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2021-12-31-accounts

Belmont Community Association

Charity No 1177041

Annual Report 2021

Belmont Community Association, Belmont Community Centre, Sunderland Road, Gilesgate Moor, Durham, DH1 2LL.

℡ 0191 3866659 (Community Centre) ℡ 0191 3751252 (School Sports Centre)  belmontca@live.co.uk

Website: www.belmontcommunityassociation.org.uk

Contents:

1 Overview and mission statement 3
2 Governance 4
3 BCA in 2020 5
4 Hiring charges 9
Financial Statement 2020; 11
7 Income and expenditure 13
8 Their War, Our History accounts 15
9 Balance sheet 16
10 Notes on the accounts 17
11 Independent Examiners Report 2020 19

© Belmont Community Association 2022

Overview and Mission Statement

1 Belmont Community Association was established in 1971, and celebrated its Golden Anniversary in 2021. Unfortunately, owing to Covid-19 celebrations were put on hold!

2 BCA operates from Belmont Community Centre, a purpose built community centre located at Gilesgate Moor, on the outskirts of the city of Durham. The community centre consists of a sports hall and three meeting rooms which are used for many different purposes, an office, kitchen and washrooms. There is also an external (enclosed) play area.

3 The Community Centre accommodates Belmont Parish Council office. 4 The centre has been extensively modernised in recent years.

5 The community centre is surrounded by a park which comprises playing fields (football and cricket), a children's play area, tennis and basketball courts and a bowling green. Footpaths around the park are popular with dog walkers. A car park, owned by Durham County Council, is adjacent to the community centre and can accommodate approximately 50 cars.

6 Belmont Community Association has a "shared use" agreement with Belmont Community School, located on Buckinghamshire Road and approximately half a mile from the centre. Here the facilities include a large sports hall which can accommodate four badminton courts, a gymnasium, performing arts block, sports fields, classrooms and a floodlit five a side football court. BCA is able to make use of the facilities outside of normal school hours. 90% of surplus made is paid to the school as a contribution towards the upkeep of facilities.

7 Both the Community Centre and the school site are located close to bus stops, with frequent services to Durham, Sunderland, Seaham, Peterlee & Sherburn Hill. Durham railway station is approximately two miles from the centre, and well served by buses. The A1M motorway is also approximately two miles away, in the opposite direction!

8 Since 2016 Belmont Community Association has had a Hallmark Level 3 award (the highest possible). In September 2019 the Association was re-assessed, with a Hallmark Level 3 award once again being attained.

9 While our facilities are not continually staffed, the school facilities are staffed when in use; at the community centre, a member of staff is present each morning. An answering machine is in operation when offices are not staffed.

10 BCA has a website (www.belmontcommunityassociation.org.uk) which gives details of facilities, notifications of "what's on" and the opportunity to make bookings. 11 The mission statement of Belmont Community Association is to "work in partnership with Belmont Community School to provide a community centre for

recreational use and a wide range of sports facilities at affordable cost to the residents of Belmont, Carrville, Gilesgate Moor and the surrounding areas."

12 Belmont Community Association is firmly committed to diversity and equality in all of its activities. We are committed to promoting equality of opportunity within our Association and with partners. We recognise that the strength of the Association is built upon the understanding of individual strengths and differences and seeks to respect these. We recognise that certain groups and individuals in society are disadvantaged because of discriminations experienced. We seek to ensure that our Association respects and includes everyone, and that no user, partner, employee or job applicant receives less favourable treatment on the basis of age, disability, marital status (including civil partnerships) race, religion or belief, sexual orientation, pregnancy and maternity, trade union membership, political views or affiliations.

Governance

1 Trustees are drawn from the community and user groups. Officers are elected at the Annual General Meeting, which is held (under normal circumstances) on the second Wednesday in March. The 2021 AGM was delayed by a month because of Covid-19.

