## **Trustees’ Annual Report for the period** ## **From 01/09/2023 Period start date To 31/08/2024 Period end date** ## **Charity name: Rokesly PSA** ## **Charity registration number: 1177109** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Rokesly’s PSA’s objectives are to**
**advance the education of pupils in the**
**school (being Rokesly Infant & Nursery**
**School and Rokesly Junior School) and**
**to help promote an inclusive community,**
**in particular by:**
**● Developing effective relationships**
**between the staff, parents and**
**others associated with the school.**
**● Engaging in activities or providing**
**facilities or equipment which**
**support the school and advance**
**the education of pupils.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**We held a full calendar of events in what**
**was a busy and successful year for the**
**PSA. Each event was organised by the**
**PSA committee, class representatives**
**and parent/carer volunteers at the school.**
**The meetings and fundraising events**
**held include the following-**
**● A mixture of PSA coffee mornings**
**and evening meetings to keep**
**parents and carers and staff**
**updated on PSA activities and**
**approve the school’s funding**
**requests. Head teachers had time**
**on the agenda at all meetings.**
**● The AGM was held online in**
**November 2023 and was well**
**attended. We will consider whether**
**it is better to hold the AGM online**
**or in person in future years.**
**● We held many events throughout**
**the school year such as cake**
**sales, discos, quizz, raffle,**
**readathon and outdoor cinema.**| |||**● We also held our three biggest**
**fundraising events which were all**
**hugely successful. The festive fair**
**raised £5.9k, the auction raised**
**£10.1k and the summer fair raised**
**£8.4k. We are hugely grateful to**
**the committed and hardworking**
**groups of parents who took on the**
**task of organising and running**
**these events. They are vital,not**
**only for fundraising, but also for**
**building community and**
**engagement within the school.**
**● We ran a targeted online**
**fundraising appeal to support the**
**refurbishment of the junior school**
**library. This was a huge success**
**and generated £2.2k to use**
**towards the update. We found that**
**having a specific project to**
**contribute towards encouraged**
**engagement and donations and we**
**aim to work with the school to**
**identify further opportunities for**
**this.**
**● We also sold Rokesly branded**
**merchandise and festive puddings**
**online.**
**● We continue to promote workplace**
**giving schemes and corporate**
**sponsorship as alternative funding**
**options.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**In planning our activities for the year, we**
**kept in mind the Charity Commission’s**
**guidance on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**Rokesly PSA aims to be an inclusive**
**parent staff association. Responsibility**
**for organising fundraising events is**
**spread across the year groups. The aim**| **of this approach is to promote a sense of collective responsibility and to avoid too great a burden being placed on a small group of individuals. The Rokesly PSA operates a network of class representatives to assist in communication with parents and the coordination of volunteers.** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**It was an extremely busy year, with a full**
**calendar of events. The PSA committee**
**worked hard to organise and run the**
**events and this should be celebrated and**
**recognised. Not only did we raise a**
**fantastic amount, meaning we were able**
**to agree all of the fundraising requests**
**received from the school, but we were**
**also able to come together as a**
**community to socialise and build**
**connections. The children loved being**
**able to attend all of the events and have**
**fun with their school friends.**
**We trialled a strategy to use parental**
**skills to support the library refurbishment**
**in the junior school. The project team**
**formed to design and execute the**
**improvements did a fantastic job and**
**many members of our school community**
**came together on designated working**
**days to help paint, wall paper, create**
**murals and sew cushions. It was a huge**
**team effort and the children are thrilled**
**with the result. We also sourced**
**additional books from the community to**
**fill the newly installed book shelves.**
**Our bank balance is looking healthy and**
**we are in a good position to fund further**
**projects going forward.**
**Our continued engagement with the local**
**community is an achievement. We have**
**been supported wonderfully with**
**sponsorship, raffle prizes, donations and**
**stalls at our fairs.