Dorcas Dress Project
End of Year financial report: 1st April 2020 to 31st March 2021 We started the year with a balance of £677
This is our fifth year as a charity. We started the year with the hope of starting new hubs but were struck with the sudden challenges of the COVID 19 pandemic. This provided us an opportunity to fundraise. We received £1566 in donations to enable 10 dressmaking volunteers to help us make 100 outfits for NHS workers within the Cotswold area. The cost of making the scrubs was £470, raising us £1096. This generated a gift aid claim of £172.
Maria stepped down as a trustee in June 2020 as there was a potential conflict of interest.
This activity provided us a promotion opportunity where we advertised some of our current stock on social media, we sold 8 dress raising £649. We also received a donation of £25 to help us provide a hand sewing kit for a new trainee. We also received two sewing machines and some sewing sundries as donations which we refurbished and sold on raising £118. We also received £26 from Amazon core for sales donations from sales through their website.
We received a £10000 Covid pandemic relief grant from the National Lottery Funding with support from the Nicodemus Trust. The Nicodemus Trust have received £5000 to provide us with training into managing, organising and project planning as well as having good governance, reporting and writing funding and grant bids.
The remaining £5000 is on reserve to pay for workshop organization. This involves Maria producing a full online learning package for new trainees. We have currently got 3 UK hubs training with us. One in Shropshire, one in Leicester and one in Berkshire. We have 8 volunteers across the hubs. The sewing hub in Shropshire is ready to receive trainees, we are currently looking to promote these opportunities in their local press. The Berkshire hub has 2 trained trainers and a commitment from their housegroup and vicar to support the development of a hub. The hub in Leicester has received resources and materials and access to the online learning hub.
The sewing hub in Nigeria has started up again, however we are waiting for them to register on our learning platform so we can forward them additional labels for the products they make.
Our closing balance is £6808 of which the following is reserved:
Remaining £5000 from the NLF grant for payment of workshop organization and development services received and due.
Leaving an unreserved balance of £1808
INCOME & EXPENDITURE
2020/2021 1st April 2020 31st March 2021
FINANCIAL YEAR
| FINANCIAL YEAR | 2020/2021 | |
|---|---|---|
| Start date: | 1st April 2020 | |
| End date: | 31st March 2021 | |
| Income | ||
| Balance in ACCOUNTS | 677.37 | |
| Sales of stock | £ 648.29 | |
| Gifts and donations | £ 11,726.67 | |
| Gift aid claims | £ 172.62 | |
| Deposits and returns | £ - | |
| TOTAL INCOME | 13224.95 | |
| Expenditure | ||
| Fundraising costs | £ 496.59 | |
| Loan equipment costs (e.g. sewing machines, irons, | £ 398.34 | |
| boards) | ||
| HUB expenses including training | £ 171.83 | |
| Sales costs including carriage | £ 53.70 | |
| Dress/accessory components including labels, | £ 45.74 | |
| thread, fabric. | ||
| Contracted work for beneficiaries | £ - | |
| Charity headoffice running costs | £ 5,240.66 | |
| Marketing & Promotion | £ 10.00 | |
| TOTAL DIRECT EXPENSES | £ 6,416.86 |
END OF YEAR BALANCE
6808.09
1
| 2020/21 | |||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Description of entry | BANK STATEMENT DATE OR PAYPAL DATE |
Pending transactions / credit notes etc |
