2022-04-05-accounts - Talk Foundation

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	6	APR	2021		5	APR	2022
From				To

Section A

Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1177093 Charity's principal address 12 Drysgol Road

TALK Foundation

Radyr Cardiff Postcode CF15 8B T

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Cristina Diaz- Navarro	Chair (foundingmember)	N/A (first charity trustee)
Andrew Hadfield	Treasurer (founding member)	N/A (first charity trustee)
Sonia Pierce	Secretary (foundingmember)	N/A (first charity trustee)
Mark Price	Deputytreasurer	N/A(first charitytrustee)
Esther Leon Castelao		N/A(first charitytrustee)
Sandrine Bacquaert		N/A(first charitytrustee)

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year N/A

Name of chief executive or names of senior staff members

Mariam Paes - New Initiatives and Fundraising Director Rebecca Wheeler - Organisational Development Director

March 2012

TAR

Section B

Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document Registered 09 FEB 2018 (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) The three founding members will be indefinite trustees. The other 3 first Trustee selection methods trustees have been appointed for a period of 3 years and can be (eg. appointed by, elected by) reappointed up to 3 times.

Apart from the first charity trustees, every trustee must be appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The Organisation has the following Policies & Procedures in place: (The date following each title is the date of the latest revision, all available on request)

Affiliations Committee Terms of reference (May 2020) Business Plan (April 2021 –March 2024) Code of Conduct (October 2020) Conflicts of Interest (September 2020) Contractor Agreement (December 2020) Declaration on Appointment (April 2018) Disciplinary Procedure for Staff (April 2020) Disciplinary Policy and Procedure for Volunteers (April 2020) Education Committee Terms of reference (March 2020) Equality Policy (September 2020) Financial Controls Policy (January 2020) Fit and proper person declaration (April 2018) Fundraising Policy (March 2021) Memorandum of Understanding (May 2020) Privacy Statement (December 2021) Standard Operating Procedure for New Appointments (January 2022) TALK Research Committee Terms of reference (March 2020) TALK Foundation Constitution (2016) Volunteer management policy (March 2020)

March 2012

TAR

Section C

Objectives and activities

For the public benefit to advance the education of clinical teams in patient safety in such ways as the charity trustees think fit. Summary of the objects of the Our Vision, Mission and Values focus on maximising the opportunity for charity set out in its healthcare improvement, patient safety and staff wellbeing through the governing document use of TALK, empowering a culture of patient safety through the education of clinical teams ethically, inclusively and positively.

M eetings of the Board of Trustees have been held at least quarterly and minutes are available on request .

The TALK Foundation has worked in parallel with TALK Research and Innovation Staff Exchange grant provided by the European Commission through the Horizon 2020 programme, Marie Skłodowska-Curie Actions, which is funding a 3 year project on the use of the TALK framework for clinical debriefing under grant agreement ID: 734753. The activities have included: - Development of freely downloadable training materials (https:// www.talkdebrief.org/startingtotalk ) - International diffusion of TALK concept ( I mplemented in the UK, Spain, Norway, Denmark, Netherlands, Germany, France, Portugal, Australia, Chile, Singapore, USA, Mexico and Argentina) - Networking at a national and international level. As a consequence, a strategy advisory board has been developed. Summary of the main - Formalising collaboration and data-sharing activities undertaken for the public benefit in relation to The TALK Foundation webpage is kept up to date https:// these objects (include within www.talkdebrief.org/talk-foundation and the TALK Foundation bank this section the statutory account is managed through CAF Bank . declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) - Trustees are aware of the Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008 and this has been considered when planning the charity’s activities. Whilst it is recognised that the TALK tool is a commercially viable product, the aim of the Foundation is to ensure that any surplus is used for public rather than personal benefit.

March 2012

TAR

Additional details of objectives and activities (Optional information)

This remains a young CIO, and the emphasis during initial stages has been on building a solid framework both with regard to organisational / legal guidance and volunteer workforce development.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Furthermore, the TALK Foundation is the legacy to the T ALK Research and Innovation Staff Exchange grant provided by the European Commission through the Horizon 2020 programme. This Marie Skłodowska-Curie Actions grant is funding a 3 year project on the use of the TALK framework for clinical debriefing under grant agreement ID: 734753.

All materials and international network generated as outcomes of this work were passed on to the TALK Foundation at the end of the grant project, which was completed at the end of February 2022. The Foundation become fully independent of the grant in February 2022.

