed value at the end of the year. asset5 Ga•ns/llosses) on investment asset5 Thls includes any 8a•n or loss on the sale of Investments. Page 20 Aberzavenny Community Trt￿t ao NOTES TO THE ACCOUNTS EApendltur* R￿oSnitb0n of expendlture E¥pendtture 15 recogni5ed on an accruals basis. Expenditure irbdudes any VAT which cannot be fvlly recovered, and is reported as part of the ejpenditure to which it relate5. E#pendltvre on These comprise the tosts aSSQ¢iaiÈd with aiiffa¢tlfi8 voluntary Sntome. ra15in8 funds fundra151ng tradln8 CQSts and investment management CQ5ts. Empenditure on These compnse the costs incurred by the Chanty in the delivery of its artivities charltable 4Ktlvl¢le5 and Services In the furtherance of rts objects, Includln8 the making of 8rants and governance c05t5. All grant expendliure Is accounted fof on an actual paKI ba$15 plus an accrual for grants that have been approved by the trustees at the end of the year but not vei paid, These indude those costs associated wilh rneetin8 the C{￿$titUtiOnal and 51aluiOry requlfemenrs ol ihe (harilv. Includln8 any audlllindependent examinit>on fee5. C0515 linked to the 5trategK management of the Charity. Iogelher wlth a share ol other admlnlsiration costs, These are support costs not allocated to a particular attivity. Grants payable Govemance c05t5 Other expenditure T•x•llon The charity is exempt fmm tax on its tha11￿ble activities. Tan8ible fixed assets aml depreciation Depre(iatlon is pfovlded al the followlnB annual rotes In older to write off each asset over bts estimated useful life- Molor Vehlcles 25%% strawht line Equlpment. fixtu￿ at)d ffttings 25%% Stra￿ht line In¢*n￿bkn Ilx•d •ss•ts •nd •mortls•tloh Iniangible fixed assets (including purchased go¢ylwill, patents and trademarks} art ¢arrled at tost less accumulated amortisation and Impaiiment1055e5. Trade and oth¢r debto Trade and other debtDonations and legacies
Charitable activities
Investments
Other
**Total**
**Expenditure on:**
Charitable activities
Other
**Total**
**Net income**
**Net income before other**
**gains / (losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Restated**
**Restated**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2019**
**2019**
**2019**
**£**
**£**
**£**
8,488
12,500
**20,988**
63,322
178,200
**241,522**
289
-
**289**
127
3,260
**3,387**| |---|---| ||72,226
193,960
**266,186**
76,879
12,202
89,081
3,934
-
3,934| ||80,813
12,202
93,015| ||(8,587)
181,758
173,171| ||(8,587)
181,758
173,171| ||(8,587)
181,758
173,171
31,664
-
31,664| ||23,077
181,758
204,835| Page 22 ## **Abergavenny Community Trust CIO NOTES TO THE ACCOUNTS for the year ended 31 October 2020** |Unrestricted
Restricted
**Total**
Restated
2020
2020
**2020**
2019
**3. Income from donations and legacies**
Donations and legacies
10,745
8,385
**19,130**
20,989
10,745
8,385
**19,130**
20,989
Unrestricted
Restricted
**Total**
Restated
2020
2020
**2020**
2019
**4. Income from charitable activities**
Grants
39,749
34,000
**73,749**
183,200
Room hire
17,469
-
**17,469**
32,673
Food, refreshments
7,169
-
**7,169**
13,900
Catering
1,201
-
**1,201**
4,956
Minibus hire
1,370
-
**1,370**
2,530
Other
2,485
50
**2,535**
4,263
69,443
34,050
**103,493**
241,522
Unrestricted
**Total**
Restated
2020
**2020**
2019