Petty cash transactio ns |
Bank transactions |
PayPal | TRANSFERW ISE Niara |
**Sales of stock ** | Gifts /grants and | Gift Aid claims | Deposits / retu | Drawings | Fundraising costs |
Loan equipment costs (e.g. sewing machines, irons, boards) |
HUB expenses including training |
Sales costs including **carriage ** |
Dress/accesso ry components including labels, thread, fabric. |
Contracted work for beneficiaries |
Charity headoffice running costs |
Marketing & Promotion |
||
| Lastyears figures costingbalances | - £ |
677.37 £ |
- £ |
||||||||||||||||||
| 1 |
01/04/2020 |
Thisyears figures donation from AS |
01/04/2020 |
£0.00 | - £ |
6,808.09 £ |
0.00 -£ £ 98.40 |
4398.50 | 648.29 £ |
11,726.67 £ 98.40 £ |
172.62 £ |
- £ |
- £ |
496.59 £ |
398.34 £ |
171.83 £ |
53.70 £ |
45.74 £ |
- £ |
5,240.66 £ |
10.00 £ |
| 2 3 4 |
01/04/2020 01/04/2020 01/04/2020 |
roll of flat elastic for scrubs 50m cotton tape for scrubs 40m sheeting for scrubs |
01/04/2020 01/04/2020 01/04/2020 |
-£ 11.94 -£ 6.20 -£ 76.24 |
11.94 £ 6.20 £ 76.24 £ |
||||||||||||||||
| 5 | 05/04/2020 | donation for delivery of scrubs DS | 05/04/2020 | £ 18.95 | 18.95 £ |
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| 6 | 05/04/2020 | naked labels x300 | 08/04/2020 | y | -£ 36.98 | -£ 22.97 | 59.95 £ |
||||||||||||||
| 7 | 06/04/2020 | donation from SS | 06/04/2020 | £ 24.45 | 24.45 £ |
||||||||||||||||
| 8 | 06/04/2020 | donation from RT | 06/04/2020 | y | £ 25.00 | 25.00 £ |
|||||||||||||||
| 9 | 07/04/2020 | donation from MW | 07/04/2020 | y | £ 50.00 | 50.00 £ |
|||||||||||||||
| 10 | 07/04/2020 | donation from MR | 07/04/2020 | £ 49.10 | 49.10 £ |
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| 11 | 07/04/2020 | donation from MC | 07/04/2020 | £ 49.10 | 49.10 £ |
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| 12 | 08/04/2020 | donation from AD | 08/04/2020 | £ 98.40 | 98.40 £ |
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| 13 | 08/04/2020 | donation from SDfor delivery scrubs | 08/04/2020 | £ 11.17 | 11.17 £ |
||||||||||||||||
| 14 | 08/04/2020 | donation from PBW | 08/04/2020 | £ 49.10 | 49.10 £ |
||||||||||||||||
| 15 | 09/04/2020 | donation from GK | 09/04/2020 | £ 49.10 | 49.10 £ |
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| 16 | 09/04/2020 | donation from PBW | 09/04/2020 | y | £ 50.00 | 50.00 £ |
|||||||||||||||
| 17 | 10/04/2020 | donation from IS | 10/04/2020 | £ 24.45 | 24.45 £ |
||||||||||||||||
| 18 |
10/04/2020 |
donation from PMJ |
10/04/2020 |
£ 24.45 |
24.45 £ |
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| 19 20 |
12/04/2020 12/04/2020 |
donationfrom ML 100m of pale pink cotton fabric |
12/04/2020 12/04/2020 |
£ 24.45 -£ 85.49 |
24.45 £ |
85.49 £ |
|||||||||||||||
| 21 | 12/04/2020 | donation from RS | 12/04/2020 | £ 49.10 | 49.10 £ |
||||||||||||||||
| 22 | 14/04/2020 | donation from SSL | 14/04/2020 | y | £ 25.00 | 25.00 £ |
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| 23 | 14/04/2020 | donation from B | 14/04/2020 | y | £ 25.00 | 25.00 £ |
|||||||||||||||
| 24 | 14/04/2020 | donation from JCS | 14/04/2020 | £ 24.45 | 24.45 £ |
||||||||||||||||
| 25 | 14/04/2020 | donation from AW | 14/04/2020 | £ 49.10 | 49.10 £ |
||||||||||||||||
| 26 | 14/04/2020 | donation from DS for delivery of scrubs | 14/04/2020 | £ 11.37 | 11.37 £ |
||||||||||||||||
| 27 | 14/04/2020 | ziplock bags for packaging products | 14/04/2020 | -£ 36.69 | 18.35 £ |
18.34 £ |
|||||||||||||||
| 28 | 15/04/2020 | donationfrom TC | 15/04/2020 | £ 24.45 | 24.45 £ |
||||||||||||||||
