## Bristol City of Sanctuary Assisi Centre, Lawford’s Gate, Bristol BS5 0RE # **Trustees’ Annual Report for the period from 1 April 2021 to 31 March 2022** _**Charity name: Bristol City of Sanctuary Charity registration number: 1177122**_ ## **Objectives and Activities** **For the public benefit:** **(1) The promotion of social inclusion for the public benefit among people who are refugees and asylum seekers, socially excluded on the grounds of their social and economic position, by promoting and/or co-ordinating services and facilities to assist them to adapt within a new community.** **(2) The relief of financial hardship among asylum seekers and refugees living or working in Bristol and surrounding areas by acting as an umbrella and resource for local refugee support services.** **(3) The advancement of the education of the public in general about the issues relating to refugees and those seeking asylum and human rights.** **(4) The promotion of equality and diversity for the public benefit by promoting activities to foster understanding and good relations between the general public and people seeking sanctuary.** ## **Public Benefit** **In fulfilling the above objectives the Trustees at all times have regard to the Charity Commission's guidance on Public Benefit.** ## **Chairs’ report** From April to November 2021, Anna Wardell stepped up to the post of interim manager. She ably held the organisation until we were able to recruit Sarah Cooper on a one year fixed term contract from November 21 to November 22. Sarah came with extensive experience in business and seconded for the hours needed in the post from her university position as a Careers Consultant, with a particular focus on international students. We are especially grateful to her for assisting the Board in putting in a full up to date suite of policies for BCoS, and for laying the ground for further fund-raising. The role and profile of Bristol City of Sanctuary remains strong in the city through the work of our staff and trustees, together with Bristol University interns Freya, Lauren and Daisy. We thank them all for their commitment and input. Some notable activitees during the year are given below Caroline Beatty, Susana Askew, co-chairs BCoS:: Trustees’ Annual Report 2021-2022 ## : **Activity Highlights** ## 1. **10[th] Anniversary Celebrations** In June the City could proudly claim ten years as a City of Sanctuary. BCoS ensured this was celebrated with night lighting of City Hall, a series of online ‘teach-outs’ and a fund-raising auction ## 2. **Advocacy and Representation** _Show Your Heart_ was a striking visual event, using the symbol of orange Hearts on boats as they sailed through the harbour. The public then gathered at the Tree of Sanctuary on College Green to hear speakers with lived experience of seeking sanctuary tell of life saving significance of being welcomed in the city. A series of public events during the year drew attention to the Nationality and Borders Bill, which runs counter to the Refugee Convention. Throughout the year we have expressed profound concern about new restrictive plans in asylum policy - via the website, in coordinating petitions and letter writing and in getting 1000 local signatures on an Open Statement to the Home Secretary. ## 3. **Transport Fund** The Transport Fund continues to thrive. Through the continuing partnership with First Bus, the Transport Fund work brings awareness raising amongst the public about the reality of seeking asylum, together with access to urgently needed bus travel. The scheme’s scope has been extended and we are grateful for the continuing relationship with First Bus. A highly successful Sanctuary Walk raised a total of over £3300 for the fund. ## 4. **Schools and Colleges of Sanctuary** A number of new Schools and colleges have coming forward to receive this award, including Blaise High School, St Mary Redcliffe Primary, Oasis Academy, City of Bristol College, Easton Academy. We rely heavily on the volunteer team which supports this Stream of Sanctuary _Blaise High School receive their certificate_ BCoS:: Trustees’ Annual Report 2021-2022 ## 5. **Bristol Refugee and Asylum Seeker Partnership** BCoS has continued to attend and play its part in BRASP, especially in the role of strategic development. ## 6. **Website and Social Media** Anna continued to provide an excellent series of newsletters and made improvements to the website ## **7. Interns** We have had excellent input this year, in particular to social media and donor fundraising, from Bristol University interns Freya Mutimer, Lauren Brown and Daisy Robins. Following her internship Freya also joined the Trustee Board of BCoS. ## **8. Business Stream** Sarah laid foundations for starting a business stream of sanctuary in Bristol ## **Structure, Governance and Management** BCoS is a Charitable Incorporated Organisation with voting members other than trustees. The governing document of BCoS is its constitution last updated on 7[th] July 2019. The charity has funds to employ staff equivalent to 4 days during the period in question. It is an independent member of the national City of Sanctuary network. There are no structural legal or financial connections with the national organisation, but they provide our Internet sub-domain, email and website. There are no persons or bodies entitled to appoint any trustees. There were no corporate trustees. There were no trustees holding title to property belonging to the charity. There were no funds held as custodian trustees on behalf of others ## **Names of the charity trustees who manage the charity** |1
2
