Trustees annual report for the period from 12 September 2023 to 9th July 2024. Olton and District U3A Charity no 1177108 Objectives and Activities The objective is the advancement of education and in particular the education of older people and those retired from full time employment. The main activities are the organisation of group based educational activities. These groups undertake a wide range of activities such as family history, languages, as well as physical activities such as line dancing and Tai Chi. The Trustees have had regard to the Charity Commission guidance on public benefit. Achievements and Performance The charity has 297 members who are involved in a wide range of activities. During the last year 32 groups have met on a regular basis and I I Core meetings have been held with guest speakers. The charity not only provides educational experience but also physical activity which improves health of older people and the meetings in themselves provide opportunities for people to meet and socialise which reduces potential isolation and improves health. The charity has also undertaken gardening and tree planting in public areas. The principal source of funding is subscriptions from members. Structure Governance and Management. The is an unincorporated members association and a member of the Third Age Trust. It's governing document is a constitution based on the The Third Age Trust model constitution for England and Wales. Trustees are elected annually at the AGM by a vote of the whole membership. Additional Trustee may be co-opted to fill a vacancy. The period of co-option shall only last until the next AGM. The charity does not employ any staff. Names of Charity Trustee for the period 2023 to 2024. Jo Robinson Chair Nick Beattie Vice Chair Roy Welsby Treasurer Jon Morris Business Secretary. Val Rapson membership Secretary Carniel Deakin Group coordinator. The names of the Directors at the time the report was approved are Jo Robinson, Nick Beattie, Roy Welsby, Jon Morris, and Val Rapson. No Trustees hold title to property belonging to the charity, and no funds are held as a custodian trustee on behalf of others.
OLTON AND DISTRicf U3A GROUP REPORTOF THE AUDITOR TO THE MEMBERSOF THE OLTON AND DISTRICTU3A GROUP ON THE INCOME AND EXPENDrruRE ACCOUNT FOR THE YEAR TO 31 MARCH 2024 I have examined the attached Income and Expenditure Account and Balance Sheet for the year ended 31 March 2024. l am satisfied that the records support the figures and they are fairly described in the accounts. The surplus for the year is £3,795.16 and the accumulated surplus for all years is now £12.517.55 The funds are held in the name of the Olton and Distritt U3A. Auditor L Moore Date 3010512024
OLTON AND DISTRI U3A GROUP TREASUREWS REPORT FOR THE YEAR ENDED 31 MARCH 2024 Core The accounts for the year ended 31 March 2024 showthat our core income {ie that not related to interest groups) exceeded our core expenditure by £632 and this brought our core reserves up to £5,627. This exceeded expectations and was a result of increased member numbers and control of Costs, in particular room hire costs. When the committee set the membership subscription for the year. the aim was to maintain our reserves at about £4.900 lie one yearfs projected income). The excess will be used to fund first aid training during the current year. Key items of income and expendtture are explained below- Membership subscriptions totalled £5.076, being 282 members @ £18 (2022/23 £3.808 ie 272 @ £14). Donations received of £79 represent the money raised from recycling ink cartridges donated at our core meetings. Following the closure of the Photography group. the remaining balance of £10 was transferred to core funds. Payments made to u3a National Office for caprtation. the magazine and Beacon totalled £2,098 (2022/23 £1.955J, which is over 40% of the membership sUbriptIOnS received. Miscellaneous expenditure includes costs relating to the Christmas lunch (£1611 and promotional sponsorship of Olton Christmas lights i£i(J)i. Since April 2023, committee meetings have been held at Olton Library which is significantly