**| **Additional information (optional)** You may choose to include further statements where relevant about: |||||| |---|---|---|---|---| ||Achievements against|Para 1.41||| ||objectives set|||| ||Performance of fundraising|||| ||activities against objectives|Para 1.41||| ||set|||| ||Investment performance|Para 1.41||| ||against objectives|||| ||Other|||| |||||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Our financial position is good, with a**
**surplus in the account which can be used**
**to support further projects and**
**fundraising requests from the school.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|
**The reserves that we have set aside**
**provide financial stability and the means**
**for the development of our principal**
**activity. We intend to maintain our**
**reserves at a level which is at least**
**equivalent to 60% of one year’s expected**
**‘normal’ funding requests to allow the**
**charity to continue supporting its**
**objectives if donations were to reduce.**
**The trustees review on a termly basis the**
**amount of reserves that are required to**
**ensure that they are adequate to fulfill our**
**continuing obligations and to make sure**
**the funds are fairly distributed between**
**the schools.**| |Amount of reservesheld|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by Rokesly PSA members or**
**co-opted by trustees**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| |||| ## **Reference and Administrative details** |Charity name|Rokesly PSA| |---|---| |
Other name the charity uses|| |Registered charity number|1177109| |
Charity’s principal address|| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Nam**
**e of**
**pers**
**on**
**(or**
**bod**
**y)**
**entit**
**led**
**to**
**app**
**oint**
**trust**
**ee**
**(if**
**any)**| |---|---|---|---| ||Daniella Bowyer|Chair|
02 September 2024| ||SallyKing|Co-treasurer|22 June 2023| ||Sylvie Agenet|Secretary|16 November 2022| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Daniella Bowyer **Full name(s)** Daniella Bowyer **Position (eg Secretary,** Chair **Chair, etc) Date** 26/6/25 CHARITY COMMISSION FOR ENGLANO ANO WALES Receipts and payments accounts CC16a For the porlod To Section A Receipts and payments RMtsl¢t•d fund• Endowment funds fundj Totsl funds Lasty Al R•ui FLmthNir¥J Evwts 517 $0.$17 973 54142 AR) 57A90 81822 tablel. S7 40332 13,183 31.3S6 14170 111e3 Sub folal A4 A•s•t and Inwslm•nt tsble Sub tot A6 Cash l•¥t ￿•r •nd CCXX R1 acCO￿ts ISSI Issl JO ￿Pa •UIEN Iuud W￿PU018 Iivjowaq UO owjo 8uo Aq pwjfys i!q￿l 98 wn4 88n umo 8,&yE4? p•uiw wsv *8 910900 WO1111gMIII £8 puna Sl!F4èa 31WB•UOI Spury ¥punJ ury spunl ¥spa UN WfrWMOPU3 8punJ spuni p￿)U￿•jun si!pJèo poljad ayi Jo pua eui IE seii!i!qE!I PUE SlaSSE Jo iuawaJEIS 8 UO!lJaS CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner"'s Report Raport to the trustaos On accounts for th8 year end•d 31108r24 Charlty no lrfany) 1177109 Sot out on pagos I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) forthe year eThled Responslblllties and basls of report AS the charity'8 trustees. you are re8ponsible for the weparation of the accourrts in accordance with the requirements of the Charilies Act 2011 he Acr). I report in rest￿￿ of my examination ￿ th8 Trusfs accounts carrfed out und8r section 145 of the 2011 Act arKI in canying out my examinats'on, I have followed all the applicable Diredions given by Ihe Charity Commission under section 145(5)(b) of the Act. Independent oxamlnerfs statement I have completed my &xamination. I confim) that no matwlal mattern have come to my attention in connection with the examination which gives me cause to believe that in. any mthial respect: the acGounting record5 were not kept in accordance wilh section 130 of the Charities Act,. or the accout)ts did not 8cc¥)rd with the accounting records: or th8 accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities {A¢¢ounts arKI Reports) Regulations 2008 other than any requiremerrt that the accounts give a Irue and fairf view vthich is not a matter considered as part of an Indeper￿ examinats'on. I have no concems and have Ix)me across no other Matte￿ in connection with the examination to which attention should be drawn in this report in ordw to enable a proper understanding of the accounts to be reached. Slgned: 25 Name: Eleanor Hellier R•levant prof•8slonal quallficatlon(s) or body (Ir any): Chartered Public Fmance Accountant Addrms: 37 Rokesly Avenue. LoNlon N8 8NS IER Oct 2018 8I0ZI ¥31 'waw8wE swowAed puE wd!89a￿ trJ£io a41 w uwnio? JBaA Isri. u! ￿sEq swewAEd PUE B uo P8W8s8Jd -aJ uaaq eAEy pue 's!SEq SlBnitrJy u8 UO PaJEdwd ajwh slUn￿)E £z￿Z01 a 'siseq swawAEd puE 4d!aga8 p uo paJEdaJd uaaq aAe4 4un0￿? a "osoixip s•4s!a JauiwBxo oyi swau AUE 40 ¥1ryop ￿yq '(sJ8u!UJExa Joj a)UBP!n6 pue su01¥￿1P :swncYyJ? AWE￿ ￿ uo!iBU!LUEXa iuapuedppui '1£￿ eas) ujaguo? JO $JallEW Ipu&iew wffAiu614 oi spaau Jeuiwpxe e41 W. &19￿￿0? Aiuo aJnsoi?s!a 8 UO!J?es