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2021-04-05-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date Period end date
6 APR 2020 5 APR 2021
From To

Section A

Reference and administration details

Charity name TALK Foundation Other names charity is known by Registered charity number (if any) 1177093 Charity's principal address 24 Windsor Avenue Radyr Cardiff Postcode CF15 8BW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8		 Trustee name Office (if any) Dates acted if not for
**whole year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Cristina Diaz- Navarro Chair
(foundingmember)		 N/A (first charity trustee)
Andrew Hadfield Treasurer
(founding member)		 N/A (first charity trustee)
Sonia Pierce Secretary
(foundingmember)		 N/A (first charity trustee)
Mark Price Deputytreasurer N/A(first charitytrustee)
Esther Leon Castelao N/A(first charitytrustee)
Sandrine Bacquaert N/A(first charitytrustee)

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year N/A

Name of chief executive or names of senior staff members

Mariam Paes - New Initiatives and Fundraising Director Rebecca Wheeler - Organisational Development Director

March 2012

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Section B

Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document Registered 09 FEB 2018 (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)

The three founding members will be indefinite trustees. The other 3 first Trustee selection methods trustees have been appointed for a period of 3 years and can be (eg. appointed by, elected by) reappointed up to 3 times. Apart from the first charity trustees, every trustee must be appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Organisation has the following Policies & Procedures in place: (The date following each title is the date of the latest revision, all available on request)

Affiliations Committee Terms of reference (May 2020) Business plan v3 (May 2019) Code of Conduct (October 2020) Conflicts of Interest (September 2020) Contractor Agreement (December 2020) Declaration on Appointment (April 2018) Disciplinary Procedure for Staff (April 2020) Disciplinary Policy and Procedure for Volunteers (April 2020) Education Committee Terms of reference (March 2020) Equality Policy (September 2020) Financial Controls Policy (January 2020) Fit and proper person declaration (April 2018) Fundraising Policy (March 2021) Memorandum of Understanding (May 2020) TALK Research Committee Terms of reference (March 2020) TALK Foundation Constitution (2016) Volunteer management policy (March 2020)

March 2012

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2

Section C

Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 For the public benefit to advance the education of clinical teams in patient
safety in such ways as the charity trustees think fit.
Our Vision, Mission and Values focus on maximising the opportunity for
healthcare improvement, patient safety and staff wellbeing through the
use of TALK, empowering a culture of patient safety through the
education of clinical teams ethically, inclusively and positively.
Meetings of the Board of Trustees have been held at least quarterly
and minutes are available on request.
The TALK Foundation has worked in parallel with TALK Research and
Innovation Staff Exchange grant provided by the European Commission
through the Horizon 2020 programme, Marie Skłodowska-Curie
Actions, which is funding a 3 year project on the use of the TALK
framework for clinical debriefing under grant agreement ID: 734753.
The activities have included:
- Development of freely downloadable training materials (https://
www.talkdebrief.org/startingtotalk )
- International diffusion of TALK concept (Implemented in the UK,
Spain, Norway, Denmark, Netherlands, Germany, France, Portugal,
Australia, Chile, Singapore, USA, Mexico and Argentina)
- Networking at a national and international level. As a consequence, a
strategy advisory board has been developed.
-Formalising collaboration and data-sharing
Other activities have included development of The TALK Foundation
webpagehttps://www.talkdebrief.org/talk-foundationand the opening of
TALK Foundation bank account (through CAF Bank).
In addition to the above activities, the TALK Foundation hasfocusedon
development of the charity’s infrastructure:
- into committees and divisions, including appointment of key individuals
and development of guiding documents (such as specific terms of
reference)
- introduction of non-voting members (definition of terms and admission
policies)
-Furtherdevelopment of appropriate policies and procedures (Business
plan, Financial policy and Volunteer Management policy).
Trustees are aware of the Section 17(5) of the Charities Act and the
Charities (Accounts and Reports) Regulations 2008 and this has been
considered when planning the charity’s activities. Whilst it is recognised
that the TALK tool is a commercially viable product, the aim of the
Foundation is to ensure that any surplus is used for public rather than
personal benefit.

March 2012

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Additional details of objectives and activities (Optional information)

This remains a young CIO, and the emphasis during initial stages has been on building a solid framework both with regard to organisational / legal guidance and volunteer workforce development.

You may choose to include further statements, where relevant, about:

Furthermore, the TALK Foundation is the legacy to the T ALK Research and Innovation Staff Exchange grant provided by the European Commission through the Horizon 2020 programme. This Marie Skłodowska-Curie Actions grant is funding a 3 year project on the use of the TALK framework for clinical debriefing under grant agreement ID: 734753.