| 29 | 15/04/2020 | donation from BC | 15/04/2020 | £ 24.45 | 24.45 £ |
||||||||||||||||
| 30 | 15/04/2020 | 39m sheeting for scrubs | 15/04/2020 | -£ 96.72 | 96.72 £ |
||||||||||||||||
| 31 | 16/04/2020 | donation from LB | 16/04/2020 | y | £ 50.00 | 50.00 £ |
|||||||||||||||
| 32 | 17/04/2020 | donation from AL for scrubs | 17/04/2020 | y | £ 87.15 | 87.15 £ |
|||||||||||||||
| 33 | 20/04/2020 | donation from GP | 20/04/2020 | y | £ 25.00 | 25.00 £ |
|||||||||||||||
| 34 | 20/04/2020 | donation from SB | 20/04/2020 | £ 98.40 | 98.40 £ |
||||||||||||||||
| 35 | 21/04/2020 | donation from TR | 21/04/2020 | £ 49.10 | 49.10 £ |
||||||||||||||||
| 36 | 22/04/2020 | donation from KL | 22/04/2020 | £ 14.59 | 14.59 £ |
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| 37 | 23/04/2020 | transfer funds | 23/04/2020 | y | £ 530.08 | -£ 530.08 | |||||||||||||||
| 38 | 13/04/2020 | 100m cotton fabric for scrubs | 24/04/2020 | y | -£ 85.49 | 85.49 £ |
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| 39 | 25/04/2020 | DPD local online | 29/04/2020 | y | -£ 15.89 | 15.89 £ |
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| 40 | 25/04/2020 | DPD local online | 29/04/2020 | y | -£ 8.99 | 8.99 £ |
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| 41 | 27/04/2020 | donation MT | 27/04/2020 | y | £ 130.00 | 130.00 £ |
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| 42 | 30/04/2020 | My Hermes | 05/05/2020 | y | -£ 4.65 | 4.65 £ |
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| 43 | 04/05/2020 | donation DL | 04/05/2020 | £ 24.45 | 24.45 £ |
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| 44 | 21/05/2020 | Amazon core donation | 21/05/2020 | y | £ 5.00 | 5.00 £ |
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| 45 | 29/05/2020 | Broadshire, donation | 29/05/2020 | y | £200.00 | 200.00 £ |
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| 46 | 02/06/2020 | MyHermes | 02/06/2020 | -£ 3.62 | 3.62 £ |
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| 47 | 02/06/2020 | MyHermes | 02/06/2020 | -£ 3.62 | 3.62 £ |
||||||||||||||||
| 48 | 02/06/2020 | MyHermes | 02/06/2020 | -£ 3.62 | 3.62 £ |
||||||||||||||||
| 49 | 02/06/2020 | MyHermes | 02/06/2020 | -£ 3.62 | 3.62 £ |
||||||||||||||||
| 50 | 10/06/2020 | MyHermes | 10/06/2020 | -£ 5.57 | 5.57 £ |
||||||||||||||||
| 51 | 12/06/2020 | Dress saleKH | 12/06/2020 | £ 82.62 | 82.62 £ |
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| 52 | 15/06/2020 | MyHermes | 15/06/2020 | -£ 3.62 | 3.62 £ |
||||||||||||||||
| 53 | 18/06/2020 | Dress sale-CollaredLtd | 18/06/2020 | y | £ 84.45 | 84.45 £ |
|||||||||||||||
| 54 | 26/06/2020 | Dress saleHB | 26/06/2020 | £ 82.62 | 82.62 £ |
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| 55 | 26/06/2020 | MyHermes | 26/06/2020 | -£ 5.62 | 5.62 £ |
||||||||||||||||
| 56 | 30/06/2020 | RT -dress sale | 30/06/2020 | y | £ 84.00 | 84.00 £ |
|||||||||||||||
| 57 | 01/07/2020 | MyHermes | 01/07/2020 | -£ 5.52 | 5.52 £ |
||||||||||||||||
| 58 | 01/07/2020 | transfer funds | 01/07/2020 | y | £154.68 | -£154.68 | |||||||||||||||
| 59 | 01/07/2020 | Totally giving gift aid claim | 07/07/2020 | y | £ 172.62 | 172.62 £ |
|||||||||||||||
| 60 | 16/07/2020 | safeguarding training- leadfor 2staff | 05/08/2020 | y | -£ 48.00 | 48.00 £ |
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| 61 | 02/07/2020 | dress sale SJ | 02/07/2020 | £72.76 | 72.76 £ |
||||||||||||||||
| 62 | 03/07/2020 | myhermes-postage to SJ | 03/07/2020 | -£ 5.47 | 5.47 £ |