**5. Income from investments**
Income from investments
107
**107**
289
107
**107**
289
**Total**
Restated
**2020**
2019
**6. Other income**
Other income
**-**
3,386
**-**
3,386|Unrestricted
Restricted
**Total**
Restated
2020
2020
**2020**
2019
**3. Income from donations and legacies**
Donations and legacies
10,745
8,385
**19,130**
20,989
10,745
8,385
**19,130**
20,989
Unrestricted
Restricted
**Total**
Restated
2020
2020
**2020**
2019
**4. Income from charitable activities**
Grants
39,749
34,000
**73,749**
183,200
Room hire
17,469
-
**17,469**
32,673
Food, refreshments
7,169
-
**7,169**
13,900
Catering
1,201
-
**1,201**
4,956
Minibus hire
1,370
-
**1,370**
2,530
Other
2,485
50
**2,535**
4,263
69,443
34,050
**103,493**
241,522
Unrestricted
**Total**
Restated
2020
**2020**
2019
**5. Income from investments**
Income from investments
107
**107**
289
107
**107**
289
**Total**
Restated
**2020**
2019
**6. Other income**
Other income
**-**
3,386
**-**
3,386|Unrestricted
Restricted
**Total**
Restated
2020
2020
**2020**
2019
**3. Income from donations and legacies**
Donations and legacies
10,745
8,385
**19,130**
20,989
10,745
8,385
**19,130**
20,989
Unrestricted
Restricted
**Total**
Restated
2020
2020
**2020**
2019
**4. Income from charitable activities**
Grants
39,749
34,000
**73,749**
183,200
Room hire
17,469
-
**17,469**
32,673
Food, refreshments
7,169
-
**7,169**
13,900
Catering
1,201
-
**1,201**
4,956
Minibus hire
1,370
-
**1,370**
2,530
Other
2,485
50
**2,535**
4,263
69,443
34,050
**103,493**
241,522
Unrestricted
**Total**
Restated
2020
**2020**
2019
**5. Income from investments**
Income from investments
107
**107**
289
107
**107**
289
**Total**
Restated
**2020**
2019
**6. Other income**
Other income
**-**
3,386
**-**
3,386|Unrestricted
Restricted
**Total**
Restated
2020
2020
**2020**
2019
**3. Income from donations and legacies**
Donations and legacies
10,745
8,385
**19,130**
20,989
10,745
8,385
**19,130**
20,989
Unrestricted
Restricted
**Total**
Restated
2020
2020
**2020**
2019
**4. Income from charitable activities**
Grants
39,749
34,000
**73,749**
183,200
Room hire
17,469
-
**17,469**
32,673
Food, refreshments
7,169
-
**7,169**
13,900
Catering
1,201
-
**1,201**
4,956
Minibus hire
1,370
-
**1,370**
2,530
Other
2,485
50
**2,535**
4,263
69,443
34,050
**103,493**
241,522
Unrestricted
**Total**
Restated
2020
**2020**
2019
**5. Income from investments**
Income from investments
107
**107**
289
107
**107**
289
**Total**
Restated
**2020**
2019
**6. Other income**
Other income
**-**
3,386
**-**
3,386| |---|---|---|---| ||69,443
34,050
**103,493**
241,522||| ||Unrestricted
**Total**
Restated
2020
**2020**
2019
107
**107**
289
107
**107**
289
**Total**
Restated
**2020**
2019
**-**
3,386
**-**
3,386||| |||107|**107**
289| ||||**Total**
Restated
**2020**
2019
**-**
3,386| ||||**-**
