## **Trustees' Annual Report for the period** **From** Period start date 01 Oct 2021 **To** Period end date 30 Sept 2022 **Charity name Other names charity is known by** N/A **Registered charity number (if any)** 1177037 **Charity's principal address** YDBKA C/O John C Thompson Springwell House, Main Street CLAXTON, North Yorkshire **Postcode YO60 7SD** York and District Beekeepers’ Association N/A ## **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled to Trustee name Office (if any) year appoint trustee (if any)** 1 Bruno Hannemann Chair Membership 2 Paul Appleton Vice Chair Membership 3 Alan Addison Secretary Membership 4 Rob Coleman Membership 5 John Thompson Treasurer Membership 6 Adam Fairweather Membership 7 Bob Parnaby Membership 8 Mike Coates Membership 9 10 11 12 13 14 15 16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** N/A 1 March **2012** **TAR** |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |
**N/A**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| |**Section B Structure, governance and management**
**Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution
How the charity is constituted
(eg. trust, association, company)
Charitable Incorporated Organisation since 2018
Trustee selection methods
(eg. appointed by, elected by)
Trustees are appointed by the membership at the Annual General Meeting
held each November. The usual term is for 3 years, and a third retire by
rotation eachyear, but theymayoffer themselves for re-election
**Additional governance issues (Optional information)**
You**may choose**to include
additional information, where
relevant, about:
● policies and procedures
adopted for the induction and
training of trustees;
● the charity’s organisational
structure and any wider
network with which the charity
works;
● relationship with any related
parties;
● trustees’ consideration of
major risks and the system
and procedures to manage
them.
The Association is one of a number of similar Associations within the
framework of the Yorkshire Beekeepers Association, which in turn
represents the county of Yorkshire within the British Beekeeping
Association.
New Trustees are provided with a copy of the CIO Constitution.
Unsurprisingly, all Trustees are active beekeepers themselves.
No major risks are identified.
The Management Committee consists of up to 12 Trustees who are
appointed at the AGM in November. They then elect a Chairman,
Vice-Chairman, Secretary and Treasurer from amongst themselves for the
year. The remaining Trustees then “share” out various other roles - for
example Training, Events etc.
**Section C Objectives and activities**
**Summary of the objects of the**
**charity set out in its governing**
**document**
To promote and further the craft of beekeeping||| 2 March **2012** **TAR** In accordance with Charity Commission guidance, the Association promotes the craft of beekeeping by offering training in the craft of beekeeping and talks to interested members of the public. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** The charity does not offer grants You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. 3 March **2012** **TAR** Section D Achievements and performance **Summary of the main achievements of the charity during the year** It ran the 2022 practical Beginners courses, and also the 2022 equipment Auction Members often engage in presentations to public groups - for example school, gardening clubs, Girl Guides, Rotary. The public also contact us for advice through our website on honey bees and indeed flying insect matters of all types - especially bumble bees and wasps. Some of the Association members provide a free swarm collection service to the general public in our area. Recent budget cuts in organisations such as York City Council, Police, local businesses and the like mean that when they are contacted by the public with a bee problem, the callers are directed to YDBKA for assistance. 4 March **2012** **TAR** **Section E Financial review** Reserves are held in cash for the use of Association members - no **Brief statement of the** investments are held. No grants are made. **charity’s policy on reserves Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** The principal sources of funding are membership subscriptions, training You **may choose** to include course fees and the occasional donation - for example when a member additional information, where gives up beekeeping, they sometimes sell their equipment and make a relevant about: donation to the Association of some or all of the sale proceeds. ● the charity’s principal Occasional donations are received from members of the public when a sources of funds (including swarm is collected from their property by an Association member. Swarm any fundraising); collection is provided for free and no charges are made. ● how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** John Thompson **Full name(s)** John Charles THOMPSON **Position (eg Secretary, Chair, etc)** Treasurer **Date** 21 November 2022 March **2012** **TAR** 5 (excludes 6 Honorary members and the 2 Apiaries this yearl 202112022 membershlps prepald In year 202012021: 108 ReRistèred (Full) I YBKA/YOBKA membership on 12 Partner 6 Social Junior 3235.00 6.00 240.00 75.00 202112022 membershlps p•ld In ye•r X12112022: 82 Registered (Full) O YBKAIYDBKA membership on 4 Partner 8 Social 1 Ivnior -10 Dedutt.. memberships paid tsYi¢elrefunded 2875.00 2467.50 140.LX) 87.50 2500 80.00 100.00 15.00 -272.50 212 Total p•ld •nd actlve members for thls y••r (202112022) 20Z212023 membershlps prep•ld In ye•r 101112021. 12S Re%isiered IFulll @ £30. 1 YBWYDBKA membershlp onty 10 Partner @ E20.(K) 6 Social @ £12.50 2 ILbnlor £15. 3750.00 6.00 200.00 75.00 30.00 £6.C 6639.50 Total membershlo Income recelved In vear. 6451.CKI 670.38 902.29 1469.15 Donatlons Gift Aid Refunds. HMRC 8eRinners Course fees- Theory I￿osSI BeAinners Coufse fees- Practical L4rossl Auction sale proceeds- hammer price Auction commissions- 10% Bank/BuildinR Society Interest Equipment hirè fees BDI Insurance topup premiums paid by members Foundation. Api%uard Offer sales Miscellaneous 78.60 931.39 2530.00 1414.00 4785.00 418.50 6.82 86.00 292.os 0.00 0.00 38.19 410.85 1393.25 40.00 11563.61 Total Income: 1639336 EXPENSES: 4165.(J) 23.76 753.53 50.00 Capitstion Fees minisiraiion. Poswe, Stationery etc. lexcluoinA'CombinRS? "Comb5nRs" costs (including postsRel YMOF Room Rental fees Auction payments io Sellers Auction expenses Audiior & Speaker feeslexpenses BBQ expenses 4788.50 47.45 655.24 450 00 3999.00 166.90 526.(Kl 78.65 180.00