2024-12-31-accounts - Popley Fields Community Association

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Popley Fields Community Association

AGM

Annual report 2024

As we close out another year at Popley Fields, it has been a much busier year for us, we have had a lot more bookings, most of our weekends have seen private functions such as birthday parties, Community Nepalese gatherings,, sporting events such as wrestling and boxing, these events have been really well attended by the local community and those from further afield.

We have held our usual fundraising events for Easter, Halloween and Christmas.

Easter was a fun afternoon of Easter crafts for children, bouncy castle, tombola and raffle. We also served refreshments with cupcakes, strawberry Eton mess, tea, coffee and squash. This event was supported by our usual families, and everyone had a great time.

In the summer holidays we held a funday with bouncy castles, crafts, giant connect 4 games, water play, quiet corner road map and cars. And we served refreshments of hot dogs, tea, coffee and squash. This was a lovely few hours and well attended by the local community.

In October we held our Halloween family disco for 2 hours, we had music, tombola, coloring pictures and 4 fancy dress competitions for various ages including adults. We had hot dogs, cupcakes and squash for the children and a bar for the adults should they wish to use it. We were overwhelmed by the number that attended as we had 150 people turn up for the event.

We were now fast approaching our next event, which was a fun Christmas afternoon of Christmas crafts for the children, tombola, raffle and a Christmas jumper competition, refreshments of cupcakes, tea, coffee and squash. The afternoon finished with Christmas Carols led by the New Testament Church of God. This was a lovely afternoon again attended by the usual families that support us, as well as some new ones.

The Popley Fields Food Pantry has now been running for 2 and a half years. We have around 250 members signed up for it. We have between 40-50 families who use us each week. On each visit the members pay £5, and they get 9 items of food, 2 blue and 7 red.

We set up a community café on Friday mornings in February 10.15am-12.15pm. We have a regular number each week, where they can get a bacon roll/sandwich and a tea or coffee for £2.00. Thank you to Lynda, Grace and Natalie who run it each week for us.

Financially we seem to be in a better place than in previous years, even with the continued rising costs of living. Bookings/lettings are more stable, and we are up on the previous year’s total for them.

We secured funding from the Strengthening Communities Fund to have a community coordinator start with us in October to look at the centre’s social media/marketing by bringing in a new website, looking at the current timetable and groups to see how to improve the use of the centre and new activities to increase income and footfall for the centre. This is shown to be very positive for the short time she has been with us.

Thank you to Sesan, our treasurer who always has done a good job looking after the association’s finances. A budget will be set in place for the next year.

Thank you to all our current trustees for their continued support and dedication throughout the year.

Thank you to our volunteers for all the help and time you give to the centre, we value your support and help.

Thank you to the community development team at BDBC for all their support throughout the year.

We would also like to say thank you to Tracey and her staff for looking after the centre this year.

Tracey has again proved to be a dedicated and competent manager this year

POPLEY FIELDS COMMUNITY ASSOCIATION

BALANCE SHEET AS AT 31ST DECEMBER 2024

		2024		2023
Fixed Assets	£	£	£	£
Premises		72,762		71,619
Equipment
Computer Equipment		-		-
TOTAL FIXED ASSETS		72,762			71,619
Current Assets	£	£	£	£
Debtors		6,097		4,667
Pre-Payments		3,452		3,529
Cash at Bank - Deposit Account		50,393		49,161
Cash at Bank - Current Account		19,692		19,121
Cash in Hand - Pety Cash		1,514		642
TOTAL CURRENT ASSETS		81,148			77,120
Current Liabilities
Creditors		1,611		1,482
Accruals		-		-
TOTAL ASSETS		152,299			147,257
Represented By:
Accumulated Funds
As at 1st January 2024		147,257			143,965
Proft for Year		5,042			3,292
		152,299			147,257

I have examined the books and records of Popley Fields Community Association for the 12 months to December 31st 2024 and confirm the accounts are in accordance therewith.

D Gibbs FMAAT Accountant January 17th 2025

POPLEY FIELDS COMMUNITY ASSOCIATION

Income and Expenditure Account For The Year Ended 31st December 2024

		2024		2023
INCOME	£	£	£	£
Letngs		83,937			78,780
Donatons		-			-
Food Pantry		30,530			45,722
Bar		8,892			1,918
Fundraising		646			632
Youth Actvites		-			-
Photocopier		-			-
Membership Adult		-			-
Vending		-			-
Café		803			-
Interest		928			710
Popley Festval		-			-
Grants - Capital		-			-
Grants - Revenue		16,074			-
Other		-			30
TOTAL INCOME		141,810			127,792
EXPENDITURE
Salaries Staf		38,544		36,667
Employer Pension		635		635
Staf Training/Travel		315		42
Staf Costs		98
Premises Maintenance		14,218		11,573
Cleaning		1,607		1,335
Building Works
Utlites		12,877		10,854
Water		1,373		1,264
Insurance		1,743		1,611
Telephone		2,455		2,253
Postage, Printng & Statonery		1,155		998
Advertsing		181		50
Subscriptons		1,522		-
Licences		2,394		3,006
Equipment - maintenance/hire		505		2,035
Outreach Work		867		36
Bar		4,157		1,037
Fundraising		816		602
Café		241
Vending
Kitchen Equipment		154		4
Youth Actvites		-		-
Food Pantry		31,148		33,825
Popley Festval
Travel		28
Audit & Accountancy fees		2,053		2,285
Professional Fees		2,387				Community/social media exp
Bank Charges		237		141
Depreciaton		15,057		14,247
Miscellaneous Expenses
TOTAL EXPENDITURE		136,767			124,500
Surplus of Income Over Expenditure
For The Year		5,043			3,292