2 Regular bi-monthly meetings are held, with additional "reserve" dates in intervening months, should additional meetings be deemed necessary. The Trustees are responsible for the governance of the Association; Under certain circumstances the Officers (all of whom are also trustees) may be called upon to determine certain decisions.

At the Annual General Meeting of the Association held on April 14th 2021 the Trustees / Officers of the Association appointed were as follows:

Chair Erica Denholm
Vice Chair Phil Jackson
Treasurer Mick Bennett
Secretary Peter Corbett
Trustees Patrick Conway, Anne Corbett, Eileen Finlay, Barbara Howarth,
Phil Jackson, Stephen Laverick, Joe Knight & Mandy Stagg.
Auditor Tim Hardman

During the course of the year Phil Jackson & Eileen Finlay resigned as Trustees. Amy Wilson was appointed as a new Trustee with effect from July 14th 2021.

3 With effect from 1 January 2019, BCA began operating under a new Constitution, as a Charitable Incorporated Organisation (CIO) (Charity No 1177041).

4 Because of the pandemic of 2020-21, & with a severely reduced income, it was felt necessary for BCA to part company with our only salaried member of staff Community Development Manager Sue Smith.

The School Site Co-ordinator responsible for activities at the school site is Jacqui Miller, who is available during open hours.

The staff team attend to everyday running of the community centre and school facilities, ensuring that the Association's affairs are handled in a smooth and efficient manner. The Association further benefits from the contributions of many individuals who offer their services freely on a regular basis.

BCA in 2021

Reported at the meeting in April:

i) The Treasurer reported that BCA was effectively breaking even thanks to furlough payments and grants.

j) The auditor advised that a payment by cheque system is better, with two people involved.

k) It was agreed that hiring charges should increase by 5% with effect from January 1st 2022.

l) Because of the disruption to activities (due to social distancing) no registration fees were to be charged in 2021.

m) It was decided that in future one off bookings will be required to pay in advance.

n) Plans were afoot to recreate a garden area. Aid has been received from the Royal Horticultural Society in the form of a grant. BCA could provide further financial assistance.

u) BCA's Facebook page is in the care of Lisa and Mandy. Users should not be placing un-monitored information on Facebook. Information should relate directly to activities provided through BCA facilities.

Reported at the meeting in May:

a) The Duke & Duchess of Cambridge visited Cheesy Waffles, on what proved to be a wonderful afternoon .

b) Sports bookings were returning to the Belmont School site. Some groups were returning to the community centre too.

d) There had been a small fire at the Community Centre, adjacent to the boiler house entrance. Burnt logs were in evidence. Some damage occurred to plastic facia.

f) Grants have been received from Believe Housing. g) From 17th May groups were returning to the Centre. Currently groups have a maximum of 6 people.

h) Plans were in place to replace the accessible toilet floor.

k) BCA had been receiving grants throughout the Covid epidemic. A further grant (restart grant) of £8k had been received.

l) A collection for Dave Drinkwater raised £100.

Reported at the meeting in July:

a)
Amy Wilson was appointed as a Trustee of BCA
b)
Dragonfly gymnastics made bookings during school summer holidays.
c)
An orchestra booked four nights in the Performance Arts Centre.
d)
Belmont United, Belmont Sportsman's & Sherburn football teams made bookings.
e)
Cricket coaching took place over 2 full days.
f)
Sticky Fingers may move to Vane Tempest over storage problems; they are
wanting to store 21 boxes of equipment at the Centre, which is not possible.
g)
Cricket for the blind and History of Art groups were attending.
h)
Estimates were being sought for cleaning the hall floor - £3k & £6.5k, with a
third estimate being sought.
i)
Estimates of £2,491, £1,150 & £2,458 had been received for the replacement
of fire doors.
j)
New cladding was on order for the small section damaged by fire, thanks to the
building of a campfire by a person or persons unknown.
k)
Chains were ordered for the bins.
l)
Durham Community Action gave energy efficiency advice etc.
m)
Transfer of land (from the old sports changing room adjacent to the Community
Centre) could incur solicitors and surveyors fees (likely to be £800.)
n)
Hiring charges were reviewed. (Full details elsewhere in this report).
Reported at the meeting in September:
a)
The kitchen was still not in use & use of the toilets was still restricted. Groups
were encouraged to maintain restrictions on numbers.
b)
£2,990 was paid for fire exit doors.
c)
An application for a grant of £3k was made to Durham CC.
d)
Fire doors; the double doors in the Sports Hall were fitted on August 10th
2021, without issue. Work carried out was satisfactory. There was a slight overnight
glitch when the alarm activated erroneously. The alarm installers rectified the
situation.