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| 63 | 09/07/2020 | sample dress sent toKH | 09/07/2020 | -£ 5.47 | 5.47 £ |
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| 64 | 20/07/2020 | sample dress to (Wokingham) | 20/07/2020 | -£ 5.47 | 5.47 £ |
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| 65 | 20/07/2020 | sample dress toHope Oswestry | 20/07/2020 | -£ 5.47 | 5.47 £ |
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| 66 | 06/08/2020 | sample dressesreturned towokingham | 06/08/2020 | -£ 6.72 | 6.72 £ |
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| 67 | 06/08/2020 | dress sale postage toKH | 06/08/2020 | -£ 5.42 | 5.42 £ |
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| 68 | 06/08/2020 | letterto bankto change accountname | 06/08/2020 | -£ 0.76 | 0.76 £ |
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| 69 | 17/08/2020 | myhermes | 17/08/2020 | -£4.92 | 4.92 £ |
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| 70 | 29/08/2020 | spoolstand | 29/08/2020 | -£ 6.12 | 6.12 £ |
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| 71 | 31/08/2020 | 31/08/2020 | -£10.00 | 10.00 £ |
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| 72 | 07/09/2020 | Pfaffsewingmachine | 09/09/2020 | y | -£ 97.45 | -£16.94 | 114.39 £ |
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| 73 | 05/09/2020 | sewingmachine bobbincase | 09/09/2020 | y | -£ 6.29 | 6.29 £ |
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| 74 | 09/09/2020 | sewingmachine pedal | 14/09/2020 | y | -£20.00 | 20.00 £ |
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| 75 | 10/09/2020 | electric plugs (UK) | 15/09/2020 | y | -£ 7.99 | 7.99 £ |
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| 76 | 13/09/2020 | 100xsewingmachineneedles | 16/09/2020 | y | -£22.45 | 22.45 £ |
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| 77 | 13/09/2020 | 25machine bobbins | 16/09/2020 | y | -£ 6.15 | 6.15 £ |
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| 78 | 13/09/2020 | embroidery scissorsx4 | 16/09/2020 | y | -£10.85 | 10.85 £ |
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| 79 | 13/09/2020 | measuring gaugex2 | 16/09/2020 | y | -£ 6.36 | 6.36 £ |
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| 80 | 13/09/2020 | pfaffsewingmachine | 16/09/2020 | y | -£ 28.00 | 28.00 £ |
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| 81 | 13/09/2020 | 10x oil bottles | 16/09/2020 | y | -£ 7.22 | 7.22 £ |
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| 82 | 13/09/2020 | 6x soft cleaning brushes | 16/09/2020 | y | -£ 6.58 | 6.58 £ |
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| 83 | 14/09/2020 | postage for sewing machine | 16/09/2020 | y | -£ 7.50 | 7.50 £ |
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| 84 | 21/09/2020 | 10x sewing tool tins | 21/09/2020 | y | -£ 28.95 | 28.95 £ |
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| 85 | 21/09/2020 | 6x measuring tapes | 21/09/2020 | y | -£ 6.72 | 6.72 £ |
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| 86 | 21/09/2020 | 10xboxes ofpins | 21/09/2020 | y | -£12.99 | 12.99 £ |
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| 87 | 21/09/2020 | 4xaluminiumsewing gauges | 21/09/2020 | y | -£12.92 | 12.92 £ |
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| 88 | 21/09/2020 | 2xembroidery scissors | 21/09/2020 | y | -£ 9.98 | 9.98 £ |
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| 89 | 21/09/2020 | 3xtensiongauges | 21/09/2020 | y | -£4.70 | 4.70 £ |
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| 90 | 21/09/2020 | AMAZONCOREdonation | 13/08/2020 | y | £ 6.46 | 6.46 £ |