cheaper than St Margaret's Church Hall. The budget for 2024125 was prepared assuming both income and expenditure of approximately £5.2(KJ, thereby breakingeven forthe year. This meant we have been able to maintain the membership subscription at the 2023124 level of £18. Interest groups Interest group income was £24.773 (2022/23 £41.771) and expenditure was £21,599 (2022/23 £40,416) resulting in a surplus of income over expenditure of £3,163 {2022/23 £1,354) but this is. of course, rnerely a matter of timing as to when funds were received and paid. At 31 March 2024. group funds in hand amounted to £6.890 (2022 £3.727). Overall, we had £16.190 (2022/23 £11,152) in the bank of which £3.672 (2022/23 £2,430J was from membership subscriptions paid in advance. Roy Welsby Treasurer Olton and District u3a 30 May 2024
ACCCIJNTS FtxniETrEAR ENDED JI MAROI 2024 8ALV4CEsHEAs AT 3114WIOI 2024 &733n4 20221z3 CASH AT BAf4K PLU5 UNCREfMTED LOEMENTS LESS UNPRESENfEDCHEQUES .62&50 563ffj5 12.S20.TI 11.818.381 1&189.55 IL152.39 1&189.55 IL152.39 LESS PREPAIDMEMBERSHIPSUB5(TtlPmCXIS 3.6nL(g 1143Q( ASSE15 OVER iiA8lUmS 1151735 8.722.39 REPRESEi¥fED BY CURE SURPLUS BROUGHf FOBWNJID CORE SURPLUSlIt*FI(m FOR THE YEAR CORE SURPWS CARRIEDFORWARD 5.87L17 1875.731 S27.48 4.995.44 IrffEREsf GROUPS SURPLVS BROUGFThFORWARD INTERESTGROUPS SURPLUS FOR TTrIE YEAR INTEREST GROUPS SiIRPLUS CARRIED FORWMD 3,726.95 3.163.12 1372.73 L3Y.22 J)7 3.726.95 1151755 8.72139 J Robinson (FL4lRPEO SIGNED TRE UR DATE 30th May2024
CATON MID DISTRICT U3A GROUP ACCOUNTS FOR THE YEAR ENDED 31 PAIAOI 2Q4 INCOVE AND EXPENDrruRE ACCOUIIts F1 THE YEAR ENDED 31 WJIOI 2024 CORE INCO MEMBERS. SUBSCRIPTIONS VISITOR5, FEES tK)NAnoN5 TRANSFER FROM GROUPS TOTAL INCOME 5.07&fJ) 3.808.(K) 79.20 10.50 5293.70 2fy1.50 4.066.50 EXPENDrruRE CAPITATION FEES COMMITfEE EXPENSES tK)NATIONS MISCELLAt4EOUS ROOM HIRE POST, STATrONERY AND TELEPFK)NE SPEAKERS TEAS U3A NEWS tMRECt MML 6EACON TOTAL EXPENDtTURE 1.052.CKJ 6L40 LXJ 31&63 L02&(N) 1.78 1227.45 229.64 517.10 62Q40 430.fY) 166.37 783.36 671.31 256.() 4.66L66 4,942.23 CORE SURPLUSIIDEFIOT) INCCWE OVER ExFfPIDRE 1875.731 INYEREST GROUP5 GROUP INCOME GROUP EXPENSES TRANSFER TO CORE FUND5 24.772. 121599.281 li0.} 41,770.65 140.416.431 114TERE5T GROUPS SURPWS w4c0 OVER EXPENDITURE J.163. 1.35422 TOTNI SURPWS INC OA EXPENDITURE 3.795.16 478A9
OLTON AND DISTRI U3A INCOME AND EXPENDtruRE Accoupifs FOR ThE YEAR ENDED 31 MARCH ZOZ4 IpirEREST GROUPS blf*il Ir Eypenses Tr• clfwl 800K CLUB 0.50 CHRISTMAS LUNCH 2.940.IJ) I2.940.) CAKE AND CULTURE COOKER Y CLUB 196.16 168. 172.151 292.01 CRAFT AND (TrIAT 165.87 244.(M) 1264.701 145.17 FRENCH GARDENING 918.32 4,715.50 14.852.151 781.67 LINE DANONG 391.63 3.780. li.M.201 2.373.43 LOCAL HISTORY 284.68 280. {250.) 314.68 MEET AND EAT 64.25 PHOTOGRAPHY 10.50 110.501 MURDER MYSTERY 280.Tr) ourzziNG I35 1565.591 116.26 SCRABBLE 53.63 159. 32.63 SWIMMING rAI CHI 367.47 3.026.40 {2,271.501 1.122.37 THEATRE AND aNEMA 16.(01 L894.50 11.874.501 14.00 TRIPS 1.144.80 5.168.50 15.103.751 1,209.55 UKULELE 74.gj 11,426.741 61.25 WALKING 65.30 3.726.95 24.772.) 121.599.281 110.501 6.890.07
OLTON AND DISTRicf U3A GROUP REPORTOF THE AUDITOR TO THE MEMBERSOF THE OLTON AND DISTRICTU3A GROUP ON THE INCOME AND EXPENDrruRE ACCOUNT FOR THE YEAR TO 31 MARCH 2024 I have examined the attached Income and Expenditure Account and Balance Sheet for the year ended 31 March 2024. l am satisfied that the records support the figures and they are fairly described in the accounts. The surplus for the year is £3,795.16 and the accumulated surplus for all years is now £12.517.55 The funds are held in the name of the Olton and Distritt U3A. Auditor L Moore Date 3010512024