e) Single fire doors in rooms 1 & 2 and the sports hall are in need of replacement, to avoid damage to surrounding walls and ceilings. An initial quote for replacement was £1794.30 + VAT. Having all three replaced at the same time would result in a reduction of cost by ££387.30, making the total bill £4995.60 + VAT. f) Trustees agreed to contact Johnson's to refurbish the sports hall floor, hopefully during the October half term. g) In August the company Clean and Gleam examined the roof and carried out an initial clean of the gutter valleys and general debris. They have been engaged to come on site 6 monthly, and carry out cleaning and report on any anomalies. The initial clean was free and subsequent visits will cost £60. During the inspection it was noted that the hopper between the two activity rooms at the rear of the building had standing

water. The down pipe was removed from the top hopper and the gully, and unblocked and then replaced. Several buckets of water poured into the hopper showed that the blockage was clear. This hopper requires bird mesh attaching, to stop leaves etc. from blocking the pipe.

h) The disused heater in the sports hall was removed, after it had been ascertained that gas and electricity had been disconnected.

Reported at the meeting in November:

a) All work on fire doors had been completed. However, some further repairs may be required on door seals.

b) Several staff had left BCA and a new manager (Jen Moore) appointed. BCA is currently seeking to recruit new staff members.

c) Bookings are building up again. School bookings are almost back to pre-covid levels, but the community centre is still operating at only 50% of use.

d) A successful Autumn Fair was held.

e) The standards of cleanliness at the community centre have been improved.

f) A white board has been installed for communication with staff. New notice boards have been installed.

g) Access to Facebook & website sites was restricted (ie not accessible to all staff members)

h) A recommendation was made that a smart meter should be installed, enabling BCA to monitor energy consumption.

i) The community centre heating system is provided by a gas boiler. The current heating system is considered to be inefficient; heating is only 70% effective, and there is a considerable amount of waste. In the long term gas heating will not be a possibility, and by 2050 the building will have to be carbon free. The recommendation was made that BCA begin to consider the installation of solar panels & battery storage.

j) Insulation is poor. The installation of cavity wall insulation is recommended as a priority, with the prediction that this would have a massive effect on energy bills. Insulation of the roof was also recommended, although cost would be a major factor. Further advice is to be sought on cost implications. Internal lighting of the community centre is by LED lamps, with the exception of the hall. LED lighting will have to be installed there, but installation could prove to be expensive because of the height. viii) Motion sensors were recommended - lighting turns off when no motion is detected.

ix) Jen Moor had produced a policy on the recruitment of ex offenders. Reported at the meeting in November:

i) BCA was maintaining safety measures due to the high number of Covid-19 cases circulating.

ii) A covid related grant had been approved for cleaning materials and a doorbell.

Hiring Charges

Current hiring charges (effective from January 1st 2022).

These prices represent a 5% increase on prices in place from 2019. The Commercial fee will now be the same as the casual hiring fee.