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| 91 | 21/09/2020 | Busby-black linendress sale | 20/07/2020 | y | £104.00 | 104.00 £ |
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| 92 | 21/09/2020 | 2xpfaffsewingmachines | 21/09/2020 | y | -£156.46 | 156.46 £ |
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| 93 | 01/10/2020 | £488.84errortransaction withebay-personalpr | 23/9 and1/10/20 | y | £- | ||||||||||||||||
| 94 | 23/09/2020 | query-seeline 84and118 | 23/09/2020 | -£28.95 | 28.95 £ |
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| 95 | 05/10/2020 | refund | 05/10/2020 | £ 6.29 | 6.29 -£ |
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| 96 | 06/10/2020 | refundforbobbins | 06/10/2020 | £ 6.15 | 6.15 -£ |
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| 97 | 12/10/2020 | purchase ofdressesfromST | 12/10/2020 | £137.84 | 137.84 £ |
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| 98 | 11/11/2020 | £51.07errortransaction withebayforsale ofgrid | 11/11/2020 | £- | |||||||||||||||||
| 99 | 11/11/2020 | cashtransfer | 11/11/2020 | done | £ 6.74 | -£ 6.74 | |||||||||||||||
| ## | 16/11/2020 | Amazoncore donation | 16/11/2020 | £7.08 | 7.08 £ |
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| ## | 03/10/2020 | donation from DG | 03/10/2020 | £24.45 | 24.45 £ |
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| ## | 01/10/2020 | sale ofJanome sewingmachine toRB | 01/10/2020 | £43.18 | 43.18 £ |
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| ## | 10/10/2020 | refund torebecca brailleforbroken machine (ha | d 10/10/2020 |
-£ 43.38 | 43.38 £ |
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| ## | 02/10/2020 | myhermes | 02/10/2020 | done | -£ 8.92 | 8.92 £ |
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| ## | 04/10/2020 | sewingmachine bobbinsforpfaff | 04/10/2020 | done | -£4.10 | 4.10 £ |
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| ## | 04/10/2020 | purchase ofbobbins | 04/10/2020 | -£ 6.29 | 6.29 £ |
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| ## | 04/10/2020 | ebay-packof 10 double skincard board packin | g 04/10/2020 |
done | -£21.90 | 21.90 £ |
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| ## | 08/10/2020 | sale ofpfaff 280machine | 08/10/2020 | £ 69.81 | 69.81 £ |
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| ## | 08/10/2020 | myhermes-delivery of Pfaff 280machine to buy | 08/10/2020 | done | -£11.12 | 11.12 £ |
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| ## | 14/10/2020 | myhermes-parcel 1to Oswestry-sewingmachi | 14/10/2020 | done | -£12.52 | 12.52 £ |
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| ## | 14/10/2020 | myhermes-parcel 2toOswestry-sewingmachin | 14/10/2020 | done | -£12.52 | 12.52 £ |
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| ## | 30/10/2020 | ebay-sewing threadx10reelsforOswestryhub | 30/10/2020 | -£ 9.95 | 9.95 £ |
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| ## | 11/11/2020 | sale ofbobbinthroughebay | 11/11/2020 | £ 5.29 | 5.29 £ |
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| ## | 15/11/2020 | £184.18 errortransaction withebayforsale ofo | 15/11/2020 | £184.18 | |||||||||||||||||
| ## | 17/11/2020 | postage ofbobbinsfromenvy sale | 17/11/2020 | deon | -£2.18 | 2.18 £ |
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| ## | 17/11/2020 | funds transferred | 17/11/2020 | £187.29 | -£187.29 | ||||||||||||||||
| ## | 17/11/2020 | refundfrom MSforcredit | 17/11/2020 | -£184.18 | |||||||||||||||||