3,386| Page 23 **Abergavenny Community Trust CIO NOTES TO THE ACCOUNTS** ## **for the year ended 31 October 2020** |||Unrestricted|Restricted|**Total**|Restated| |---|---|---|---|---|---| |||2020|2020|**2020**|2019| |||£|£|£|£| |**7. **|**Expenditure on charitable activities**||||| ||Fundraising|1,166|-|**1,166**|250| ||Kitchen labour costs|4,186|2,834|**7,020**|7,527| ||Kitchen food and drink costs|1,867|-|**1,867**|7,294| ||Class teachers|350|2,456|**2,806**|770| ||Wages and salaries|10,555|7,297|**17,852**|19,739| ||Employers NIC and pension costs|22|35|**57**|5| ||Rent and rates|1,177|1,009|**2,186**|2,203| ||Light and heat|4,169|1,640|**5,809**|7,405| ||insurance|1,057|1,071|**2,128**|2,532| ||Repairs and maintenance|5,896|9,662|**15,558**|21,063| ||Cleaning|4,238|446|**4,684**|2,207| ||Telephone and fax|681|474|**1,155**|916| ||Stationary, printing and postage|-|-|**-**|163| ||Advertising|1,198|25|**1,223**|918| ||Bad debt|228|-|**228**|105| ||Licences and subscriptions|694|-|**694**|574| ||Sundry|476|585|**1,061**|402| ||Minibus costs|2,020|-|**2,020**|1,750| ||Profit on disposal of asset|(2,250)|-|**(2,250)**|0| ||Amortisation|208|7,362|**7,570**|6,816| ||Depreciation|5,932|2,567|**8,499**|6,442| ||_Governance costs:_||||| ||Accountancy and inspection|1,200|-|**1,200**|1,980| ||Legal fees|900|-|**900**|-| ||Payroll and bookkeeping|1,400|374|**1,774**|1,954| |||47,370|37,837|**85,207**|93,015| |||||**2020**|2019| |**8. **|**Net Income**|||**£**|£| ||This is stated after charging:||||| ||Independent Examiner's fee|||**1,200**|1,980| ## **9. Trustees' remuneration and expenses** None of the Trustees have been paid any remuneration in the current or prior periods. Page 24 **Abergavenny Community Trust CIO NOTES TO THE ACCOUNTS for the year ended 31 October 2020** ## **10. Staff costs** No employee received emoluments in excess of £60,000. The charity pension scheme for auto-enrolment is Nest. |**11. Intangible fixed assets**
**Cost**
At 1 November 2019
Additions
At 31 October 2020
**Amortisation and impairment**
At 1 November 2019
Amortisation charge for the year
At 31 October 2020
**Net book values**
At 31 October 2019
At 31 October 2020
**12. Tangible fixed assets**
**Cost or revaluation**
As at 1 November 2019
Additions
Disposal
At 31 October 2020
**Depreciation and impairment**
As at 1 November 2019
Depreciation charge for the year
Disposal
At 31 October 2020
**Net book values**
At 31 October 2019
At 31 October 2020|Other
**Total**
Restated
2020
**2020**
2019
£
**£**
£
163,592
**163,592**
-
18,092
**18,092**
163,592| |---|---| ||181,684
**181,684**
163,592
6,816
**6,816**
7,570
**7,570**
6,816| ||14,386
**14,386**
6,816| ||156,776
**156,776**
-| ||167,298
**167,298**
156,776| ||Equipment,
Motor
fixtures
vehicles
& fittings
**Total**
£
£
**£**
1,000
24,767
**25,767**
-
9,228
**9,228**
(1,000)
-
**(1,000)**| ||0
33,995
**33,995**
500
11,870
**12,370**
-
8,498
**8,498**
(500)
-
**(500)**| ||0
20,368
**20,368**
500
12,897
**13,397**| ||-
13,627
**13,627**| Page 25 **Abergavenny Community Trust CIO NOTES TO THE ACCOUNTS** ## **for the year ended 31 October 2020** ||||||**Total**|Restated| |---|---|---|---|---|---|---| ||||||**2020**|2019| ||||||**£**|£| |**13. **|**Debtors**|||||| ||Trade debtors||||**357**|770| ||Other debtors||||**21**|4,692| ||Prepayments and accrued income||||**3,434**|897| ||||||**3,812**|6,359| ||||||**Total**|Restated| ||||||**2020**|2019| |**14. **|**Creditors**||||**£**|£| ||amounts falling due within one year:|||||| ||Trade creditors||||**233**|62,123| ||Other creditors||||**167**|576| ||Accruals and deferred income||||**15,691**|46,639| ||||||**16,091**|109,338| |**15. **|**Movement in funds**|Restated|Incoming|||**At**| |||at 