Proposed fees:

Proposed fees:
Belmont Community Centre £ per hour
Regular Casual Commercial
Room £13 £16 N/A
Hall £17 £25 N/A
Kitchen £12 £12 N/A
Badminton Court £17 £25 N/A
Belmont School £ per hour
Regular Casual Commercial
Sports Hall £30 £36 N/A
Gymnasium £17 £23 N/A
Astroturf £39 £44 N/A
(including use of floodlights)
Badminton Court £17 £25 N/A
Football Pitch £19 £22 N/A
Performing Arts Block £35 £42 N/A
(full facility)
Performing Arts Block £21 £32 N/A
(part facility)
Classroom £13 £16 N/A
Car park £14 N/A N/A
(by special arrangement)
Notes:

1 A registration fee of £25 per calendar year is due from each user group on January 1st in order to qualify for regular user rates.

BELMONT COMMUNITY ASSOCIATION

STATEMENT OF ACCOUNTS

2021

BELMONT COMMUNITY ASSOCIATION

Income and Expenditure Account

Year to 31 December 2021

INCOMING RESOURCES
Centre:
Lettings
CWP Hub
Parish Council office rent, hirings & re-charges
Unallocated
School:
School - Classroom
School - Car Park
Performing Arts Block
School - Astroturf
School - Sports Hall
School - Gym
School - Field
Membership fees:
Centre
School
Grants (see Note 8)
Job Retention Scheme
Bank interest
Misc
TOTAL INCOMING RESOURCES
EXPENDITURE
Wages - Centre
Wages - School
Cleaning contract
Heating and Lighting
Water Rates
Refuse collection
Cleaning Materials
Maintenance - routine
Maintenance - non budgeted
Maintenance Wages
Servicing contracts
Telephone
Printing, Postage, Stationery & IT
Insurance		 2021
20,288.00
1,266.00
4,898.01
26,452.01
0.00
0.00
273.00
5,781.96
1,974.00
14,203.50
9,553.00
5,136.25
36,921.71
0.00
0.00
0.00
23,410.21
9,539.71
340.60
2,150.27
98,814.51
19,094.14
13,379.23
0.00
5,753.74
561.79
454.74
1,529.35
4,860.98
12,476.93
309.56
2,937.14
770.28
735.00
2,633.69		 2021
20,288.00
1,266.00
4,898.01
26,452.01
0.00
0.00
273.00
5,781.96
1,974.00
14,203.50
9,553.00
5,136.25
36,921.71
0.00
0.00
0.00
23,410.21
9,539.71
340.60
2,150.27
98,814.51
19,094.14
13,379.23
0.00
5,753.74
561.79
454.74
1,529.35
4,860.98
12,476.93
309.56
2,937.14
770.28
735.00
2,633.69		 2020
24,921.00
625.00
4,879.05
30,425.05
0.00
493.00
117.00
5,725.00
1,072.00
11,158.18
5,784.50
2,936.00
27,285.68
575.00
450.00
1,025.00
27,198.50
10,908.00
683.19
935.00
98,460.42
18,757.44
12,366.12
1,515.00
6,790.37
1,094.23
377.30
1,722.43
3,220.04
4,429.83
598.09
2,204.63
476.56
704.27
2,558.32		 2020
24,921.00
625.00
4,879.05
30,425.05
0.00
493.00
117.00
5,725.00
1,072.00
11,158.18
5,784.50
2,936.00
27,285.68
575.00
450.00
1,025.00
27,198.50
10,908.00
683.19
935.00
98,460.42
18,757.44
12,366.12
1,515.00
6,790.37
1,094.23
377.30
1,722.43
3,220.04
4,429.83
598.09
2,204.63
476.56
704.27
2,558.32
0.00
273.00
5,781.96
1,974.00
14,203.50
9,553.00
5,136.25		 493.00
117.00
5,725.00
1,072.00
11,158.18
5,784.50
2,936.00
0.00
0.00		 575.00
450.00
19,094.14
13,379.23
0.00
5,753.74
561.79
454.74
1,529.35
4,860.98
12,476.93
309.56
2,937.14
770.28
735.00
2,633.69		 18,757.44
12,366.12
1,515.00
6,790.37
1,094.23
377.30
1,722.43
3,220.04
4,429.83
598.09
2,204.63
476.56
704.27
2,558.32
98,814.51 98,460.42
Shared Use (Belmont Community School)
21,089.26
Audit fee
130.00
Sundries
477.73
Music Licence
598.10
Depreciation(see Note 2)
2,111.23
Business Rates
0.00
TOTAL EXPENDITURE
NET INCOMING RESOURCES FOR YEAR
TOTAL INCOMING RESOURCES BROUGHT
FORWARD
REVALUATION OF COMMUNITY CENTRE
Add: TRANSFER TO RESERVES / RESTRICTED
FUNDS (see Note 3)
Less: TRANSFER FROM RESERVES / RESTRICTED
FUNDS (see Note 3)
"THEIR WAR, OUR HISTORY" PROJECT (see
below)
TOTAL INCOMING RESOURCES AT 31 DECEMBER
2020		 13,326.62
130.00
907.80
1,238.20
10,761.77
0.00
89,902.89
8,911.62
905,300.14
56,421.00
18,000.00
18,000.00
100.00
970,532.76		 83,179.02
15,281.40
889,246.74
772.00
10,000.00
10,000.00
0.00
905,300.14