3
5
6
7
8
9
10|**Trustee name**|**Office(if any)**|**Dates acted if not for wholeyear**| |---|---|---|---| ||Susana Askew|Co-Chair|| ||Katie Bales||| ||Caroline Beatty|Co-Chair|| ||Paul Hazelden|Treasurer|| ||Nathalie Jaifar||| ||Helen Kidan||| ||Ruth Pickersgill||| ||Souvik Saha||| ||Freya Mutimer||| BCoS:: Trustees’ Annual Report 2021-2022 ## **Financial Review** |Review of the
charity’s financial
position at the end
of the period|**The charity had income of £35,272. The majority of the income came**
**from unrestricted gifts (£23,107) and donations to the Transport**
**Fund (£6,044).**
**Total expenditure was £28,413. The largest expense was staffing**
**(£19,589), followed by the Transport Fund (£3,989) and general**
**administrative costs(£2,993).**| |---|---| |Statement
explaining the
policy for holding
reserves stating
whytheyare held|**The Trustees have decided that the Reserves should cover 6 months**
**of core spending (salaries, Transport Fund, and general running**
**costs) plus another £2,000 to enable a response to unexpected**
**opportunities. The detailed calculation is described in our Reserves**
**Policy.**| |Amount of reserves
held|**£16,650**| |Explanation of any
uncertainties about
the charity
continuing as a
goingconcern|**There are no uncertainties about the charity continuing as a going**
**concern, as long as funds become available**| ## **Additional information (optional)** |The charity’s
principal sources of
funds (including any
fundraising)|**When established as a charity, two large grants of £30,000 were**
**received from R H Southern Trust. There have also been smaller**
**grants from Bristol City Council and Quartet. We fundraise**
**separately on an ongoing basis for the Transport Fund**| |---|---| ## **Dclarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Susana Askew **Full name(s)** Caroline Beatty **Position (eg Secretary,** Co-Chair Co-chair **Chair, etc)** **Date** BCoS:: Trustees’ Annual Report 2021-2022 Location: /home/paul/C/Groups/CoS/Governance/Annual/2019-20/BCoS_Annual_Return_201920.odt BCoS:: Trustees’ Annual Report 2021-2022 DocuSign Envelope ID: 2AC50A30-23F9-4956-91D9-66F2F425C45D ## Bristol City of Sanctuary 2021 - 2022 ## R&P Accounts |**Bristol City of Sanctuary**||**1177122**||| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |Period start date
1 Apr 21
**For the period**
**from**|**To**|Period end date
31 Mar 22||| ## **Section A Receipts and payments** |**A1 Receipts**|**120**
**382**
**23,107**
**23,609**
**2,200**
**2,200**
**25,809**
**17,339**
**2,993**
**20,332**

**20,332**
**5,477**
**- 792**
**14,931**
**19,616**
**Unrestricted**
**funds**
**to the nearest £**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Earned||**6,044**
**3,420**
**9,463**||**120**
**382**
**23,107**
**6,044**
**3,420**
**33,072**|**480**| |MembershipFees|||||**238**| |Grants|||||**30,000**| |Unrestricted Gifts|||||**2,472**| |Transport Fund|||||**751**| |Other Restricted|||||**1,356**| ||||||| ||||||| ||||||| |**_Sub total_**_(Gross income for AR)_|||||**35,297**| ||||||| |**A2 Asset and investment sales, (see**
**table).**|||||| |Loan Repayment||||**2,200**
**2,200**|**6,450**| ||||||| |**_Sub total_**|||||**6,450**| |**_Total receipts_**
**A3 Payments**|||||| |||**9,463**||**35,272**|**41,747**| ||||||| |
Transport Fund||**3,989**
**1,841**
**2,250**
**8,081**||**3,989**
**1,841**
**19,589**
**2,993**
**28,413**|**1,200**| |Other events|||||**1,356**| |Workers|||||**17,639**| |Governance|||||**410**| |Administration|||||**1,929**| ||||||| ||||||| ||||||| |**_Sub total_**|||||**22,534**| ||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||| ||||||| ||||||| |**_Sub total_**|||||| |**_Total payments_**
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|||||| |||**8,081**||**28,413**|**22,534**| ||||||| |||**1,382**
**792**
**5,980**
**8,154**||**6,859**
**20,911**
**27,771**|**19,213**| ||||||| ||||||**1,698**| ||||||**20,911**| 31/01/2023 Page 1 14:35:40 DocuSign Envelope ID: 2AC50A30-23F9-4956-91D9-66F2F425C45D ## Bristol City of Sanctuary 2021 - 2022 ## R&P Accounts ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on behalf of
all the trustees|**Details**
Bank
**Details**
Loans
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Independent Examination|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||**19,616**|**8,154**
