## **Trustees' Annual Report for the period**
> Period start date **To** Period end date 01 Oct 2020 30 Sept 2021
**From**
**Charity name** York and District Beekeepers’ Association **Other names charity is known by** N/A **Registered charity number (if any)** 1177037 **Charity's principal address** YDBKA C/O John C Thompson Springwell House, Main Street CLAXTON, North Yorkshire **Postcode YO60 7SD**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
Stephen Beyer
Chair
Resigned Dec 2020
Bruno Hannemann
Vice Chair/Chair
Patricia Miller
Secretary
Resigned April 2020
Rob Coleman
Anne Claire Burns
Treasurer
Resigned June 2021
Julia Smith
Resigned Dec 2020
Paul Appleton
Vicky Leaf
Lindsay Stark
Adam Fairweather
Janet Cole
Bob Parnaby
Pat Rains
Dec 2020 - Aug 2021
John Thompson
Treasurer
Jun 2021 onwards|
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||**Name**|
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1 March **2012**
**TAR**
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
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**N/A**|||
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## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation since 2018 How the charity is constituted (eg. trust, association, company) Trustees are appointed by the membership at the Annual General Meeting Trustee selection methods held each November. The usual term is for 3 years, and a third retire by (eg. appointed by, elected by) rotation each year, but they may offer themselves for re-election
## **Additional governance issues (Optional information)**
|You**may choose**to include
additional information, where
relevant, about:
●policies and procedures
adopted for the induction and
training of trustees;
●the charity’s organisational
structure and any wider
network with which the charity
works;
●relationship with any related
parties;
●trustees’ consideration of
major risks and the system
and procedures to manage
them.|The Association is one of a number of similar Associations within the
framework of the Yorkshire Beekeepers Association, which in turn
represents the county of Yorkshire within the British Beekeeping
Association.
New Trustees are provided with a copy of the CIO Constitution.
Unsurprisingly, all Trustees are active beekeepers themselves.
No major risks are identified.
The Management Committee consists of up to 12 Trustees who are
appointed at the AGM in November. They then elect a Chairman,
Vice-Chairman, Secretary and Treasurer from amongst themselves for the
year. The remaining Trustees then “share” out various other roles - for
example Training, Events etc.|
|---|---|
## **Section C Objectives and activities**
To promote and further the craft of beekeeping
**Summary of the objects of the charity set out in its governing document**
2 March **2012**
**TAR**
In accordance with Charity Commission guidance, the Association promotes the craft of beekeeping by offering training in the craft of beekeeping and talks to interested members of the public.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The charity does not offer grants
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
3 March **2012**
**TAR**
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Due to COVID-19 restrictions and limitations, the charity had to curtail its meeting activities during this year. Use of ZOOM was made so that some meetings could be held. Fewer demonstrations than normal were held.
However, it ran the delayed 2020 practical beginners course together with the 2021 intake. Some 40 new beekeepers were helped to set up. Meetings were held using an online format. No public shows or events were held.
Members often engage in presentations to public groups - for example school, gardening clubs, Girl Guides, Rotary. The public also contact us for advice through our website on honey bees and indeed flying insect matters of all types - especially bumble bees and wasps.
Some of the Association members provide a free swarm collection service to the general public in our area. Recent budget cuts in organisations such as York City Council, Police, local businesses and the like mean when they are contacted by the public with a bee problem, the callers are directed to YDBKA for assistance. And not only just for honey bees - we are often called for help or advice for other insect pollinators
4 March **2012**
**TAR**
**Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Reserves are held in cash for the use of Association members - no investments are held. No grants are made.
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
The principal sources of funding are membership subscriptions, training You **may choose** to include course fees and the occasional donation - for example when a member additional information, where gives up beekeeping, they sometimes sell their equipment and make a relevant about: donation to the Association of some or all of the sale proceeds. ● the charity’s principal Occasional donations are received from members of the public when a sources of funds (including swarm is collected from their property by an Association member. Swarm any fundraising); collection is provided for free and no charges are made.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s)** John Thompson
**Full name(s)** John Charles THOMPSON
**Position (eg Secretary, Chair, etc)** Treasurer
**Date** 20 July 2022
March **2012**
**TAR**
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