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2023-03-31-accounts

Charity Registration No. 1177019

THE SUDANESE PROGRAMME

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023

THE SUDANESE PROGRAMME

LEGAL AND ADMINISTRATIVE INFORMATION

_____________

Trustees Dr A Al-Shahi (Appointed 6 February 2018) Mr A G Haggar (Appointed 6 February 2018) Dr R W Barltrop (Appointed 6 February 2018) Mr Makol Bona Malwal (Appointed 2 February 2019) Dr Noon Altijani Osman Abbakar (Appointed 27 April 2022) Mr Paul Elhag (Appointed 12 May 2022) Charity number 1177019 Registered office 84 Middle Way Summertown Oxford OX2 7LQ Independent examiner Andrew Lane Lane Consulting Hovington Cottage Upper Minety SN16 9PT Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

THE SUDANESE PROGRAMME

CONTENTS

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Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7-9

THE SUDANESE PROGRAMME

TRUSTEES’ REPORT

FOR THE PERIOD ENDED 31 MARCH 2023

_____________

The trustees present their report and financial statements for the period ended 31 March 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016).

Objectives and activities

The charity's objectives are to inform the public about Sudan and South Sudan through conferences, workshops and lectures. It is above ethnicity, religion and politics.

The Sudanese Programme (TSP) was established in 2002 as a programme of conferences and events at St Antony’s College, University of Oxford. The aim of the Programme, from its founding through to the present, has been to promote and facilitate discussion and understanding about current affairs in both the Republic of Sudan and the Republic of South Sudan, including issues relating to peace and development in both countries. In doing so, the Programme has operated on the principles of neutrality and independence. The Programme became a charity on 6 February 2018.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

This report summarises the activities of the Programme during the fifth year as a charity, from 1 April 2022 to 31 March 2023. Further information is available on the Programme’s website: http://www.sudaneseprogramme.org.

During the year the Programme convened 2 public hybrid conferences from the UK, whereby participants attended in-person or online through ZOOM video-conference cloud platform. One conference was held in Oxford and the other in Liverpool. Between 50 and 100 people registered for each event, with attendees joining from various countries around the world.

Both events were recorded through ZOOM, bringing together speakers from within the UK, South Sudan, Sudan and elsewhere.

The programme has its own Soundcloud The Sudanese Programme | Free Listening on SoundCloud and YouTube video channel The Sudanese Programme - YouTube where the edited recordings of the webinars are available to anyone who is interested to listen and/or watch. Both these online channels are linked to the programme’s website. These provide a useful historical record. Speakers and audience appearing in the edited recordings gave their approval for their contributions to be made publicly available in this way. Further details of these 2 events are available on the programme’s website.

THE SUDANESE PROGRAMME

TRUSTEES’ REPORT

FOR THE PERIOD ENDED 31 MARCH 2023

_____________ The Sudanese Programme is grateful to the speakers and supporters who contributed to the success of its conferences.

Events

5 November 2022, 1-day hybrid conference: Ecological Impacts of Proposed Jonglei Canal, National Identity Crisis, Communal Conflicts and the Peace in South Sudan

4 February 2023, 1-day hybrid conference: COVID-19 in Sudan and South Sudan

Plans

In 2023-2024 the Programme aims to convene further conferences and events. The Programme will continue to explore opportunities to extend the reach of its events and activities.

Financial review

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six months expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the period.

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity is a charitable incorporated organisation.

The trustees who served during the period and up to the date of signature of the financial statements were:

Dr A Al-Shahi (Appointed 6 February 2018) Mr A G Haggar (Appointed 6 February 2018) Mr R W Barltrop (Appointed 6 February 2018)

THE SUDANESE PROGRAMME

TRUSTEES’ REPORT

FOR THE PERIOD ENDED 31 MARCH 2023

Mr Makol Bona Malwal (Appointed 23 February 2019) Dr Noon Altijani Osman Abbakar (Appointed 27 April 2022) Mr Paul Elhag (Appointed 12 May 2022)

The trustees' report was approved by the Board of Trustees.

Dr A Al-Shahi Trustee

Dated: 12[th] September 2023

THE SUDANESE PROGRAMME

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE SUDANESE PROGRAMME

_____________

I report to the trustees on my examination of the accounts of The Sudanese Programme charity (“the charity”) for the year ended 31 March 2023.

Responsibilities and Basis of Report

As the charity’s trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Signed:

Name of independent examiner: Andrew Lane

Date: 30[th] November 2023

Address: Lane Consulting Hovington Cottage Upper Minety SN16 9PT

THE SUDANESE PROGRAMME

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE PERIOD ENDED 31 MARCH 2023

_____________

Income from:
Donations and legacies
Charitable activities
Interest
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income and net
movement in funds for the year
Total funds brought forward
Debtors due
Total funds carried forward		 Notes Unrestricted
Funds
2023
£		 Total
Funds
2023
£		 Total
Funds
2022
£
3 2,500 2,500 2,500
4 600 600 900
5 203 203 4
3,303 3,303 3,404
6 9,594 9,524 10,495
10,495
-7,091
55,494
0
48,403
9,594
-6,291		 9,524
-6,291
48,403
299
42,411		 48,403
299
42,112
9

All income and expenditure derive from continuing activities.

The notes on pages 7 to 9 form part of these financial statements.

THE SUDANESE PROGRAMME

BALANCE SHEET

AS AT 31 MARCH 2023

_____________

Year ended
£
Current assets
Debtors
299
Cash at the bank
42,675
______
Total current assets
42,974
Liabilities
Creditors: amounts falling due within one year
(563)
Net current assets
Income funds of the Charity
Unrestricted funds
 31.03.23
Year ended
£
£
0
48,883
__
48,883
(480)
42,411
42,411
____

42,411		 31.03.22
£
48,403
48,403
______
48,403

The financial statements were approved by the Trustees on 12[th] September 2023 and are signed on their behalf by:

Dr A Al-Shahi

Trustee

The notes on pages 7 to 9 form part of these financial statements.

THE SUDANESE PROGRAMME

NOTES TO THE FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2023

1 Accounting policies

Charity information

The Sudanese Programme is a Charitable Incorporated Organisation.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Income consists of donations, sale of the charity’s publications and bank interest.

THE SUDANESE PROGRAMME

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE PERIOD ENDED 31 MARCH 2023

_____________

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

1.5 Resources expended

Resources expended are included in the statement of financial activities on an accrual basis, inclusive of any VAT, which cannot be recovered. Expenditure, which is directly attributable to specific activities, has been included in these cost categories.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand and deposits held at call with banks.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted funds
Period 01.04.22 to 31.03.23 Year Ended 31.03.22
£ £
Donations and gifts 2,500 2,500

THE SUDANESE PROGRAMME

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE PERIOD ENDED 31 MARCH 2023

4 Income from charitable activities
Period 01.04.22 to 31.03.23 Year Ended 31.03.22
£ £
Academic services 600 900
5 Income from interest at bank
Period 01.04.22 to 31.03.23 Year Ended 31.03.22
£ £
203 4
6 Analysis of expenditure on charitable activities
Period 01.04.22 to 31.03.23 Year Ended 31.03.22
£ £
Meeting and conferences 5,498 4,838
Postage and stationery 233 938
Computer costs 165 353
Telephone costs 188 521
Travel costs 70 776
Marketing 137 137
Legal and professional 2,922 2,829
Bank charges 82 103
_____ _____
9,295 10,495

7 Analysis of trustee remuneration

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the period.

8 Employees

There were no employees during the period.

9 Debtors
Period 01.04.22 to 31.03.23 Year Ended 31.03.22
£ £
Sundry debtors 299 0