An successful international TALK conference was held in Barcelona on the 9th and 10th December 2021, with the majority of speakers and delegates attending remotely, due to the constraints of the COVID-19 pandemic.

There has been significant and ongoing work in this report year to develop teaching courses and to further develop the business plan Business Plan (April 2021 –March 2024).

March 2012

TAR

Section D

Summary of the main achievements of the charity during the year

Achievements and performance

The Charity has focused on further defining the key services and activities offered by the Foundation and continued development of the resources to support these services and activities.

The TALK RISE project was completed in February 2022 , following the delay due to COVID. T here was an emphasis on international promotion of the Foundation, coinciding with the RISE phase of international dissemination.

The outcome of this dissemination has revealed the need to accelerate our infrastructural development, which has resulted in the further development of committees and divisions as well as the introduction of non voting members categories. (See details in organisational chart, section B).

Previous achievements included development and review of Foundation documentation, as well as policies and procedures , as listed in Section B.

During this financial year, we approved the business plan (April 2021 –March 2024) and made significant advances to the development of courses, to ensure the financial viability of the charity. The Fundraising Policy has been implemented.

There has been further development of the TALK website and the creation of memberships. Criteria for discounts in membership and courses according to income has been instituted. It entails a stratified approach to fees according to residence in low, middle or high income countries, and for the latter according to profession.

There has been significant course development and initiation of a course management system - this includes educational materials / local training sessions for TALK, as well as an instructor guide. Many of the publications have been translated into Spanish.

There have been a number of international collaborations explored by the affiliations and research committees.

March 2012

TAR

Section E

Financial review

Brief statement of the charity’s policy on reserves

The TALK Foundation does not currently have a policy on reserves. The charity is starting to raise initial funds for its activity. Development of a reserve policy will be a point for future action.

All reserves would be used to strengthen the financial basis of the charity in line with its stated objectives.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

Current / potential sources of income:

Donations
Memberships
Income from educational courses pertaining to the TALK clinical debriefing tool , from interested healthcare institutions .
Grants applied for, from NGOs and specific philanthropic organisations with an interest in funding healthcare and patient safety (none received yet).
investment policy and objectives including any ethical investment policy adopted.

Section F

Other optional information

Section G

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s Position Date
	Dr Sonia Pierce	Dr Cristina Diaz-Navarro
	Secretary	Chair
	26/01/2023	26/01/2023

March 2012

TAR

Charity Name No (if any) TALK FOUNDATION 1177093

Receipts and payments accounts Period start date Period end date To from 4/6/2021 4/5/2022

For the period from

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Course Fees 48 - - 48
Memberships 613 - - 613
- -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 661 - - 661
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 661 - - 661
A3 Payments
Zoom meeting subscription 144 - - 144
Bannk account fees 96 - - 96
Website charges 349 - - 349
Website domain 67 - - 67
Website design services 864 - - 864
Form design software (Jotform) 100 - - 100
Course certification points 182 - - 182
Educator fees 400 - - 400
- - - -
Sub total [ 2,202 ] - - 2,202
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 2,202 - - 2,202
Net of receipts/(payments) - 1,541 - - - 1,541
A5 Transfers between funds - - - -
A6 Cash funds last year end 5,531 - - 5,531
Cash funds this year end 3,990 - - 3,990
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Section B Statement	of assets and liabilities at the end of the period	of assets and liabilities at the end of the period	of assets and liabilities at the end of the period	of assets and liabilities at the end of the period
			Unrestricted	Restricted
Categories	Details		funds	funds
B1 Cash funds	TALK Bank account balance *Total cash funds*		to nearest £ 3,990 - - 3,990	to nearest £ - - - -
	(agree balances with receipts and payments account(s))		OK	OK
			Unrestricted	Restricted
			funds	funds
B2 Other monetary assets	Details		to nearest £ - - - - - -	to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details		Fund to which asset belongs	Cost (optional) -
charity’s own use				- - - - - - - -
B5 Liabilities	Details		Fund to which liability relates	- - - - - Amount due (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name
			Andrew Hadfeld

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CC16a
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Last year

to the nearest £

Endowment funds to nearest £ - - - -

OK

Endowment funds

to nearest £ - - - - - -

Current value (optional)

When due (optional)

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Date of
approval
1/31/2023
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