**8,154**|| |||||| |||||| |||**19,616**||| |||OK
**to nearest £**
**Unrestricted**
**funds**||OK| |||||**to nearest £**
**Endowment**
**funds**| |||**11,750**||| |||||| |||||| |||||| |||||| |||||| |||**Fund to which**
**asset belongs**||**Current value**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||**Fund to which**
**asset belongs**||**Current value**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||**Fund to which**
**liability relates**||**When due**
**(optional)**| |||527||| |||||| |||||| |||||| |||||| |||||| |||||Date of
approval| |||||31/1/2023| |||||| There was no remuneration or expenses paid to any trustee or related party 31/01/2023 Page 2 14:35:40 DocuSign Envelope ID: 2AC50A30-23F9-4956-91D9-66F2F425C45D **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Bristol City of Sanctuary **members of On accounts for the year** 31[st] March 2022 **Charity no** 1177122 **ended (if any) Set out on pages** 1 & 2 - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2022. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ 31/1/2023 **Signed: Date: Name:** Geoff Archer **Relevant professional** AAT, ATT **qualification(s) or body (if any): Address:** Bristol Community Accountants CIC Daventry Road Bristol, BS4 1DQ **October 2018** 3 **IER** DocuSign Envelope ID: 2AC50A30-23F9-4956-91D9-66F2F425C45D **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 4 **IER** DocuSign Envelope ID: 2AC50A30-23F9-4956-91D9-66F2F425C45D ## Bristol City of Sanctuary 2021 - 2022 ## R&P Accounts |**Bristol City of Sanctuary**||**1177122**||| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |Period start date
1 Apr 21
**For the period**
**from**|**To**|Period end date
31 Mar 22||| ## **Section A Receipts and payments** |**A1 Receipts**|**120**
**382**
**23,107**
**23,609**
**2,200**
**2,200**
**25,809**
**17,339**
**2,993**
**20,332**

**20,332**
**5,477**
**- 792**
**14,931**
**19,616**
**Unrestricted**
**funds**
**to the nearest £**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Earned||**6,044**
**3,420**
**9,463**||**120**
**382**
**23,107**
**6,044**
**3,420**
**33,072**|**480**| |MembershipFees|||||**238**| |Grants|||||**30,000**| |Unrestricted Gifts|||||**2,472**| |Transport Fund|||||**751**| |Other Restricted|||||**1,356**| ||||||| ||||||| ||||||| |**_Sub total_**_(Gross income for AR)_|||||**35,297**| ||||||| |**A2 Asset and investment sales, (see**
**table).**|||||| |Loan Repayment||||**2,200**
**2,200**|**6,450**| ||||||| |**_Sub total_**|||||**6,450**| |**_Total receipts_**
**A3 Payments**|||||| |||**9,463**||**35,272**|**41,747**| ||||||| |
Transport Fund||**3,989**
**1,841**
**2,250**
**8,081**||**3,989**
**1,841**
**19,589**
**2,993**
**28,413**|**1,200**| |Other events|||||**1,356**| |Workers|||||**17,639**| |Governance|||||**410**| |Administration|||||**1,929**| ||||||| ||||||| ||||||| |**_Sub total_**|||||**22,534**| ||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||| ||||||| ||||||| |**_Sub total_**|||||| |**_Total payments_**
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|||||| |||**8,081**||**28,413**|**22,534**| ||||||| |||**1,382**
**792**
**5,980**
**8,154**||**6,859**
**20,911**
**27,771**|**19,213**| ||||||| ||||||**1,698**| ||||||**20,911**| 31/01/2023 Page 1 14:35:40 DocuSign Envelope ID: 2AC50A30-23F9-4956-91D9-66F2F425C45D ## Bristol City of Sanctuary 2021 - 2022 ## R&P Accounts ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on behalf of
all the trustees|**Details**
Bank
**Details**
Loans
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Independent Examination|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||**19,616**|**8,154**
**8,154**|| |||||| |||||| |||**19,616**||| |||OK
**to nearest £**
**Unrestricted**
**funds**||OK| |||||**to nearest £**
**Endowment**
**funds**| |||**11,750**||| |||||| |||||| |||||| |||||| |||||| |||**Fund to which**
**asset belongs**||**Current value**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||**Fund to which**
**asset belongs**||**Current value**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||**Fund to which**
**liability relates**||**When due**
**(optional)**| |||527||| |||||| |||||| |||||| |||||| |||||| |||||Date of
approval| |||||31/1/2023| |||||| There was no remuneration or expenses paid to any trustee or related party 31/01/2023 Page 2 14:35:40 DocuSign Envelope ID: 2AC50A30-23F9-4956-91D9-66F2F425C45D **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Bristol City of Sanctuary **members of On accounts for the year** 31[st] March 2022 **Charity no** 1177122 **ended (if any) Set out on pages** 1 & 2 - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2022. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ 31/1/2023 **Signed: Date: Name:** Geoff Archer **Relevant professional** AAT, ATT **qualification(s) or body (if any): Address:** Bristol Community Accountants CIC Daventry Road Bristol, BS4 1DQ **October 2018** 3 **IER** DocuSign Envelope ID: 2AC50A30-23F9-4956-91D9-66F2F425C45D **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 4 **IER**