The natural course of the EU funded project has mandated a similar pace at Foundation level. All materials and international network generated as outcomes of this work will be passed on to the TALK Foundation at the end of the project, which has been delayed due to the COVID-19 pandemic.

March 2012

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Section D

Summary of the main achievements of the charity during the year

Achievements and performance

The Charity has focused on further defining the key services and activities offered by the Foundation and continued development of the resources to support these services and activities.

The TALK RISE project has entered its final year, following the delay due to COVID. T here has been an emphasis on international promotion of the Foundation, coinciding with the RISE phase of international dissemination.

The outcome of this dissemination has revealed the need to accelerate our infrastructural development, which has resulted in the further development of committees and divisions as well as the introduction of non voting members categories. (See details in organisational chart, section B).

Previous achievements included development and review of Foundation documentation, as well as policies and procedures:

During this financial year, we developed further the business plan (April 2021 –March 2024).

The initial three-year period for Trustees ceased in February 2021. MAP, SB and ELC agreed to continue in their roles for a further 3 years.

There has been further development of the TALK website and the creation of memberships. Criteria for discounts in membership and courses according to income has been instituted. It entails a stratified approach to fees according to residence in low, middle or high income countries, and for the latter according to profession.

The TALK Foundation organisational chart has been further developed and updated.

There has been significant course development and initiation of a course management system - this includes educational materials / local training sessions for TALK, as well as an instructor guide.

March 2012

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Section E

Financial review

Brief statement of the charity’s policy on reserves

The TALK Foundation does not currently have a policy on reserves. The charity is starting to raise initial funds for its activity. Development of a reserve policy will be a point for future action.

All reserves would be used to strengthen the financial basis of the charity in line with its stated objectives.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Current / potential sources of income:

Section F

Other optional information

Section G

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s Dr Sonia Pierce Dr Cristina Diaz-Navarro Position Secretary Chair Date 22/01/2022 22/01/2022

March 2012

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1

TALK Foundation

Recei ts and a ments accou p p y

Period start date To 06/04/2020

For the period from

Section A Receipts and payments

Unrestricted

Endowment Restricted funds funds funds

Unrestricted
funds		 Restricted funds Endowment
funds
A1 Receipts to the nearest £
686
4,478
42
-
-
-
-
-
5,206		 to the nearest £
-
-
-
-
-
-
-
-
-		 to the nearest £
Teachingfees 686 - -
Course fees 4,478 - -
Memberships 42 - -
- - -
- - -
- - -
- - -
- - -
Sub total(Gross income for AR) 5,206 - -
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts 5,206 - -

A3 Payments

A3 Payments
Zoom meetingsubscription 144 - -
Bannk account fees 69 - -
Website charges 227 - -
Foreign currencytransaction fees 18 - -
- - -
- - -
- - -
- - -
- - -
**Sub total ** 458 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
**Sub total ** - - -
Total payments 458 - -
Net of receipts/(payments) 4,748 - -
A5 Transfers between funds - - -
CCXX R1 accounts (SS)
A6 Cash funds last year end		 1
 782 - 26/01/2022
-

Cash funds this year end 5,530 - -

CCXX R2 accounts (SS)

26/01/2022

2

Section B Statement of assets and liabilities at the end of the perio

Categories
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B3 Investment assets		 Details
Details
Details
Total cash funds
(agree balances with receipts and payments account(s))
Details		 Unrestricted
funds
to nearest £
-
-
-
5,530
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which asset
belongs
Fund to which asset
belongs
Fund to which
Details liability relates

B5 Liabilities

CCXX R3 accounts (SS)

~~26/01/2022~~

~~3~~

Signed by one or two trustees on behalf of all the trustees

Signature Print N
Dr A. Ha

CCXX R4 accounts (SS)

26/01/2022

4

177093

unts Period end date 05/04/2021

CC16a

Total funds

Last year

to the nearest £ to the nearest £

686 -
4,478 -
42 -
- -
- -
- -
- -
- -
5,206 -
-
- -
- -
5,206 -
144 -
69 -
227 -
18 -
- -
- -
- -
- -
- -
458 -
-
-
- -
458 -
4,748 -
- -
5
782		 -

CCXX R5 accounts (SS)

26/01/2022

5,530 -

CCXX R6 accounts (SS)

26/01/2022

6

od

od
Restricted funds
to nearest £
-
-
-
-
OK
Restricted funds
to nearest £
-
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
- -
- -
- -
- -
- -
- -
Cost (optional)
-
-
-
-
-		 Current value
(optional)
- -
- -
- -
- -
- -
~~7~~
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
-		 Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-

CCXX R7 accounts (SS)

26/01/2022

-
-
-
-
Name
adfield
Date of approval
24/01/2022

CCXX R8 accounts (SS)

26/01/2022

8