BELMONT COMMUNITY ASSOCIATION

"THEIR WAR, OUR HISTORY PROJECT" (RESTRICTED FUND) Income and Expenditure Account

Year to 31 December 2021
2021 2020
INCOMING RESOURCES
TOTAL INCOMING RESOURCES 0.00 0.00
EXPENDITURE
Remembrance (HLF) 100.00 0.00
TOTAL EXPENDITURE 100.00 0.00
NET INCOMING RESOURCES FOR YEAR -100.00 0.00
TOTAL INCOMING RESOURCES BROUGHT
FORWARD 5,853.84 5,853.84
TOTAL INCOMING RESOURCES AT 31 DECEMBER
2020 5,753.84 5,853.84

BELMONT COMMUNITY ASSOCIATION

Balance Sheet At 31 December 2021

FIXED ASSETS (see Note 2):
Property
Furniture & Equipment
CURRENT ASSETS
Cash in hand
Bank Accounts (see Note 4):
Deposit Notice Account
Variable interest Deposit Account
Current Account
Less: unpresented cheques
Add: Debtors(see Note 5)
Add: pre-payment(see Note 6)
CURRENT LIABILITIES
Creditors(see Note 5)
Receipts in Advance(see Note 7)
NET CURRENT ASSETS
TOTAL NET ASSETS
REPRESENTED BY
Capital Fund
Restricted Funds (see Note 3):
Roof replacement reserve
External Building Repairs
Centre Improvement Fund
Emergency Fund
Electrical Re-wiring
Electricity Fund
Covid Recovery
Activity Development
"Their War our History" Project
Income Reserves
TOTAL FUNDS		 320.00
73,198.24
22,288.26
68,927.46
323.88
0.00
2,745.38		 2021
829,306.00
0.00
829,306.00
141,226.76
970,532.76
970,532.76		 220.00
52,881.45
12,264.45
81,691.65
578.49
0.00
2,620.75		 2020
772,885.00
0.00
772,885.00
132,415.14
905,300.14
167,155.46
24,723.70
1,205.00		 149,099.81
15,634.67
1,050.00
25,928.70
829,306.00
30,000.00
20,000.00
20,000.00
20,000.00
10,000.00
3,000.00
10,000.00
5,000.00
5,753.84
17,472.92		 16,684.67
772,885.00
30,000.00
20,000.00
20,000.00
20,000.00
10,000.00
0.000.00
0.000.00
0.000.00
5,853.84
26,561.30
905,300.14

BELMONT COMMUNITY ASSOCIATION Charity No 1177041

Notes to the Accounts Year to 31 December 2021

1. ACCOUNTING POLICIES

These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting for Charities.