1st|resources|Resources|Gross|**31st**| |||November|(including|expended|transfers|**October**| |||2019|gains/losses)|||**2020**| |||£|£|£|£|**£**| ||**Restricted funds**|||||| ||**Restricted Income funds:**|||||| ||Covid-19 salaries and fixed costs||16,190|(14,730)|-|**1,460**| ||Covid-19 PPE|-|1,800|(1,800)|-|**-**| ||Supporting families and|||||**0**| ||outdoor activities|249|4,787|(2,838)|-|**2,198**| ||Technology improvements|-|950|(100)|-|**850**| ||Hosting support for|||||**0**| ||community activities|498|1,250|(180)|-|**1,568**| ||External access repairs|-|1,070|-|-|**1,070**| ||Flooring replacement|-|5,125|(1,000)|1,000|**5,125**| ||Building improvements|167,987|2,930|(7,673)|-|**163,244**| ||ECO/environmental|||||| ||improvements|12,500|3,000|(7,383)|(1,000)|**7,117**| ||Equipment|525|5,333|(2,133)|-|**3,725**| ||**_Total restricted funds_**|**181,759**|**42,435**|**(37,837)**|**-**|**186,357**| Page 26 **Abergavenny Community Trust CIO NOTES TO THE ACCOUNTS for the year ended 31 October 2020** ## **15. Movement in funds (continued)** |**Unrestricted funds**
**_General funds_**
**Designated funds:**
Covid-19 funding support
**_Total designated funds_**
**Total funds**
Medium term maintenance
plan
Capital improvements -
future depreciation|Restated
Incoming
**At**
at 1st
resources
Resources
Gross
**31st**
November
(including
expended
transfers
**October**
2019 gains/losses)
**2020**
£
£
£
£
**£**| |---|---| ||23,076
49,096
(48,863)
-
**23,309**| ||-
25,000
-
-
**25,000**
-
1,200
1,700
-
**2,900**
-
5,000
(208)
-
**4,792**| ||-
31,200
1,492
-
**32,692**| ||**23,076**
**80,296**
**(47,371)**
**-**
**56,001**| ||| ||**204,835**
**122,731**
**(85,208)**
**-**
**242,358**| ## Purposes and restrictions in relation to the funds: Restricted funds: Covid-19 salaries and fixed costs Covid-19 PPE Supporting families & outdoor activities Technology improvements Hosting support for community activities External access repairs Flooring replacement Building improvements ECO/environmental improvements Equipment Core cost support during Covid-19 restrictions Purchase of Covid-19 PPE to operate safely Run new activities to support families Technology solutions for new ways of working Hosting support for community activities Repair and improve external access to Centre Contribution to replacement flooring project New welcome area, access, toilets, central heating Improve environmental footprint, energy efficiency New equipment to improve facilities Designated funds: Covid-19 funding support Running costs 2021 Medium term maintenance plan Planned maintenance Capital improvements - future depreciation Property improvements Page 27 **Abergavenny Community Trust CIO NOTES TO THE ACCOUNTS** ## **for the year ended 31 October 2020** |||Unrestricted|Restricted|**Total**| |---|---|---|---|---| |||2020|2020|**2020**| |||£|£|**£**| |**16 **|**Analysis of net assets between funds**|||| ||Fixed assets|11,089|169,836|**180,925**| ||Net current assets|44,912|16,521|**61,433**| |||**56,001**|**186,357**|**242,358**| ## **17 Commitments** ## _**Operating lease commitments**_ Annual commitments under non-cancellable operating leases are as follows: ||**Land and**||Land and|| |---|---|---|---|---| ||**buildings**|**Other**|buildings|Other| ||**2020**|**2020**|2019|2019| ||**£**|**£**|£|£| |Operation