| ## | 17/11/2020 | double claim line 94 | 17/11/2020 | £28.95 | 28.95 -£ |
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| ## | 20/11/2020 | National Lotteryfunding | £ 10,000.00 | 10,000.00 £ |
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| ## | 24/11/2020 | Nicodemus trust | -£ 5,000.00 | 5,000.00 £ |
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| ## | 23/11/2021 | refundfrom MyHermesfordamaging oursewingmachinewe sold | £ 38.92 | 38.92 -£ |
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| ## | 11/12/2020 | Intellectualproperty office-design registration | -£70.00 | 70.00 £ |
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| ## | 18/01/2021 | CMS- MAdeposit | -£100.00 | 100.00 £ |
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| ## | 05/01/2021 | myhermes | -£12.52 | 12.52 £ |
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| ## | 09/02/2021 | myhermes-paperworksent to Oswestryhub | -£ 3.62 | 3.62 £ |
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| ## | 09/02/2021 | myhermes paperworksent toLeicester hub | -£ 3.62 | 3.62 £ |
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| ## | 09/02/2021 | printing of handouts and patternsforoswestry andleicester hub | -£14.80 | 14.80 £ |
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| ## | 11/02/2021 | Amazoncore | £7.67 | 7.67 £ |
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| ## | 21/03/2021 | stiketslabelsfor Nigeria | -£ 8.24 | -£19.16 | 27.40 £ |
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| ## | |||||||||||||||||||||
| ## | |||||||||||||||||||||
2
ASSETS (FIXED)
| PRODUCT | Original cost | Fixed asset value | Year of purchase | Life span | Depriation in | ||
|---|---|---|---|---|---|---|---|
| in 2020/21 | (in years) | 2020/21 | |||||
| pfaff sewing machine 1 | £114.39 | £80.00 | 2020-21 | 2 | |||
| pfaff sewing machine 2 | 35.5 | £80.00 | 2020-21 | 2 | |||
| pfaff sewing machine 3 | 78.23 | £80.00 | 2020-21 | 2 | |||
| pfaff sewing machine 4 | 78.23 | £80.00 | 2020-21 | 2 | |||
| pfaff sewing machine 5 | £76.95 | £80.00 | 2020-21 | 2 | |||
| pfaff sewing machine 6 | £54.00 | £80.00 | 2020-21 | 2 | |||
| TOTAL | £322.91 | £400.00 | 0 | ||||
| ASSETS (CURRENT) | |||||||
| Debtors (unpaid invoices, | grants or funding confirmed and promised but waiting to be | received) | |||||
| Reference | Date generated | Total | |||||
| Bank balance | |||||||
| TOTAL | £0.00 |
3
CURRENT LIABILITIES
CREDITORS: short term (payments DDP is waiting to pay)
| is waiting to pay) | ||
|---|---|---|
| Reference | Total | to pay |
| Expenses to Maria | £ | 76.95 |
| Expenses to Maria | £ | 54.00 |
TOTAL £130.95
SPONSORSHIP YET TO HONOUR Reference Total to pay
TOTAL £0.00
DEPOSITS (holding of funds) Reference Total to pay
TOTAL £0.00 CONTRACTED PIECE WORK - yet to be requested Reference Total to pay
TOTAL £0.00
4
BALANCE SHEET
FINANCIAL YEAR
2020/2021
Start date: 1st April 2020 End date: 31st March 2021
| Fixed Assets Current Assets Debtors Account balance Petty cash Current Liabilities Creditors (short term yet to be paid) Sponsorships yet to honour Deposits Contracted piece work - yet to be requested Current Assets less Current Liabilities Total Assets less Current Liabilities Capital & Reserves Reserves (funds set aside of upcoming or current projects) Profit & Loss Account |
£400.00 £0.00 £6808.09 £0.00 £130.95 £0.00 £0.00 £0.00 £6677.14 £7077.14 £0.00 £6808.09 |
£400.00 £0.00 |
|---|---|---|
| £6808.09 | ||
| £0.00 | ||
| £7077.14 | ||
| £0.00 | ||
| £6808.09 |
5