2. FIXED ASSETS

2. ** FIXED ASSETS** 2. ** FIXED ASSETS**
Land and Buildings– Expenditure on the Community Centre has been capitalised as follows:
Brought forward 772,885
Revaluation revision
 56.421
Depreciation charge for year Nil
Per Balance Sheet 829,306

(Trustees are aware that the open market value of the building at the present time is “nil” and the amount shown on the balance sheet is a reflection of the re-building cost)

Furniture and Equipment:

Brought forward
Additions in year:
Tables and chairs
Noticeboards
Fogger & barrier mats
Planters
Benches
Total to date

Depreciation charge for year

Per Balance Sheet







0.00
1,191
0,288
0,333
0,100
0,200
2,112
2,112
0.00

3. RESTRICTED FUNDS

The Trustees agreed changes to the level of Restricted Funds during the year:

Roof Replacement b/f
Added during the year

External Building Repairs b/f
Added during the year

Centre Improvement Fund b/f
Added during the year

Emergency Fund b/f
Added during the year
 30,000
0,000
30,000
20,000
0,000
20,000
20.000
0.000
20,000
20.000
0,000
20,000
Electrical Re-wiring Reserveb/f
Added during the year
Electricity Fund b/f

Added during year
 0,000
10.000
10.000
0,000
3,000
3,000


(This is to cover the cost of electricity used, since March 2020, whilst awaiting replacement of a broken meter)

Covid Recovery b/f

Added during year
Activity Development b/f

Added during year

Project Fund
“Their War our History” b/f

Used during the year

Remaining at the year-end
 0.000
10,000
10,000
0,000
5,000
5,000
5,854
0,100
5,754





4. CAPITAL

No new capital was introduced. A variable interest Virgin Money Charity Deposit Notice Account and a Virgin Variable Deposit Account are held to maximise the interest on money held in reserves, whilst ensuring that sufficient funds are available on demand A Barclays Community Account is used for day-to-day transactions.

5. CREDITORS AND DEBTORS

A sum of £21,089 was due to Belmont Community School, in accordance with a shared use agreement. £3,492 was due to Johnson’s Flooring for re-surfacing of the hall. £142 was due to the Manager for purchases in December. At present, there are no other outstanding liabilities that the Trustees are aware of.

6. PRE-PAYMENTS

A sum of £2,745 was paid in advance to Barrie of Durham, in respect of insurance premiums for the period 1 January – 31 December 2022.

7. RECEIPTS IN ADVANCE

A sum of £1,080 was received in advance from Cheesy Waffles Project for rental of an office hub in the Community Centre and £125 was received from groups, in respect of registration fees for 2022.

8. GRANTS

Total grant income of £32,950 was received. Covid related grants of £4,335 (Local Restrictions Support), £4,000 (Lockdown), £8,000 (Re-start), £3,000 (Recovery). County Durham Community Fund provided £3,575 for re-decoration of the Hall and furniture. Believe Housing awarded a £500 grant towards the community garden. £9,540 was claimed through the Job Retention Scheme.

9. INSURANCE

Insurance cover includes Buildings, contents, public liability and Trustee indemnity.

10. PAYROLL

Durham County Council is engaged as our Payroll Bureau and submits all HMRC returns and makes appropriate payments under a Service Level Agreement. All staff receive a letter advising them of their right to join a workplace pension, even though BCA is not required to automatically enrol them, as they do not meet the criteria of earning £192 per week. One member of staff decided to join the Pension Scheme.

11. LEGAL STATUS

Belmont Community Association is registered as a Charitable Incorporated Organisation (Charity Commission number 1177041).

12. TRUSTEE REMUNERATION AND EXPENSES

No remuneration or expenses was paid either directly or indirectly out of the funds of the Charity to any Trustee or any person or persons known to be connected with any Trustee during the year ended 31 December 2021.

13. FINANCIAL COMMITMENTS

The Trustees are confident that all financial obligations and commitments of Belmont Community Association can be met.

14. INDEPENDENT EXAMINER

Fees were paid to Mr T J Hardman in his position as independent examiner of the Charity’s accounts.

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