lease with expiry date|**-**|**-**|**-**|**-**| |**_Pension commitments_**||||| ||||**2020**|2019| ||||**£**|£| |The pension cost charge to the charity||||| |amounted to:|||**57**|5| |Unpaid contribtions due to the fund|are|||| |included in other creditors and amounted to:|||**11**|5| Page 28 **Abergavenny Community Trust CIO DETAILED STATEMENT OF FINANCIAL ACTIVITIES** ## **for the year ended 31 October 2020** ||Unrestricted|Restricted|**Total**|Restated| |---|---|---|---|---| ||funds|funds|**funds**|Total funds| ||2020|2020|**2020**|2019| ||£|£|**£**|£| |**Income and endowments from:**||||| |Donations and legacies||||| |Donations and legacies|10,745|8,385|**19,130**|20,988| ||10,745|8,385|**19,130**|20,988| |Charitable activities||||| |Grants|39,749|34,000|**73,749**|183,200| |Room hire|17,469|-|**17,469**|32,673| |Food, refreshments|7,169|-|**7,169**|13,900| |Catering|1,201|-|**1,201**|4,956| |Minibus hire|1,370|-|**1,370**|2,530| |Other|2,485|50|**2,535**|4,263| ||69,443|34,050|**103,493**|241,522| |||||| |Investments|107|-|**107**|289| |||||| |Other|-|-|**-**|3,386| |||||| |**Total income and endowments**|80,295|42,435|**122,730**|266,185| |**Expenditure on:**||||| |Charitable activities||||| |Fundraising|1,166|-|**1,166**|250| |Kitchen labour costs|4,186|2,834|**7,020**|7,527| |Kitchen food and drink costs|1,867|-|**1,867**|7,294| |Class teachers|350|2,456|**2,806**|770| |Wages and salaries|10,555|7,297|**17,852**|19,739| |Employers NIC and pension costs|22|35|**57**|5| |Rent and rates|1,177|1,009|**2,186**|2,203| |Light and heat|4,169|1,640|**5,809**|7,405| |insurance|1,057|1,071|**2,128**|2,532| |Repairs and maintenance|5,896|9,662|**15,558**|21,063| |Cleaning|4,238|446|**4,684**|2,207| |Telephone and fax|681|474|**1,155**|916| |Stationary, printing and postage|-|-|**-**|163| |Advertising|1,198|25|**1,223**|918| |Bad debt|228|-|**228**|105| |Licences and subscriptions|694|-|**694**|574| |Sundry|476|585|**1,061**|402| |Minibus costs|2,020|-|**2,020**|1,750| Page 29 **Abergavenny Community Trust CIO DETAILED STATEMENT OF FINANCIAL ACTIVITIES** ## **for the year ended 31 October 2020** |**Expenditure on:**
Charitable activities
Profit on disposal of asset
Amortisation
Depreciation
Governance costs
Accountancy and inspection
Legal fees
Payroll and bookkeeping
Depreciation of motor vehicles
Depreciation of equipment
**Total expenditure**
Net gains on investments
**Net Income**
Other gains and losses
**Net movement in funds**
**Total expenditure on charitable**
**activities**
General administrative costs, including
depreciation and amortisation
**Net income before other gains and**
**losses**|Unrestricted
Restricted
**Total**
Restated
funds
funds
**funds**
Total funds
2020
2020
**2020**
2019
£
£
**£**
£
(2,250)
-
**(2,250)**
0
208
7,362
**7,570**
6,816
5,932
2,567
**8,499**
6,442| |---|---| ||43,870
37,463
**81,333**
89,081| ||1,200
-
**1,200**
1,980
900
-
**900**
-
1,400
374
**1,774**
1,954| ||3,500
374
**3,874**
3,934| ||| ||47,370
37,837
**85,207**
93,015| ||-
-
**-**
-
-
-
**-**
-| ||-
-
**-**
-| ||| ||47,370
37,837
**85,207**
93,015| ||-
-
**-**
-| ||32,925
4,598
**37,523**
173,170| ||| ||32,925
4,598
**37,523**
173,170| ||-
-
**-**
-| ||**32,925**
**4,598**
**37,523**
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