OLTON AND DISTRI U3A GROUP TREASUREWS REPORT FOR THE YEAR ENDED 31 MARCH 2024 Core The accounts for the year ended 31 March 2024 showthat our core income {ie that not related to interest groups) exceeded our core expenditure by £632 and this brought our core reserves up to £5,627. This exceeded expectations and was a result of increased member numbers and control of Costs, in particular room hire costs. When the committee set the membership subscription for the year. the aim was to maintain our reserves at about £4.900 lie one yearfs projected income). The excess will be used to fund first aid training during the current year. Key items of income and expendtture are explained below- Membership subscriptions totalled £5.076, being 282 members @ £18 (2022/23 £3.808 ie 272 @ £14). Donations received of £79 represent the money raised from recycling ink cartridges donated at our core meetings. Following the closure of the Photography group. the remaining balance of £10 was transferred to core funds. Payments made to u3a National Office for caprtation. the magazine and Beacon totalled £2,098 (2022/23 £1.955J, which is over 40% of the membership sUbriptIOnS received. Miscellaneous expenditure includes costs relating to the Christmas lunch (£1611 and promotional sponsorship of Olton Christmas lights i£i(J)i. Since April 2023, committee meetings have been held at Olton Library which is significantly cheaper than St Margaret's Church Hall. The budget for 2024125 was prepared assuming both income and expenditure of approximately £5.2(KJ, thereby breakingeven forthe year. This meant we have been able to maintain the membership subscription at the 2023124 level of £18. Interest groups Interest group income was £24.773 (2022/23 £41.771) and expenditure was £21,599 (2022/23 £40,416) resulting in a surplus of income over expenditure of £3,163 {2022/23 £1,354) but this is. of course, rnerely a matter of timing as to when funds were received and paid. At 31 March 2024. group funds in hand amounted to £6.890 (2022 £3.727). Overall, we had £16.190 (2022/23 £11,152) in the bank of which £3.672 (2022/23 £2,430J was from membership subscriptions paid in advance. Roy Welsby Treasurer Olton and District u3a 30 May 2024
ACCCIJNTS FtxniETrEAR ENDED JI MAROI 2024 8ALV4CEsHEAs AT 3114WIOI 2024 &733n4 20221z3 CASH AT BAf4K PLU5 UNCREfMTED LOEMENTS LESS UNPRESENfEDCHEQUES .62&50 563ffj5 12.S20.TI 11.818.381 1&189.55 IL152.39 1&189.55 IL152.39 LESS PREPAIDMEMBERSHIPSUB5(TtlPmCXIS 3.6nL(g 1143Q( ASSE15 OVER iiA8lUmS 1151735 8.722.39 REPRESEi¥fED BY CURE SURPLUS BROUGHf FOBWNJID CORE SURPLUSlIt*FI(m FOR THE YEAR CORE SURPWS CARRIEDFORWARD 5.87L17 1875.731 S27.48 4.995.44 IrffEREsf GROUPS SURPLVS BROUGFThFORWARD INTERESTGROUPS SURPLUS FOR TTrIE YEAR INTEREST GROUPS SiIRPLUS CARRIED FORWMD 3,726.95 3.163.12 1372.73 L3Y.22 J)7 3.726.95 1151755 8.72139 J Robinson (FL4lRPEO SIGNED TRE UR DATE 30th May2024
CATON MID DISTRICT U3A GROUP ACCOUNTS FOR THE YEAR ENDED 31 PAIAOI 2Q4 INCOVE AND EXPENDrruRE ACCOUIIts F1 THE YEAR ENDED 31 WJIOI 2024 CORE INCO MEMBERS. SUBSCRIPTIONS VISITOR5, FEES tK)NAnoN5 TRANSFER FROM GROUPS TOTAL INCOME 5.07&fJ) 3.808.(K) 79.20 10.50 5293.70 2fy1.50 4.066.50 EXPENDrruRE CAPITATION FEES COMMITfEE EXPENSES tK)NATIONS MISCELLAt4EOUS ROOM HIRE POST, STATrONERY AND TELEPFK)NE SPEAKERS TEAS U3A NEWS tMRECt MML 6EACON TOTAL EXPENDtTURE 1.052.CKJ 6L40 LXJ 31&63 L02&(N) 1.78 1227.45 229.64 517.10 62Q40 430.fY) 166.37 783.36 671.31 256.() 4.66L66 4,942.23 CORE SURPLUSIIDEFIOT) INCCWE OVER ExFfPIDRE 1875.731 INYEREST GROUP5 GROUP INCOME GROUP EXPENSES TRANSFER TO CORE FUND5 24.772. 121599.281 li0.} 41,770.65 140.416.431 114TERE5T GROUPS SURPWS w4c0 OVER EXPENDITURE J.163. 1.35422 TOTNI SURPWS INC OA EXPENDITURE 3.795.16 478A9
OLTON AND DISTRI U3A INCOME AND EXPENDtruRE Accoupifs FOR ThE YEAR ENDED 31 MARCH ZOZ4 IpirEREST GROUPS blf*il Ir Eypenses Tr• clfwl 800K CLUB 0.50 CHRISTMAS LUNCH 2.940.IJ) I2.940.) CAKE AND CULTURE COOKER Y CLUB 196.16 168. 172.151 292.01 CRAFT AND (TrIAT 165.87 244.(M) 1264.701 145.17 FRENCH GARDENING 918.32 4,715.50 14.852.151 781.67 LINE DANONG 391.63 3.780. li.M.201 2.373.43 LOCAL HISTORY 284.68 280. {250.) 314.68 MEET AND EAT 64.25 PHOTOGRAPHY 10.50 110.501 MURDER MYSTERY 280.Tr) ourzziNG I35 1565.591 116.26 SCRABBLE 53.63 159. 32.63 SWIMMING rAI CHI 367.47 3.026.40 {2,271.501 1.122.37 THEATRE AND aNEMA 16.(01 L894.50 11.874.501 14.00 TRIPS 1.144.80 5.168.50 15.103.751 1,209.55 UKULELE 74.gj 11,426.741 61.25 WALKING 65.30 3.726.95 24.772.) 121.599.281 110.501 6.890.07